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How to Scan to PDF on Windows 10: Easy Guide

August 1, 2023 16.7K views

Scanning and saving documents in pdf format can be very useful for many reasons, including archiving, sharing, and printing. Windows 10 provides a built-in scanning feature that allows users to scan documents and save them in various file formats, including pdf. In this article, we will discuss how to scan to pdf in Windows 10 using the built-in scanning feature, as well as some additional tools and software for editing and converting pdf files.

How to Scan to PDF Using Windows 10 Built-in Feature

Windows 10 has a built-in feature called Windows Scan, which allows users to scan documents and images and save them as pdf files. Here's how to use it:

  1. Connect your scanner to your computer and turn it on.

  2. Open the Windows Scan app by typing "Scan" in the search bar and selecting "Windows Scan" from the results.

  3. Place the document or image you want to scan on the scanner bed.

  4. In the Windows Scan app, select "New Scan" and choose the type of scan you want to perform.

  5. Adjust the scan settings as necessary, such as resolution and color mode.

  6. Click on "Scan" to start scanning the document or image.

  7. Once the scan is complete, select "Save" to save the scanned document or image as a pdf file.

How to Scan to PDF Using Third-Party Software

There is various third-party scanning software that can be used to scan pdf on Windows 10. Some popular options include Adobe Acrobat, VueScan, and NAPS2.

  1. Download and install the scanning software of your choice.

  2. Connect your scanner to your computer and turn it on.

  3. Open the scanning software and select the option to scan to pdf.

  4. Place the document or image you want to scan on the scanner bed.

  5. Adjust the scan settings as necessary, such as resolution and color mode.

  6. Click on "Scan" to start scanning the document or image.

  7. Once the scan is complete, select "Save" to save the scanned document or image as a pdf file.

How to Scan to PDF Using Online Tools on Windows 10

Several online tools allow users to scan documents and images and save them as pdf files. Some popular options include DocuSign, pdf Candy, and Soda pdf.

  1. Go to the website of the online tool you want to use.

  2. Upload the document or image you want to scan.

  3. Adjust the scan settings as necessary, such as resolution and color mode.

  4. Click on "Scan" to start scanning the document or image.

  5. Once the scan is complete, select "Save" to save the scanned document or image as a pdf file.

Using WPS Office to Edit and Convert Scanned PDFs

WPS Office is a powerful office suite with a pdf editor and converter. It can be used to edit and convert scanned pdfs to various formats, including Word, Excel, PowerPoint, and more.

To use WPS Office to edit and convert scanned pdfs:

Step 1: Download and install WPS Office on your computer.

Step 2: Open the WPS Office pdf editor.

Step 3: Click "Open" and select the scanned pdf you want to edit or convert.

Step 4: Use the editing tools to make changes to the scanned pdf as necessary.

Step 5: Click "Tools" and select the desired output format, such as Word or Excel.

Step 6: Click on "Save" to save the edited or converted file.

Using Tips to Scan to PDF on Windows 10

  • Choose the right file format: When saving the scanned document as a PDF, choose the appropriate PDF settings such as image quality, compression, and resolution.

  • Preview the scanned document: Preview the scanned document to ensure that all pages were scanned correctly and that the document is readable.

  • Name and save the PDF file: After scanning and previewing the document, save the PDF file with an appropriate name and in a location that is easy to find.

FAQs

Q: Can I edit a scanned pdf file using WPS Office?

A: Yes, you can edit a scanned pdf file using WPS Office. However, you will need to use the OCR (optical character recognition) feature to convert the scanned text into editable text before making any changes.

Q: Is WPS Office free to use?

A: WPS Office offers both a free and a premium version. The free version includes basic features, while the premium version offers additional features and advanced editing tools. Users can download and use the free version of WPS Office for personal or commercial purposes. And you can also use plenty useful templates for free on WPS as well, like rent receipt template pdf etc.

Final Thoughts on Scan to PDF on Windows 10

Scanning to pdf on Windows 10 is an easy process with the right tools. Whether you use built-in software, download a free scanning program, or use an online scanner, you can quickly and easily create high-quality pdf files from your physical documents. For those who want a comprehensive and versatile solution for working with pdfs, we recommend downloading WPS Office, which offers a full suite of tools for editing, converting, and managing pdf files. With its intuitive interface and powerful features, WPS Office is a top choice for users who want to streamline their pdf workflow. Download WPS Office today and see how it can improve your pdf experience.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.