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How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)

September 15, 2023 6.8K views

Maintaining control over the content you share holds significant importance for everyone. This becomes particularly crucial when sharing a PowerPoint presentation on Zoom, as there might be certain elements, like private notes, that you'd prefer not to expose to the entire audience. This article aims to guide you through the process of how to share PowerPoint on Zoom without showing notes, ensuring that your shared materials are presented with the desired discretion.

Share PowerPoint on Zoom without showing notes

Share PowerPoint on Zoom without showing notes


How to share PowerPoint on Zoom without showing notes? (In Easy Steps)

One of the methods to share a PowerPoint presentation on Zoom without showing your notes is to use the Portion of Screen option in the Advanced tab of the Share Screen menu. This option allows you to share just a portion of your screen that contains the slides while hiding the rest of the screen that contains the notes. In this section, we will address the issue of how to share PowerPoint on Zoom, here are the steps to do this:

Step 1: Open your PowerPoint presentation and go to the Slide Show tab from the menu. Click on “Set up Slide Show”.

PowerPoint Set up Slide Show option

PowerPoint Set up Slide Show option


Step 2: Opt for "Browsed individually (window)" from the "Set up Show" menu. Click “OK”. This will make your presentation run in a window instead of full screen.

PowerPoint Set up Show

PowerPoint Set up Show


Step 3: Start or join a Zoom meeting and click on Share Screen in the meeting controls.

Zoom meeting

Zoom meeting


Step 4: Select "Portion of Screen" from the Advanced tab. Click Share.

Zoom share screen options

Zoom share screen options


Step 5: A green border will appear on your screen, indicating the portion that is being shared. You can resize and move the border to fit your slides. Make sure that your notes are not visible within the border.

Zoom share screen border

Zoom share screen border


Step 6: Switch back to PowerPoint and click on the Slide Show tab. Click "From Beginning" or "From Current Slide" to begin the presentation.

PowerPoint start slideshow

PowerPoint start slideshow


Step 7: You can use the presenter’s view to see your notes and control the presentation.

PowerPoint presenter’s view

PowerPoint presenter’s view


Step 8: Adjust the green border according to your presentation screen. As you resize or move the screen, the border turns orange indicating that the screen is not being shared.

Zoom adjust share screen size

Zoom adjust share screen size


Step 9: To stop sharing, click on “Stop Share” located in the Zoom Toolbar.

Zoom stop sharing

Zoom stop sharing


This is how you can share your PowerPoint presentation on Zoom without showing your notes using the Portion of Screen option. This method to share PowerPoint on Zoom allows you to share just a portion of your screen that contains the slides while hiding the rest of the screen from your viewers..

Sharing your PowerPoint presentation on Zoom without showing your notes can be a challenge, but it is not impossible. Learn how to share PowerPoint on Zoom and with some preparation and practice, you can master this skill and impress your audience with your presentation. Remember to test your settings before you start your meeting, and adjust them as needed during your presentation.

How to Edit Your Presentation for Free?

WPS Office holds a prominent position in the world of productivity tools, offering a host of remarkable benefits. From its intelligent integration of AI into word processing to its simplified interfaces for spreadsheets and presentations, WPS Office provides a comprehensive suite of features. What's more, it seamlessly syncs with Microsoft Office, facilitating a smooth experience for users. A particularly appealing aspect is that all these features are available completely free of charge, making WPS Office a highly accessible and valuable tool.

Steps to edit Word/Excel/PowerPoint in WPS:

Step 1: First, open your web browser and go to the WPS Office website. Next, click on the "Download" icon located in the middle of the page.

 WPS Office Download

WPS Office Download


Step 2: Once you've downloaded the file, simply double-click on it to open it. This will start the installation process.

WPS Office installation

WPS Office installation


Step 3: After the installation is finished, you're ready to start using WPS Office.

WPS Office interface

WPS Office interface


Edit a Word File:

Step 1: Locate and launch the WPS Office app on your computer.

Step 2: Select "Docs" from the Sidebar menu. Utilizing WPS Writer, locate and open your Word document.

WPS Office Docs

WPS Office Docs


Step 3: To fine-tune your Word Document, utilize the useful editing tools included in WPS Writer's various tabs.

WPS Writer tools

WPS Writer tools


Edit an Excel File:

Step 1: To get started, choose "Sheets" in the Sidebar menu. Then, locate and open your Excel document.

WPS Office Spreadsheet

WPS Office Spreadsheet


Step 2: To easily improve your spreadsheet, make the most of the editing tools available on WPS Spreadsheet's tabs.

 WPS Spreadsheets tools

WPS Spreadsheets tools


Edit a PowerPoint Presentation:

Step 1: Select "Slides" from the Sidebar menu. Next, locate and launch your PowerPoint Presentation.

 WPS Office Presentations

WPS Office Presentations

Step 2: To quickly improve your presentation, take advantage of the helpful editing tools found in WPS Presentation's numerous tabs.

WPS Presentation tools

WPS Presentation tools

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FAQS:

Q1. Can I share specific slides instead of the full presentation on Zoom?

Yes, Zoom lets you share the entire screen or specific program windows. To focus on specific slides, open a PowerPoint file separately and select to share only the window containing the slides. This method provides a more targeted and efficient sharing experience, ensuring your audience sees the desired content without unnecessary distractions.

Q2. Will my participants be able to download my PowerPoint presentation during the Zoom meeting?

No, Zoom meeting attendees do not have the authority to download shared PowerPoint presentations during the meeting, ensuring security and reducing illegal circulation. However, they can download the shared PowerPoint if you send them a separate direct download link.

Mastering Discreet PowerPoint Sharing on Zoom

This article highlights the significance of utilizing Zoom for presentation sharing, especially for remote work and online presentations. We've discussed a comprehensive method to address the issues of how to share PowerPoint on Zoom without showing notes. For a streamlined experience, WPS Office offers enhanced simplicity in this aspect.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.