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How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide

August 21, 2023 984 views

After Covid-19, virtual meetings and webinars in the professional setup have become normal. Professionals are always looking for ways to improve the engagement of their presentations. But they face trouble while finding the right direction.

If you are wondering how to use the Zoom PowerPoint presenter view, this blog will help you to explore how you can leverage these features and deliver captivating virtual presentations to your audience.

Part 1 How to Use Zoom PowerPoint Presenter View

There are three defined methods that are used by professionals to share a PowerPoint presentation in a webinar. These methods will help you to make your presentation more engaging depending on how many monitors you have for it.

If you have two monitors, you can leverage one monitor to share the slides on one monitor and use the other one for the speaker notes.

In case you have a single monitor for the presentation, you can start your slide show in a window while you get access to other features.

Read on to find out how you can take advantage of the following three methods.

Dual Monitors with Slide Show and Presenter’s View

If you have multiple monitors and want to present PowerPoint on one monitor while presenting the notes on the other monitor, the following tips will be a big help.

Learn more about using a Zoom PowerPoint presenter view for dual monitors.

Step 1. Open the presentation on your desktop that you want to present virtually.

Step 2. Go to Zoom and start the Zoom meeting with your team.

Step 3. Click on the Share Screen in the meeting control

Step 4. Now select the primary monitor for sharing. If you are not identifying which monitor is your primary one, you can select the one in which PowerPoint is opened.

Step 5. In your secondary monitor, you will find the Zoom PowerPoint presenter view in the settings. You can use this to see the slide’s notes on one monitor and control the presentation accordingly.

Single-Monitor Setup with Slide Show View in Window

If you have a single monitor and you want to share a PowerPoint presentation in a slideshow view by using Zoom powerpoint presenter view, but you want it in a window rather than in a full screen, the following steps will help you with this.

This is practical to follow as it will allow you to take advantage of other meeting features, such as viewing the chats in meeting participants while you are in a virtual meeting.

Step 1. Open the PowerPoint presentation file that you want to present online.

Step 2. Now click on the slideshow tab and then select the setup slideshow.

Step 3. Move to the show type and select Browsed by an individual (window). Select and click OK on it.

Step 4. Now join the Zoom and start your meeting.

Step 5. Share your screen and select the PowerPoint window for sharing.

Single Monitor Setup with Slide Show in Full Screen

Learn how you can present your slide show in full screen when you have a single monitor.

Step 1. Open the PowerPoint presentation you want to present and start or join a Zoom meeting.

Step 2. Click on Share Screen in the meeting controls. Select your monitor, then click Share. 

Step 3. Switch back to PowerPoint presentation and click on the Slide Show tab.

Step 4.  Begin the presentation by selecting the Play from Start or Play from Current Slide options. 

The green border indicates the monitor you are currently sharing.

Part 2 Tips for an Engaging Presentation

Are you planning to prepare an effective and engaging presentation from home? If yes, then the following tip will help you to make it top-notch. With proper preparation, you can deliver your presentation online like a pro.

Let’s dive into the professional tips:

  • Simplify your slides

Every web conference platform offers its own unique features for displaying the slides. Not all slide designs and formats are supported by each web conference platform. So, to avoid any technical problems with your slides, it is effective to design your slides simple and easy to read.

Ensure that the slides are visually attractive and text is easy to read. Highlight the information that is the main topic for you. The simpler you keep the slides, the easier it will be for you to organize the information and slides while presenting it to the audience.

  • Eliminate distractions

When presenting information from home, you need to ensure that there is no distraction for the audience behind and beside you. You can eliminate any visual clutter behind you that can be plants, boxes, piles, books, or anything else.

Make your background plan so it looks professional and provides no distractions to your audience. If it is not possible for you to update your background, you can add a solid virtual background from the settings.

  • Dress the part

No matter how easy and comfortable you are in your PJs or hoodie, when you are giving a presentation from home, you need to dress up for it.

For an effective and professional presentation, get your professional workplace attire. Choose a solid color and a simple shirt.

The more you dress for the presentation, the more confident you will become.

  • Present in a quiet room

It’s never easy to give presentations when working from home, especially when you have a partner and kids. To cope with this challenge, you invest in a good headset with a built-in microphone that cancels the outside noise.

You can also locate yourself in a quiet room where you find noise resistance. When presenting online, the other thing you should follow is turning off your mobile and computer notifications.

  • Keep audience engaged

It can be challenging to keep the audience engaged when you are giving a long online presentation. Now, with the innovation of technology, you can judge your listeners’ attention level through tracking features.

An effective presentation is all about the preparation. Use proper colors and AV aids (audio-visuals) to ensure your audience pays attention to what you are presenting. Make sure you have tested your technology and have backups. If you are presenting your face, ensure you make eye contact to deliver your facts and information with confidence.

Following these tips will help in removing all the flaws from your presentation.

Part 3 PowerPoint Presenter View in WPS Office

WPS Office is known as a business suite that allows professionals and personnel to create documents, make presentations, and assemble data on a spreadsheet. It meets the personal and professional needs of any person.

WPS Office was developed by a Zhuhai-based Chinese software developer named Kingsoft. It is designed for Microsoft Windows. MacOS, Linux, iOS, Android, and HarmonyOS. There are more than 1.2 billion installations of this business suite around the world.

There are free and paid versions of this business suite with all the features that you will need.

Pros:

  • Free templates and effective collaboration

  • Easy to access

  • Professional documentation

  • Professional design

  • Free version with numerous features

Cons:

  • Auto selection of the documents

  • Gets slower

  • Subscription fee for advanced features

  • Unnecessary correction of grammar

Trustpilot

stars

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User

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Algirdas Jasaitis
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Now, let’s learn how to show the presenter view during the slide show on Zoom using the best alternative WPS Office to Microsoft PowerPoint.

Step 1. Open the document you want to present in the WPS.

Step 2. Go to the slide show tab and click to show presenter view. After finding out the option, click OK.

Step 3. You can see the preview of the next slide in the upper right corner.

FAQs

Q1: How to Change your Virtual Background image

Here is how you can change the virtual background image on Zoom.

Step 1. Go to Zoom and Sign in to the web portal to edit the account settings.

Step 2. Go to the menu and click on the Account Management option. After that, go to Account Settings.

Step 3. Now, move to the meeting tab. Here, you will find virtual background options under the meeting advance section to confirm that the settings are enabled for the change.

Step 4. Now, you can select one of any background and use it for your meetings. 

Q2: How to enhance your video in Zoom?

Zoom has numerous built-in features that allow users to enhance the quality of video and pictures for virtual conferences. It also allows for the improvement of the quality of pictures and video for the virtual presentation on Zoom.

On Zoom, the account owners have the authority to upload custom filters for their users to enhance the quality and visibility of videos and pictures.It allows the users to get the quality view on Zoom PowerPoint presenter view for dual screen.

Q3: How to Manage Virtual Background for Admins?

For all the users, admins can take the authority and upload their own virtual backgrounds. They can choose a custom background and upload to improve the background.

They can assign specific virtual backgrounds for specific user groups while using the Zoom. The admins not only have the control to upload the virtual backgrounds, but they also can restrict the users to use it for several purposes.

Q4: How to Enable Virtual Background in Zoom for Group?

Step 1. To enable the virtual background, go to the account settings or group settings on your Zoom account.

Step 2. Click on virtual backgrounds to manage and choose the background. 

Step 3. You can wait for the upload before closing the window. The moment it will be uploaded successfully, you will see a small banner that will appear on the top of the page on your screen.

Effective zoom PowerPoint presenter view with WPS

With the understanding of the Zoom PowerPoint presenter view, you can view your presentation and speaker notes while your audience will see a notes-free presentation on another monitor. You can use WPS for effective presentation creation and can share it with your team more effectively.

WPS is one of the effective and smart business suites that allows its 1.2 billion active users to gain access to smart features for free and meet their personal and professional needs.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.