How to Share A PowerPoint With Others (4 Common Methods)

September 15, 2023 937 views

Having the ability to share PowerPoint presentations is a crucial skill for success in both professional and academic circles. This article is designed to guide you through the process of how to share PowerPoint with others ensuring that you acquire the necessary skills to confidently share your presentations with ease.

How to Share A PowerPoint With Others

Why Share Your Presentation?

  • You can expand your reach by sharing your presentation digitally. This means that you can reach more people who might be interested in your topic or message, and increase your impact and influence. For example, if you share your presentation on social media, you can reach a wider audience than if you only present it in a classroom or a conference.

  • You can enjoy the convenience of sharing your presentation digitally. This means that you do not have to carry physical copies of your presentation, which can be bulky, expensive, or easily damaged. You can also access and edit your presentation anytime and anywhere, as long as you have an internet connection.

  • You can provide real-time access to your audience by sharing your presentation online. This means that your audience can access your presentation instantly from anywhere in the world, without having to wait for you to send them a copy or a link. You can also update your presentation in real-time and notify your audience of any changes or additions.

Sharing your presentation is important because it can help you communicate your ideas effectively, engage your audience, and get feedback. By sharing your presentation, you can also showcase your skills, knowledge, and creativity, and build your reputation and credibility. Sharing your presentation can also help you learn from others, discover new perspectives, and collaborate with like-minded people.

4 Common Ways to Share Presentations with Others

Method 1: Send Email to Share

This is the simplest and most direct way to share your presentation with someone. You can use any email service that you prefer, such as Outlook, Gmail, or Yahoo. To do this, you need to:

Step 1: Open your PowerPoint presentation and click on the File tab.

PowerPoint file tab

Step 2: Click on Share and then select Email.

PowerPoint share options

Step 3: Choose one of the options, such as Send as Attachment, Send a Link, or Send as PDF.

PowerPoint sent as options

Step 4: Enter the email address of the recipient, and add a subject and a message if you want.

Outlook send an email

Step 5: Click on “Send” to share your presentation via email.

Outlook send an email with an attachment

Method 2: Share as Attachment

To attach your PowerPoint presentation to an email, follow these steps:

Step 1: Click on the “Share” icon at the top right corner of the screen.

Step 2: Choose the “Share” option from the menu that appears.

PowerPoint share options

Step 3: Fill in the recipient’s email address and any other details. Then, click on “Send”.

PowerPoint share presentation as an attachment

Method 3: Share your PowerPoint presentation on social media

The method of sharing PowerPoint presentations on Social Media can help you deliver your presentation to a larger audience or simply save the trouble of sharing your slides individually with others. There are two effective ways of doing so, upload it to a slide hosting service or convert the presentation to a video. Here’s how we can utilize both options:

Step 1: We can upload our presentations to slide hosting services like Slideshare and share the link with others on social media.

Slideshare presentation link

Step 2: We can convert our presentation to video directly in PowerPoint. Open your presentation and visit the File tab > Export.

PowerPoint Export options

Step 3: Choose the Quality level for your video. The video dimensions will be automatically changed according to the quality. Next, adjust the Timing options for your video. Validate your settings by clicking the "Create Video" button.

PowerPoint convert to video

Step 4: The video presentation can now be uploaded on various social platforms for maximum reach.

Method 4: Embed your presentation on a web page

Here are the steps that you need to follow to embed your Presentation on a Web page:

Step 1: First, you need to upload your PowerPoint presentation file to a slide hosting service such as SlideShare. Visit Slideshare and click on the Upload button on the top right corner of the homepage.

Slideshare upload Presentation

Step 2: Click on “Select Documents to Upload” to upload your Presentation file. You can also simply drag and drop your file into the upload area.

Slideshare upload file

Step 3: Next, you need to fill in the details of your presentation, such as the title, description, tags, category, and privacy settings. You can also add a thumbnail image and a transcript if you want. Then, click on “Publish” to upload your presentation to SlideShare.

Step 4: Once the Presentation has been published on Slideshare, we can use the link in the embed field.

Slideshare embed code

 Step 5: Finally, you need to paste the embed code on your web page where you want your presentation to appear. You can do this by editing the HTML source code of your web page and inserting the code in the appropriate place. You can also adjust the size and alignment of your presentation by changing the width and height values in the embed code.

What are some tips for sharing PowerPoint presentations?

  • Optimize File Size: Compress the presentation's file size for improved sharing.

  • Clear Navigation Instructions: Give explicit guidance on slide navigation and accessing supplementary materials, if any.

  • Remove Personal Information: Erase unnecessary personal details and consider password protection when necessary.

  • Cross-Device Compatibility: Check the presentation's appearance and functionality across different devices and operating systems for a seamless viewing experience.

How to share your PowerPoint with others online - WPS Office

WPS Office has emerged as the prime selection for an office suite, offering compatibility across a diverse range of devices including MacOS, Windows, and Linux. The harmonious blend of user-friendliness and enhanced productivity that it presents might have eluded your notice, but it has the capability to notably streamline and enrich your everyday tasks.

WPS Office

Users can also share their PowerPoint presentation with others online using WPS Office, here are the steps that you need to follow:

Step 1: Open your PowerPoint presentation file on WPS Presentation, the presentation software of WPS Office.

Step 2: Locate the “Share” icon at the top right corner of the screen and click on it to expand the menu. Then, select the “Share” option.

WPS Office share

Step 3: Choose one of the sharing options that WPS Office offers, such as Share as Link, Share as Attachment, or Send to Mobile. You can also scan a QR code with your mobile phone and share your presentation with others easily.

WPS Office share Presentation

WPS Office provides its users with a convenient and efficient way to share their presentations online. You can also edit, view, and comment on your presentations on any device with WPS Office.

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Algirdas Jasaitis


Q1. Is it possible to remove someone's editing rights from a collaborative PowerPoint presentation?

You have the leverage to remove someone's editing access as the owner of a shared PowerPoint presentation to keep control over the content and adjust permissions. To fulfill this, you need to follow these straightforward steps:

  • Open the presentation.

  • Go to the collaboration settings.

  • Find the individual you want to remove from the list of collaborators.

  • You can modify rights or remove the collaborator after selecting the collaborator's name or email.

  • Withdraw editing access by choosing the option to revoke their editing rights.

This restriction guarantees that only authorized users may make modifications, preserving information integrity and effectively managing cooperation.

Q2. Is there a limit to the file size I can send via email?

Email providers usually restrict attachment file size to 25-50MB. However, online storage providers and file-sharing applications like Dropbox, Google Drive, Microsoft OneDrive, and WeTransfer can help transfer large files that exceed email size constraints, making presentation transfers easier for both the sender and the recipient.

Mastering the Art of Sharing PowerPoint

This article has provided us with insights into various methods of how to share PowerPoint with others across different platforms. We've also delved into valuable tips on how the WPS Office can significantly aid in achieving these goals. Embrace these strategies to your advantage, download WPS Office today and discover a world of enhanced efficiency.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.