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How to Add Presenter Notes to Keynote Presentations Easily?

November 6, 2023 615 views

Keynote is a fantastic presentation software available for Mac users. You can also add presenter notes with each slide. These notes assist you in delivering your presentation in more detail and effectively engaging the audience.

WPS Office for Mac



Sometimes, users need help adding notes while preparing their presentations. How do I add detailed presenter notes in Keynote? This guide will help you learn how to add presenter notes to Keynote presentations.

How to Use Presenter Notes in Keynote Presentations?

Making a presentation in Keynote is easy. You can design and create impressive presentations in Keynote. However, you can add bulleted points in the slides and can not add details in the slides. Presenter notes help you to add details with each slide. These notes allow the Presenter to deliver the presentation more effectively. You can add presenter notes to Keynote Presentations using the following steps.

Step 1: Open your presentation in Keynote or create a new presentation.

Step 2: Click the View option from the toolbar menu.

View option in Keynote



Step 3: You can also select the View option from Main Menu at the top.

View option in Keynote



Step 4: Select Show Presenter Notes in the view menu.

Select Show Presenter Notes



Step 5: Add your notes in the designated area.

Show Presenter Notes



Step 6: If you want to apply text formatting, you can use the Format Sidebar. If you do not see this option, click the icon highlighted in the picture below.

Format option



Step 7:  If you want to hide the presenter notes, click the View option and click the Hide Presenter Notes option.

How to Present  Keynote with Presenter Notes while doing your Presentation?

If you have two monitors, you can also show or hide presenter notes while presenting your presentation. Only you can see the presenter's notes on your screen. Your audience will not see these notes. Follow these steps to show or hide presenter notes while doing your presentation.

Step 1: Open your presentation with Keynote.

Step 2: Click the Play button from the toolbar menu.

Click the Play button



Step 3: Click the icon highlighted in the following picture.

Click the highlighted icon



Step 4: Select Presenter Notes.

Select Presenter Notes



Step 5: You can navigate through your presentation by pressing the right or left arrow or the spacebar on your keyboard.

Best Alternative to Keynote - WPS Office

WPS Office on Mac



You can only use Keynote on Mac and iOS devices. You may face compatibility issues if you want to open Keynote presentations on Windows, Linux, and Android devices. WPS Office is the best alternative to Keynote. You can create and design Keynote presentations using WPS Office. WPS Office is available for Windows, Mac, Linux, Android, and iOS devices.

Overview of WPS Office

WPS Office is a modernized and powerful office solution. It is available for free use. It is a rich-featured office productivity solution that includes all the features and options of Microsoft Office, Keynote, etc. WPS Office is an all-in-one office suite. It contains the following applications to fulfill user needs.

  • Writer

  • Presentation

  • Spreadsheet

  • PDF

  • AirPage

  • WPS Cloud

WPS Office is becoming popular nowadays due to its different unique features. It is widely used by millions of people worldwide.

Advantages of WPS Office Over Keynote

WPS Presentation software is better than Keynote in many aspects. Following are some of the advantages of WPS Office.

Pro & Beautiful Templates

WPS Office includes different professional and beautiful templates. These templates help you to create professional-looking presentations conveniently. You can easily design and style your presentations using these templates.

Pro & Beautiful Templates



Multi-Platform Compatibility

WPS Office is compatible with multiple platforms. You can use WPS Office on Windows, Mac, iOS, Android, and Linux users. In contrast, Keynote is only available for Mac users. You can not use Keynote on other platforms.

Free Download on Multiple Platforms



WPS 365 - Free Web Version

WPS Office is also available as a web version, called WPS 365. There is no need to download and install WPS Office your device. You can simply open any browser, e.g., Google Chrome or Microsoft Edge, and type in the WPS 365 URL. WPS 365 offers Docs, Sheets, Slides, AirPage, and Forms in the web version. All your data will be automatically synced with WPS Cloud. You can also collaborate with friends using the Teams option in WPS 365.

WPS 365



Easy To Use For Everyone

WPS Office has a user-friendly and intuitive interface. All options and features are easily accessible to everyone. New users can easily use WPS Office. However, Naive users may feel hesitation while using Keynote because Keynote is not a well-known and widely used software.

Fully Compatible with the New macOS Features

The Mac version of WPS Office is fully compatible with all the new macOS features. It supports Widgets, Sidecar, and Split Screen View. These new features enhance user experience and productivity.

Fully Compatible with the New macOS Features



Compatibility with all types of macOS systems

WPS Office is compatible with all versions of Mac operating systems. You can use WPS Office on macOS v13 Ventura, v12 Monterey, v11 Big Sur, etc.

Compatibility with all types of macOS systems



Files Management Across Devices

With WPS Office, you can easily manage your files across multiple devices. All the documents are automatically synchronized with WPS Cloud. You can also integrate a cloud storage platform of your choice. You can access all your files on Mac, iPad, iMac, or iPhone.

Files Management Across Devices



A Free Alternative to Apple's Pages

Pages is a powerful Word processor for Mac devices. WPS Office is a free alternative to Apple Pages. You can easily create stunning documents using WPS Office Writer. WPS Writer includes all the features and functions of Pages.

A Free Alternative to Apple's Pages



How to Add Presenter Notes in WPS Office?

You can add presenter notes to your presentation using WPS Office. To add presenter notes to your presentation, click the Click to add notes option under any slide and start writing your notes.

Add notes in WPS Office



How To Download WPS Office on Mac?

WPS Office is free to use on Mac and iOS devices. You can easily download WPS Office on your Mac devices by visiting the official website of WPS Office. Click the Free Download button to get your free version of the powerful  WPS Office suite.

Download WPS on Mac



Frequently Asked Questions (FAQs)

1. Can I use presenter notes for impromptu speeches?

No, it is not feasible to use presenter notes in impromptu speeches. Presenter notes are written in the planned presentation, where you have already prepared and added the notes. Impromptu speeches are delivered without prior preparation and planning. Adding presenter notes to these speeches is not recommended.

2. How can I avoid sounding robotic when using scripted notes?

Using these steps, you can read the scripted notes in a natural tone.

  • Use short sentences and avoid complex words

  • Smile while speaking

  • Use a good quality microphone

  • Use hand gestures while speaking to engage the audience

  • Make a pause where necessary

3. How to see/hide presenter notes in Keynote?

You can show or hide the presenter notes in Keynote in simple steps. To show the presenter notes in your Keynote presentation, select the View option and select Show Presenter Notes. Again, go to the View option to hide the presenter notes and choose Hide Presenter Notes.

Keynote Presenter Notes On Mac/iPad - Final Thoughts

Presenter notes add details to your presentation, which help you to give your presentation more confidently. As discussed above, you can easily add presenter notes in your Keynote presentation using simple steps.

You can also use WPS Office to create impressive and stunning presentations. WPS Office also helps you to add presenter notes with each slide. You can download WPS Office for Mac from its official website for free.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.