Introduction to Grouping Worksheets in Excel
Excel is an essential application in the WPS Office. Multiple worksheets can be built inside an Excel sheet.You can save time and boost productivity by grouping worksheets in Excel. Once you group a set of worksheets, any changes you make to one worksheet will automatically apply to all other sheets in the group at the same location.
Grouping works best when the worksheets have similar data structures, making it easier to manage large sets of data and maintain consistency across your worksheets.
Now, the question is, how do you group worksheets in Excel?
This article contains an easy-to-follow guide to help you group and ungroup Excel worksheets.
How to Group Worksheets in Excel?
To group worksheets in excel, follow these simple steps.
Steps
Step 1: Press and hold the"Ctrl" Button.
Use the Shift key while clicking the last worksheet tab in the range to group successive worksheets. To do this, click the first worksheet tab in the field.
Step 2: While holding the 'Ctrl' button, click on the sheet tabs you want to group individually.
Step 3: Release the “Ctrl”button.
Pro Tip:If you want to group successive sheets in Excel, select the first worksheet, hold down the shift key, and select the last worksheet. By doing this, you will like all the worksheets in the middle.
How to Group All Worksheets?
There are two ways to easily select and group together all of the worksheets at once:
Please note that the workbook's name changes to [Group] when worksheets are grouped.
1. Direct Group
Steps
Step1: Right-click on any of the worksheet tabs.
Step2: Click on the "Select all Sheets"option.
2. Using the Shift key
Now imagine that you want to add the identical formula to cell B7 on the "Paris" and "London" worksheets. When two worksheets are grouped, all changes to one worksheet will affect the other.
Steps
Step1: Select the first worksheet (the left-most tab).
Step2: Hold the Shift key.
Step3: Click on the last sheet in the workbook (the right-most tab).
Step4: Leave the Shift key.
Grouping all the worksheets in Excel is faster when you use the Shift Key.
Why Group Sheets in Excel ?
Increase Efficiency
Grouping similar-structured sheets while working with them will help you save plenty of time. Once you group the worksheets, you can enter the same information, make the same adjustments, apply the same formatting, and create the same formulas in all worksheets simultaneously without switching between multiple sheets and editing each separately.
Make Your Worksheets Neat and Clear
When equally organized, you can apply the same formatting or input the same formula on any worksheet. Any changes made to one worksheet in the group will automatically update the whole worksheet.
How to Ungroup Worksheets in Excel?
After you've finished making changes to your grouped worksheets, it's important to ungroup them. Otherwise, any edits you make will still apply to all the grouped sheets.
Here are two simple ways to ungroup worksheets in Excel:
1. Right-click to Ungroup
Step 1: Right-click any sheet tab that’s part of the group.
Step 2: Click “Ungroup Sheets” from the menu.
2. Click Away to Ungroup (When All Sheets Are Grouped)
If all worksheets are grouped, simply click on a sheet tab that is not part of the group. This will automatically ungroup them.
Tip: If only some sheets are grouped, clicking on others won't ungroup them. （In that case, use Method 1)
Caution when Grouping Sheets in Excel
When you group worksheets in Excel, it’s easy to forget to ungroup them, which can lead to unintended changes across all grouped sheets. This is especially true if you group only certain types of sheets. If you continue working on the grouped sheets without realizing they are still grouped, any actions you take will affect all the sheets in the group. For example, if you're not careful when using group sheets in Excel, updates on one sheet will automatically apply to all others in the group.
To avoid these issues, here are some tips:
1. Using visual cues
When you work with grouped sheets, you can use greater caution. The following are some visible indicators that the sheets are in the "grouped mode":
The name of the workbook gets the phrase [group] added to the name (at the end of it).
The grouped worksheets are in a slightly different color (light grey).
2. Create a backup copy
Making a backup copy is another thing that can prevent you from losing any work. In the worst situation, it will enable you to retrieve your previous work (before grouping the sheets).
3. Remember to ungroup the sheets
Despite all the visible clues, many people still make mistakes because they did not ungroup the sheets. Therefore, use the sheets grouping feature with additional caution.
Why Choose WPS Office for Grouping Worksheets in Excel?
The methods which will be discussed in this article are applicable to both WPS Office and Microsoft Excel Spreadsheet. But, here are the key reasons why we would recommend you to make use of WPS Office:
1. Cost-effective
Cost is a crucial factor when choosing a productivity suite. While some options may come with a hefty price tag, WPS Office offers a free and cost-effective solution without compromising on quality. By comparing WPS Office to other software, you'll find that it provides the features you need at a budget-friendly price.
2. Cross-Platform Compatibility
Compatibility with your hardware and operating system is essential. WPS Office works seamlessly across various platforms, including Windows, macOS, and mobile devices. Whether you're using WPS Office on a PC or Mac, you can be sure it will integrate smoothly with your system.
3. Comprehensive Features
The functionality of the software is another important consideration. While some productivity suites offer a vast array of tools, WPS Office provides all the essential features, including easy options for grouping and ungrouping worksheets in Excel. Whether you're handling simple tasks or complex data, WPS Office has the tools you need to stay productive.
4. User-friendly Interface
The user interface of WPS Office is designed with simplicity and efficiency in mind. It’s easy to navigate and accessible for both beginners and experienced users. Plus, with features like grouping worksheets, managing Excel files becomes even easier.
Now that we have talked about the factors to consider before choosing your software program let's talk about how a user can group and ungroup Excel worksheets.
Click here to download WPS Office to easily group worksheets in your Excel files!
FAQs about How to Group Worksheets in Excel
How do I group two worksheets in Excel on Mac?
You can group two worksheets in Excel on Mac. Hold down the command key while clicking on the selected sheet tabs, then let go of the command key.
How do I make multiple worksheets have the same format in Excel?
If you want to make the same format simultaneously to numerous worksheets in Excel, hold the 'Ctrl' key and click on their sheet tabs to group them.
Release the 'Ctrl' key.
Change the formatting as needed in any worksheet that is grouped. Each worksheet in the group will have the same design applied to it.
Can I hide grouped worksheets?
You can hide each of your grouped sheets. Any grouped sheet can be hidden by right-clicking and choosing the Hide option. Note: At least one viewable sheet must be present in your workbook. If you attempt to hide all the sheets, you will see a warning that states that A workbook must have at least one visible worksheet.
An Easier Way to Group Worksheets in Excel
Now you know how to group worksheets in Excel, how to group sheets in Excel, and how to ungroup worksheets in Excel with ease. Whether you're working on Windows or grouping worksheets in Excel on Mac, these simple steps help you manage your data more efficiently.
While Microsoft Excel is powerful, WPS Office offers a free, user-friendly alternative. It supports all key features like grouping tabs in Excel, ungrouping the grouped sheets, and more—without the high cost. WPS is compatible across platforms and perfect for individuals or small businesses.
If you’re looking for a smarter way to group worksheets, try WPS Office today.
Download WPS Office now to start grouping and ungrouping worksheets with ease.
