How to Randomize a List in Excel Using WPS Office (Step-by-Step)

August 21, 2023 1.5K views

Handling data can be tricky, especially when mixing things up a bit. If you're a researcher, marketer, or data entry whizz and use WPS Excel, you might have wondered, "How can I shuffle my list?" Well, your answer lies right here. This article breaks down the process of creating a 'randomized' list, explaining it all in simple words and steps. So if you're ready to master this super handy feature and spice up your data game, let's start!

What Is A Randomized List In Excel?

When working with datasets in spreadsheet applications, such as WPS Excel, the ability to randomize lists is an essential tool. A randomized list in Excel refers to a dataset whose order can be reshuffled each time a calculation is made or when cells are refreshed.

Significance of Randomized Lists

Randomized lists serve several crucial functions, particularly in fostering unbiased data manipulation and offering fresh data interpretations.

For example, in an organizational setup, this feature could be used to randomly assign daily tasks to employees, ensuring a fair and varied allocation of duties.

Randomized Lists in WPS Excel

Creating randomized lists is a straightforward process in the context of WPS Excel. Leveraging the power and flexibility of this feature in WPS Excel not only enhances your data management capabilities but also provides you with unique insights from your datasets.

How To Randomize Lists In Excel Using Wps?

Randomizing lists in WPS Excel provides unique ways to view your data. Whether randomly assigning tasks to employees or selecting a random sample from a larger data set, these techniques enable you to perform various tasks and analyses that can reveal insights that may not be evident in structured data.

In WPS Excel, this can be easily achieved using the 'RAND' and 'RANDBETWEEN' functions. This section provides a comprehensive, easy-to-follow guide on how to create randomized lists in WPS Excel.

Using the RAND Function

The RAND function is a simple yet powerful WPS Excel tool capable of generating a random number between 0 and 1 each time a recalculation is performed.

Step 1: Click on a blank cell where you wish to insert a random number, then navigate to the Formulas tab and select 'Insert Function.'

Step 2: Type 'RAND' in the dialogue box and click 'OK.' It inserts a random number between 0 and 1 in your chosen cell.

Step 3: To populate other cells with random numbers, click and drag the small square at the bottom right of your selected cell (A2, for example) down the column and Press Enter.

Using RANDBETWEEN Function

The RANDBETWEEN function expands on the capabilities of RAND, enabling users to generate a random integer within a specified range.

Step 1: Select a blank cell to generate a random number within a specific range.

Step 2: Navigate to the Formulas tab and select 'Insert Function.' Type 'RANDBETWEEN' in the dialogue box. You'll need to specify the smallest (bottom) and largest (top) integers the function will return.

Step 3: To fill the remaining cells in this column, click and drag the small square at the bottom right of your selected cell (A2, for example) down the column.

Microsoft Office Compatibility In WPS

WPS Office Suite goes beyond just opening and saving files in Microsoft Office formats. It also supports a lot of formatting document compatibility. The suite can maintain the format of Microsoft Office documents when imported into the WPS Office environment.

It includes everything from fonts and spacing to tables, images, and bullet points. You can open a complexly formatted Word, Excel, or PowerPoint document in WPS Office and expect it to look the same as in Microsoft Office.

Advanced Features in WPS Office

WPS Office not only provides compatibility with Microsoft Office but also offers advanced features that match and, in some cases, surpass those of Microsoft Office.

For instance, WPS Office includes many free templates that users can leverage to create impressive documents, presentations, and spreadsheets.

The suite also offers a PDF converter, a feature not readily available in all versions of Microsoft Office.



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How To Download The Wps Office?

WPS Office, a free and comprehensive office suite, is quickly gaining popularity due to its robust compatibility with Microsoft Office formats. Whether you need to work on documents, presentations, or spreadsheets, WPS Office is a compelling choice that caters to all these requirements.

Steps to Download WPS Office

Downloading WPS Office, including its Spreadsheet module, is a straightforward process. Here's a step-by-step guide:

Step 1: Navigate to the official WPS Office website.

Step 2: Clicking the "Free Download" button will automatically download the WPS Office installer onto your computer. Don't forget to save the file in a location where it can be easily found.

Step 3: Navigate to the location where you saved the installer. To begin the installation process, double-click the installer file.

Step 4: The WPS Office setup wizard will guide you through installation. Choose your preferred settings and click "Next" until the installation starts.

Step 5: Wait for the installation to finish. Once completed, you'll have WPS Office installed on your computer, including WPS Spreadsheet.


1. Is WPS Office compatible with Microsoft Office files?

Yes, WPS Office is fully compatible with Microsoft Office files, including DOCX, XLSX, and PPTX, as well as older formats like DOC, XLS, and PPT. It can seamlessly open, modify, and save all Microsoft Office file types.

2. Can I use the RAND function for other purposes?

The RAND function in WPS Spreadsheets can generate random numbers for various statistical simulations. It is commonly used in simulations, data analysis, and modeling to introduce randomness and variability into calculations or to create random samples for testing.


WPS Excel provides a simple and effective method for randomizing lists, utilizing its 'RAND' and 'RANDBETWEEN' functions. This toolset is essential for unbiased data manipulation, fresh data interpretations, and the generation of unique insights from data sets. Moreover, WPS Excel's high compatibility with Microsoft Office makes it a versatile choice for data management.

WPS Office is highly recommended for individuals seeking to randomize lists in Excel due to its user-friendly interface and robust functionality. Not only does it provide seamless Microsoft Office compatibility, but it also offers advanced features such as a wide range of free templates and a built-in PDF converter. Its simplicity and power make it a preferred choice for modern data management tasks.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.