Microsoft Teams, a leading communication and collaboration platform, has introduced a powerful feature called "Presenter Mode."
This game-changing feature has the potential to revolutionize how teams conduct presentations, enhance engagement, and improve overall efficiency.
But unfortunately, most people don't know how to use Teams Presenter mode to enhance their team's efficiency.
This article will help you to learn how to use team presenter mode and How does it enhance collaboration at the workplace?
Furthermore, we introduces you to another remarkable tool that complements Microsoft Teams in ways you might not have imagined: WPS Office.
What is Teams Presenter Mode?
Teams Presenter Mode is a feature designed to revolutionize how we present something and engage with our audience. With its immersive capabilities, Presenter Mode opens the door to various dynamic presentation styles, each tailored to meet specific communication needs.
So, instead of simply sharing screen or content only, you become a more engaging and core part of the meeting using several modes available in Teams.
Microsoft lets you add your video feeds while sharing content in team meetings. It offers the following three different video feed presenter modes.
Standout Mode
Reporter Mode
Side-by-Side Mode
Each mode transforms how you share information, collaborate, and connect with your audience.
Discover the power of choice and flexibility as we guide you through the ins and outs of Teams Presenter Mode's diverse set of features.
Now let's talk about how to use presenter mode in teams. To use any of its modes, follow the given instructions below.
1. While in a team meeting, you turn on the video camera and click the share content icon, as shown below.
2. When you tap the share content icon, a screen with four presentation modes will appear, as you can see here.
3. Select a mode and then choose your screen or a specific window you want to present.
4. A small preview window will show what your participants see as you present. It works with every mode.
If you accidentally close this preview window and want it back, you have to restart sharing using one of these modes.
Standout Mode:
Microsoft Teams has a cool feature called Standout Mode. This is useful when showing something on your screen while your camera is on.
Standout Mode makes a miniature version of your face without the background and puts it in the bottom-right corner of the screen where you're sharing stuff.
But remember, if there's anything significant in the bottom-right corner of what you're showing, your face might cover it. If that's a problem, try Side-by-side or Reporter modes instead.
Reporter Mode:
Reporter Mode is like putting yourself in the shoes of a news anchor on TV. It makes what you're sharing look like a live news show. Your content and video are shown on the screen with an extensive background image behind them.
It's a fun way to present things!
Side-by-Side Mode:
Side-by-side Mode splits the screen into two parts. On one side, you can show what you want to share, like a presentation or a video. On the other side, your video appears. There's an extensive background image behind everything to make it look nice. It's a fantastic way to share things!
What Teams Presenter Mode can do
Teams Presenter Mode offers several features that make presenting and sharing content in Microsoft Teams more engaging and dynamic. Here are five things that Teams Presenter Mode can do:
Dynamic Layouts: Presenter Mode provides different layout options to display your content and video feed. You can choose layouts like "Reporter," "Side-by-Side," "Standout," and "Gallery." Each layout presents your content and video in a unique way to suit the presentation style.
Shared Content Emphasis: Presenter Mode allows you to put the shared content, such as slides or documents, in the spotlight. It ensures that your content is easily visible to all participants, making it easier to follow during presentations.
Customized Background: Teams Presenter Mode enables you to set a screen-wide background image behind your content and video. This customization adds a professional and visually appealing touch to your presentation environment.
Real-time Interaction: Presenter Mode retains the interactive nature of Teams meetings. You can use features like chat and reactions to better engage with your audience, answer questions, and gather feedback while sharing your content.
Improved Engagement: By incorporating your video feed, Presenter Mode adds a human element to your presentation. This can help hold the audience's attention and maintain their interest throughout the session. You can move your videos with the content. This interactive feature lets you engage your participants and make things more understandable.
Overall, Teams Presenter Mode enhances the presentation experience in Microsoft Teams by providing versatile layouts, personal video integration, customization options, and interactive features that promote effective communication and collaboration.
Best Alternative to Microsoft Office — WPS Office
Microsoft has been the most popular office productivity softwares for decades. However, with the rise of significant storage needs and overwhelming demand for cost-effective options, free alternatives like WPS Office have gained the audience's attention.
WPS Office is a free one-stop shop for all your productivity software needs. It was established by the kings of office in 1989 and now has millions of happy users.
WPS Office is your solution for seamless real-time collaboration! This tool lets you work with others on PowerPoint presentations like never before. You can convert your pdf to Word, excel, picture, PPT, and txt files.
What's more interesting about WPS? You can share your presentation as a link. This feature makes it highly effective when you're working with a large number of people. This also improves your workflow and collaboration.
With WPS Office, collaboration becomes so easy. You can collaborate in real-time, share your PowerPoint as a link, track edit history and contributors, and leave comments, which comes at no cost.
Sharing Your PowerPoint as a Link
Step 1: Create or open the PowerPoint presentation you want to collaborate on using WPS Office.
Step 2: Look for the "Share" or "Collaborate" option within the software. This could be in the top menu bar or under a specific sharing icon.
Step 3: Choose the "Generate Link" option. You will get a unique link that you can share with your collaborators.
Step 4: After generating the link, copy it to your clipboard. You can control who can access, view and edit your presentation.
Step 5: Send the link to your collaborators via email, messaging apps, or any other communication platform you prefer.
For Real-time Collaboration
Step 1: Collaborators click on the link you shared. This opens the PowerPoint presentation in their web browser or WPS Office software.
Step 2: Collaborators may need to sign in or provide necessary access permissions, depending on your sharing settings.
Step 3: As collaborators open the presentation, they can start making edits, adding content, and changing the slides.
Step 4: All changes made by collaborators are instantly visible to everyone. This allows for simultaneous editing and keeps everyone on the same page.
You can track edit history, contributors, and comments as well. Encourage collaborators to leave comments on specific slides or content. This facilitates communication and discussion within the presentation.
The best part is that all these collaboration features are available for free! You can collaborate with your team without any additional charges. As you and your collaborators work, WPS Office automatically saves changes and syncs everything—no need to worry about manually saving or sending files back and forth.
Once the presentation is complete, you can save a final version and share it with a broader audience, all while retaining the edit history and comments for reference.
Teams Collaboration in WPS
Teams collaboration in the WPS office is magical. You can show the presenter's view during slide shows. Here are the simple steps to it.
Open the document in WPS Presentation.
Open the Slide Show tab and then click Show presenter view. Now click on OK.
You can present from the beginning of the current show using options From the Beginning and the Current Show.
FAQs
Q1:Can I present on Teams using my phone?
You can easily present on teams using Microsoft Teams Application on your Android mobile device. But browsers on Android are less compatible with presenting a Microsoft Teams meeting than their desktop versions.
Here are a few steps to present on teams using a mobile phone.
1. Select the More options icon.
2. Now choose the share option from the menu.
3. Select the Share Screen Option, then click the Start Now button to share or present on your mobile phone.
4. Select the Stop Presenting button if you want to stop presenting without leaving the meeting. Your screen will pause while you remain in the meeting.
Q2: Can the presenter in Teams see the participants?
The presenter in Teams can see the participants in the meeting. Follow these steps to see other participants in teams.
1. Click on the View as shown on screen.
2. Select "Gallery" and then "Large gallery" and "Together mode" under this option.
3. Now, tap on the Large gallery. Now, the screen will show up to 49 people participating in a Teams meeting.
Another method to see participants is by clicking on people icon. It will show you people in your meeting.
Q3: How can I Update the Microsoft Teams app?
You have to update Microsoft Teams to fix bugs and errors. Updating it will maintain its proper functionality and improve its efficiency. Here are a few steps to update teams.
1. Open the Microsoft Teams app or web.
2. Click the Settings and More (three-dotted) menu from the top-right.
3. Click the Check for updates option. Now you can update it if required.
4. Reopen the app after updating it to start working again.
Q4: Is Microsoft Teams providing unlimited time?
Microsoft Teams offers both free and paid plans. In the free version of Microsoft Teams, meetings can last up to 60 minutes. After the 60-minute mark, the conference will automatically end.
Consider a paid subscription or use other platforms if you need longer meeting durations.
Summary:
Microsoft Teams has been widely used around the globe for collaboration and communication for years. Its remarkable features, such as Teams presenter mode, enable users to connect, collaborate and share information with groups of people in real time.
Like all other softwares, Microsoft Teams has limitations but WPS Office is the best alternative to your collaboration needs.
WPS Office is the perfect solution to all your collaboration and productivity needs; this simple tool can bring miracles to the table.
