How to Lock Cells on Google Sheets

August 10, 2023 1.1K views

Powerful software like Google Sheets has made distributing, organizing, and analyzing data easier. However, as Google Sheets become more popular, there is a greater chance that your private data will end up in the wrong hands.

Protecting it should be your top priority, whether working with delicate financial data, employee information, or any other secret information.

We'll show you step-by-step how to prevent the illegal modification of individual cells and entire rows of cells and how to protect range in google sheets. We'll also go over why locking cells is important for protecting sensitive data from malicious users.

Method 1: Using Google Sheets, Lock a Single Cell

Knowing how to lock a single cell in Google Sheets when working with sensitive data is essential to prevent unwanted access.

This approach is especially helpful if your data needs different degrees of authorization for other cells.

You can easily achieve this on Google Sheets with just a few easy steps.

First, right-click on the cell you wish to lock and choose "Protect range."

Next, select the protection options you want, such as limiting access to a certain user list or allowing view-only access.

These procedures will help you secure your data and make personalized permissions to block illegal access. By protecting individual cells rather than entire sheets, you may also maintain data access flexibility while lowering the risk of data breaches.

You may confidently safeguard your critical data on Google Sheets now that you know how to lock cells in google sheet formula!

Method 2: Using Google Sheets, Lock Rows or Columns

Locking entire rows or columns is as crucial for securing your data on Google Sheets as locking individual cells. With this function, you can make sure that no modifications, deletions, or tampering—intentional or unintentional—may be made to the data you want to remain private. Thankfully, locking rows or columns in Google Sheets is simple.

Firstly, choose the full row or column you wish to close.

Next, select "Freeze" from the dropdown list under the "View" option on the top menu by clicking on it.

From there, select "Up to current row" or "Up to current column," depending on whether you want to lock all the rows above or to the left of the one you have chosen.

Click "Done" one last time to complete the activity.

You may confidently collaborate on Google Sheets, knowing that your data is secure and can only be accessed by authorized users by locking rows or columns.

Method 3: Using Google Sheets,Lock Entire Sheets

Locking down the entire sheet is the best action if you want to go the extra mile to protect your data. This feature is especially helpful when you're working with confidential data and wish to prevent illegal access. By locking down the sheet, you can considerably lower the possibility of unintentional data loss or manipulation.

To begin, click the Data tab, "Protect Sheets and Ranges," and then "Set Permissions." The email addresses of the users you want to grant access to the document to will be requested of you.

From that point, you may control user rights and who gets access based on your preferences.

However, be sure to select the box that says, "Restrict who can edit this range," and choose whether or not you want editors to be able to give suggestions for adjustments.

Once you're finished, save your work and close the Permissions dialog box to lock your sheet.

It's important to note that the method applies to individual pages, allowing you to lock down separate sheets as required. That sums up how to lock cells in google sheet formula!

Method 4:How to Unlock a Locked Cell in Google Sheets

In Google Sheets, knowing how to unlock a cell in google sheets is quite straightforward and uncomplicated. Decide which cell, or set of cells, you want to open first.

Go to the "Format" menu after that and choose "Protect sheets and ranges."

The "Protected Sheets and Ranges" sidebar will then appear. Find the protected cells in this area that you want to unlock, and then click the "X" button to remove the security.

The cells will no longer be locked and can be modified normally once you click "Done" to save the changes.

Unlocking a cell, however, should be noted as it may pose a security risk, particularly if it contains delicate or private information. For this reason, it is advised only to unlock cells that no longer need to be protected or to have a clear authorization process in place before opening.

By taking these actions, you can ensure a balance between safeguarding private information and permitting necessary editing access.

Method 5: How to Freeze Cells on Google Sheets

You can keep specific cells visible while navigating your sheet using the helpful feature of freezing cells in Google Sheets. A consistent reference point on the sheet is very helpful when working with enormous datasets.

Select the row or column in which you wish to freeze the cells and click 'View' in the menu bar.

Choose "Freeze" and then, according to your preferences, either "1 row" or "1 column."

Additionally, you have the option to freeze multiple rows or columns by first choosing the desired range.

A wonderful technique to maintain organization and control over your data is to freeze individual cells. You may scroll across rows and columns without losing track of what you're looking at because it gives you a clear overview of your worksheet.

Additionally, it helps you avoid mistakes because it stops you from inadvertently altering the incorrect cells or wiping out crucial data.

Freezing cells on Google Sheets is a critical feature in your toolbox if you want to keep your data structured and handle large datasets successfully.

Alternatives- WPS Office

Using WPS Office is another approach to secure your sensitive Google Sheets data.

WPS Office is a comprehensive software package that has become a preferred choice for millions of users worldwide.

Packed with a myriad of advantages, WPS Office offers a range of powerful tools to help individuals and organizations streamline their work, edit several different types of files, and achieve peak productivity all for free!

Users of this flexible office program can lock and encrypt Google Sheets cells using passwords.

Additionally, WPS Office allows users to password-protect entire worksheets, adding an extra layer of security for those who require it. This provides you a defined protect range in google sheets.

This function is very helpful when sharing spreadsheets with other users because it ensures that only authorized workers may view or update the data.

Notably, WPS Office is renowned for being compatible with Microsoft Office documents, making it simple for users to import and export files across many devices.

Consequently, WPS Office is unquestionably a viable and secure alternative to Google Sheets.

Frequently Asked Questions:

Why are cells in Google Sheets locked?

By locking cells in Google Sheets, you may prevent unauthorized users from intentionally or unintentionally changing your sensitive data. You can limit who can edit the data by closing the cells, which helps to avoid mistakes and ensure the correctness and integrity of your work. Locking cells is crucial in securing your private data because you must adhere to data security rules.

Can I lock cells and let specific people access to edit them?

Yes, you can lock cells and limit who has access to edit data. Use Google Sheets' "Protect Sheets and Ranges" tool.

You can use this feature to protect specific cells or ranges of cells while allowing particular users or groups to edit those cells or contents. Only those permitted can access and modify the protected cells in this fashion, while everyone else can only read the information.

How Can a Warning Message Be Displayed When Editing Cells?

You can apply a data validation rule to display a warning message when editing cells.

To configure the warning message, pick the cells you want it for first.

Then, from the "Data" menu, choose "Data validation."

If the partition you are protecting is A1, select "Custom formula is" from the options menu and input the formula "=ISBLANK(A1)".

Select "Reject input" and then type the warning message you want to see in the "On invalid data" field.

By doing this, anyone attempting to change the protected cells will encounter a warning message encouraging them to exercise caution and avoid errors. Overall, securing your data and guaranteeing its accuracy and security requires taking important steps like locking cells and adding warning messages.

The Last Word

Locking cells is an excellent approach to secure your data while using Google Sheets to protect important information. You may easily lock down a single cell or a whole row of cells with the appropriate tools, and this additional security measure prevents unauthorized people from obtaining priceless data.

You're in luck if you use WPS Office because it has powerful tools for locking cells in Google Sheets. You may stop illegal editing with WPS Office by assigning a password to specific cells or entire rows of cells.

WPS Office gives you freedom in controlling access to your data by allowing you to turn the protection on and off!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.