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How to Spell Numbers in WPS Spreadsheet (Step-By-Step Guide)

January 15, 2024 2.7K views

Imagine communicating data effortlessly to diverse audiences, while precision takes center stage. Embrace this guide as your compass, navigating the uncharted waters of spelling out numbers in WPS Spreadsheet. Step inside to uncover the secret to seamless presentation and discover a recommended free office software that can revolutionize your workflow. Let's transform your data into an engaging narrative that captivates and convinces.

Part 1: How to spell numbers in WPS Spreadsheet?

When it comes to enhancing the presentation of numerical data, spelling out numbers can add a touch of professionalism and clarity. In WPS Spreadsheet, achieving this is straightforward, thanks to its formula capabilities. In this step-by-step tutorial, we'll guide you through the process of using formulas to spell out numbers, along with accompanying images to ensure a seamless experience.

  • Open Document: Launch the WPS Spreadsheet application and open the document containing the numerical values you want to spell out.

  • Select Cell: Click on the cell where you want the spelled-out number to appear.

  • Formula or Function: Depending on the version of WPS Spreadsheet, you might use a built-in formula or function to spell out numbers. The exact function may vary, but it often involves combining "TEXT" or "CONCATENATE" functions with specific formatting codes.

  • Enter Formula: In the selected cell, enter the appropriate formula or function, including the numerical value you want to spell out and the necessary formatting codes.

  • Evaluate and Display: Press the "Enter" key to evaluate the formula. The cell will display the spelled-out representation of the number.

  • Copy and Paste: If needed, you can copy the spelled-out number and paste it into other cells.

Converting Numbers to Text using the Excel TEXT Function

The Excel TEXT function is a versatile tool that transforms numeric values into text, allowing you to customize their display format. This is especially useful for enhancing readability or combining numbers with text or symbols. However, it's important to note that the TEXT function converts numbers to formatted text, and the result cannot be used for calculations.

If you're already familiar with Excel formulas, employing the TEXT function will be straightforward. Here's a step-by-step guide on how to use it effectively:

Step 1: Set Up a Helper Column

Create a new column next to the column containing the numbers you want to format. For illustration purposes, let's refer to this new column as Column L.

Step 2: Apply the TEXT Formula

In the first cell of the helper column (L2), enter the formula:

=TEXT(A2, "0")

Here, A2 is the address of the cell in the original column that contains the number you want to convert.

Step 3: Copy the Formula Across the Column

Use the fill handle (a small square at the bottom-right corner of the cell) to drag the formula down the helper column (Column L). This will apply the TEXT formula to all cells where you want to convert numbers to text.

Step 4: Observe Alignment Change

As you apply the formula, you'll notice that the alignment of the cells in the helper column changes to the left. This indicates that the numbers have been successfully converted to text format.

Step 5: Convert Formulas to Values

Once you have the text values in the helper column, you can convert these formulas to actual text values. Start by selecting the entire helper column (Column L).

Step 6: Use Paste Special to Convert Formulas to Values

1. Press Ctrl + C to copy the selected cells.

2. Then, press Ctrl + Alt + V to open the Paste Special dialog box.

3. In the Paste Special dialog, choose the "Values" radio button from the Paste group.

4. Click "OK" to apply the paste special operation. This replaces the formulas with the text values in the helper column.

Step 7: Finalize Your Data

1. You'll notice a small triangle in the top-left corner of each cell in the helper column. This indicates that the entries are now text versions of the numbers from the original column.

2. At this point, you can choose to rename the helper column and delete the original one, or you can copy the converted text values back to your main column and remove the temporary helper column.

Part 2: How to Use the Spell Check Function in WPS Spreadsheet

Mastering the Spell Check function in WPS Spreadsheet can significantly elevate your document's quality and professionalism. With this step-by-step tutorial, you'll not only grasp the technical aspects but also benefit from my own insights and experiences, making the process more relatable and effective.

Step 1: Open Your Document

Launch WPS Spreadsheet and open the document you want to review for spelling errors.

My Experience: The first step is like setting the stage. It's where I usually take a deep breath and mentally prepare to refine my work.

Step 2: Navigate to the Spell Check

Locate the "Review" tab on the top menu and click on it. Then, click on the "Spell Check" option.

My Experience: I find the "Review" tab to be like my command center for polishing my documents. The Spell Check option is my trusty assistant in this endeavor.

Step 3: Review Suggestions

The Spell Check function will start scanning your document for potential spelling errors. When a mistake is detected, WPS Spreadsheet will suggest a correction.

My Experience: This part is like having a second pair of eyes. I pay attention to each suggestion and evaluate whether it's indeed a mistake or not.

Step 4: Choose Correction

For each suggested correction, you can either accept the suggested change, ignore it, or modify it according to your preference.

My Experience: I consider this step to be where my personal touch comes in. It's an opportunity to retain my writing style while ensuring accuracy.

Step 5: Continue or Finish

Continue reviewing suggestions throughout the document until you're satisfied. Once you've reviewed all the potential errors, you'll receive a confirmation that the Spell Check is complete.

My Experience: This is where I sense accomplishment. Each corrected error is a small victory, and by the end, I'm more confident in my document's correctness.

Step 6: Save Changes

After reviewing and making corrections, don't forget to save your document to preserve the changes you've made.

My Experience: This step brings a sense of closure. Knowing that my document is refined and ready, I save it with a sense of satisfaction.

Resonating Reminder:

Unlock the potential of your spreadsheet by adding a personal touch to numeric data. Converting numbers into words isn't just about accuracy; it's about enhancing readability and creating a connection with your audience. While manual conversion is an option, exploring automated tools or utilizing built-in functions can not only save you time but also ensure precision.

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Part 3: Why Choose WPS Office?

In a world of diverse office software options, WPS Office stands out for its unique blend of features and benefits, making it a compelling choice for your document needs. Let's explore why WPS Office is a game-changer:

  • Compatibility: WPS Office is designed to seamlessly integrate with Asus devices, guaranteeing smooth performance and optimal compatibility.

  • Document Formatting: Empower yourself with a wide range of formatting tools and styles in WPS Office. From font customization to paragraph spacing, you have the creative freedom to design documents that resonate with your brand's identity.

  • Collaboration: Collaboration is made effortless with WPS Office. The real-time collaboration feature enables multiple users to work on the same document simultaneously.

  • Cloud Integration: Embrace the flexibility of accessing and storing your documents from cloud storage services within WPS Office.

  • Templates: Save valuable time and streamline document creation with WPS Office's diverse collection of templates.

Steps to Edit Word/Excel/PowerPoint in WPS:

  1. Open WPS Office: Launch the WPS Office application on your device.

  2. Choose Document Type: Select the type of document you want to create or edit—Word, Excel, or PowerPoint.

  3. Create New or Open Existing: Create a new document by selecting "New" or open an existing one by choosing "Open."

  4. Edit and Format: Utilize the formatting tools and options provided by WPS Office to edit and format your document according to your requirements. Customize fonts, colors, layouts, and more.

  5. Collaborate: If collaborating with others, click on the collaboration icon or share the document link to invite others to work on the document with you in real time.

  6. Save and Store: Save your work by clicking on the save icon. If you want to store the document in the cloud, select the cloud storage option and log in to your cloud account.

Experience the convenience and efficiency of working with WPS Office as you create, edit, and collaborate on your documents with ease. Let WPS Office be your go-to tool for transforming ideas into impactful documents.

FAQs:

1. How do I write numbers in words in a WPS spreadsheet?

To write numbers in words within a WPS Spreadsheet, follow these steps:

  • Step 1: Select the numerical cells that you want to convert to words.

  • Step 2: Under the "Home" tab on the ribbon, locate the "Number Format" drop-down box.

  • Step 3: The drop-down will display various format options. Choose "Number" or "General" format for cells with numbers. Cells with text formatting will appear as "Text" in the format box.

  • Step 4: For more advanced formatting, you can access the "Format Cells" dialog box by right-clicking on the selected cells, choosing "Format Cells," and then selecting the "Number" tab. From here, you can customize the format settings to your liking, including converting numbers to words.

2. How do I convert numbers to text in the WPS Spreadsheet?

To convert numbers to text in WPS Spreadsheet, follow these steps:

  • Step 1: Select the numerical cells you wish to convert to text.

  • Step 2: Right-click on the selected cells and choose "Format Cells."

  • Step 3: In the "Format Cells" dialog box, navigate to the "Number" tab.

  • Step 4: Choose the "Text" category on the left side.

  • Step 5: Click "OK" to apply the text formatting to the selected cells.

By providing these step-by-step instructions along with personal insights, I hope to make the process of writing numbers in words and converting numbers to text in WPS Spreadsheet more accessible and relatable for users.

Conclusion: Enhancing Your Data with WPS Office

In the world of spreadsheet management, precision and presentation are paramount. This comprehensive guide has unveiled the art of transforming numbers into words and converting numbers to text within your WPS Spreadsheet. By employing these techniques, you breathe life into your data, making it more relatable and insightful for your audience.

Experience the magic of WPS Office's user-centric features that are engineered to elevate your spreadsheets to new heights of professionalism and accessibility. Unlock the potential to not only present your data effectively but also to collaborate seamlessly and bring your creative visions to life.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.