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How to Format Phone Numbers in WPS Spreadsheet - A Step-By-Step Guide

November 21, 2023 505 views

In today's interconnected world, proper phone number formatting is essential for effective communication. This guide is tailored to help you master this crucial task, ensuring your data is ready for international use and integration. Let's delve into the steps together.

Part 1: Easy Steps to Format Phone Numbers in WPS Spreadsheet

Formatting phone numbers in WPS Spreadsheet on your PC is a straightforward process. Here's a step-by-step guide with accompanying images to make it even easier:

Step 1: Open Your WPS Spreadsheet: Begin by launching the WPS Spreadsheet application on your PC.

Step 2: Select the Cell Range: Identify the range of cells containing the phone numbers you want to format. Click and drag to highlight the cells.

Step 3: Access the Format Options: Navigate to the menu bar and locate the "Format" option. Click on it to reveal the dropdown menu.

Step 4: Choose Number Format: From the dropdown menu, select "Number" or "Format Cells" (the exact phrasing may vary depending on your version). This will open the Format Cells dialog box.

Step 5: Select Phone Number Format: Within the Format Cells dialog box, go to the "Number" tab. From the list of categories, choose "Special" or "Custom." Here, you can find various phone number formats tailored to your preferences.

Step 6: Apply the Chosen Format: Once you've selected the desired format, click "OK" to apply it to the selected cell range.

Pro Tip: For internationalization, ensure that you use the appropriate format for your region.

Examples

The following table shows examples of how phone numbers from different countries/regions will be formatted using the format code above:

Country/Region

Phone Number

Formatted Phone Number

United States

(650) 555-1212

(650) 555-1212

United Kingdom

+44 (0) 20 7946 0000

+44 (0) 20 7946 0000

Canada

(613) 555-1212

(613) 555-1212

Australia

(02) 9372 2222

(02) 9372 2222

Japan

080-1234-5678

080-1234-5678

Note: You can also use other format codes to format phone numbers in different ways. For example, you can use the following format code to format phone numbers with a hyphen between the area code and the prefix:

"[$-en-US]@(-)"

You can also use the following format code to format phone numbers with a space between the area code and the prefix:

"[$-en-US]@( )"

Experiment with different format codes to find the one that best suits your needs.

Part 2: Why Choose WPS Office for Your Work?

WPS Office is a free and open-source office suite that is fully compatible with Microsoft Office. It includes three main components: Writer, Spreadsheet, and Presentation. WPS Office can be used to open, create, edit, and save Microsoft Word, Excel, and PowerPoint files.

WPS Office offers a number of advantages over Microsoft Office, including:

  • Rich functions: WPS Office offers a wide range of features and functions, comparable to those of Microsoft Office.

  • Support online documents: WPS Office allows users to create, edit, and share documents online.

  • Safe and stable: WPS Office is a safe and stable application that has been used by millions of people around the world.

In addition to the above advantages, WPS Office also offers the following benefits:

  • Free to use: WPS Office is completely free to use, both for personal and commercial purposes.

  • Cross-platform compatibility: WPS Office is available on Windows, macOS, Linux, Android, and iOS.

  • Easy to use: WPS Office has a user-friendly interface that is easy to learn and use.

Here are some specific examples of how WPS Office can be used for work:

  • Create and edit documents: WPS Writer can be used to create and edit documents of all kinds, such as letters, reports, and presentations.

  • Create and edit spreadsheets: WPS Spreadsheet can be used to create and edit spreadsheets for data analysis and financial management.

  • Create and edit presentations: WPS Presentation can be used to create and edit presentations for business meetings, educational classes, and other events.

  • Collaborate on documents: WPS Office allows users to collaborate on documents online in real time.

  • Share documents: WPS Office allows users to share documents online with others, even if they do not have WPS Office installed.

Overall, WPS Office is a powerful and versatile office suite that is ideal for both personal and professional use. It offers a wide range of features and functions, is free to use, and is available on a variety of platforms.

Part 3: How to download WPS Office for Free?

Embarking on your journey with WPS Office is a simple and straightforward process. In this section, we'll guide you through the steps to download and install WPS Office on your Windows platform.

To begin using WPS Office, follow these steps:

Step 1: Visit the official WPS Office website at https://www.wps.com/download/.

Step 2: Navigate to the download section and select the appropriate package for your Windows platform.

Step 3: Once the download is complete, open the installer file and follow the on-screen instructions to install WPS Office.

Here are some of the pros of WPS Office compared to Microsoft Office:

  • Free to use: WPS Office is completely free to use, both for personal and commercial purposes.

  • Cross-platform compatibility: WPS Office is available on Windows, macOS, Linux, Android, and iOS. This makes it easy to use WPS Office on any device, regardless of your operating system.

  • Support for online documents: WPS Office allows users to create, edit, and share documents online. This is a great feature for collaboration and remote work.

  • Easy to use: WPS Office has a user-friendly interface that is easy to learn and use.

Who is WPS Office more suitable for?

WPS Office is a great option for anyone who is looking for a powerful and versatile office suite, regardless of their budget or operating system. However, it is especially well-suited for the following types of users:

  • Students: WPS Office is a great option for students because it is free to use and offers a wide range of features for creating and editing documents, spreadsheets, and presentations.

  • Individuals: WPS Office is a great option for individuals who are looking for a free and powerful office suite for personal use.

  • Businesses: WPS Office is a great option for businesses on a budget because it is free to use and offers a wide range of features for creating and editing documents, spreadsheets, and presentations.

Overall, WPS Office is a great option for anyone who is looking for a powerful and versatile office suite. It is free to use, cross-platform compatible, and easy to use.

FAQS:

1. Can I format phone numbers in Excel without removing special characters?

Yes, you can format phone numbers in Excel without removing special characters. Excel provides various formatting options that allow you to display phone numbers with parentheses, dashes, or other special characters while still treating them as numerical values. This ensures consistency and ease of use in your spreadsheet. Remember, formatting options can be adjusted in the cell formatting settings.

2. What's the benefit of adding country codes to phone numbers in Excel?

Adding country codes to phone numbers in Excel ensures they are ready for international use, compatible with various software, and avoids confusion in case of similar area codes. It also streamlines automation processes and reduces errors.

3. Does WPS Office offer templates for commonly used document types, including phone number lists?

Yes, WPS Office provides a vast library of templates, including those tailored for managing phone number lists. These templates can save you time and ensure consistency in your documents.

Summary

This guide helps you easily format phone numbers in WPS Spreadsheet. It also highlights the benefits of using WPS Office, a free suite with rich features and online collaboration support. You'll find clear steps to download WPS Office, along with practical insights. Plus, we've answered common questions for your convenience. This guide makes phone number formatting straightforward and emphasizes the efficiency of WPS Office.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.