Copilot Access Problems

How to Disable Copilot in Word but Keep It Enabled in PowerPoint

Maira Mehtab Sep 28, 2026 869 views

Question details

An organization needs to restrict Microsoft Copilot access specifically in Microsoft Word and other Office applications, while ensuring it remains available for employees to use in Microsoft PowerPoint.

Product: Microsoft Word, Microsoft PowerPoint, Microsoft Intune
Device & OS: not provided
Scenario: Deploying organizational AI access policies to grant or restrict Copilot capabilities on a per-application basis.
Observed behavior: Currently, Microsoft Copilot may be enabled or disabled globally across the entire Office suite, making it difficult to isolate the feature solely for PowerPoint usage.

Before you start

Ensure you have Microsoft 365 administrator privileges and access to the Microsoft Intune admin center, as modifying app-specific AI features requires advanced organizational policy management.

Solution 1Recommended

Use Microsoft Intune to Configure App-Specific Copilot Policies

Deploy Microsoft Intune device configuration profiles to selectively restrict Copilot functionalities in Word without impacting PowerPoint.

Because Microsoft Copilot is generally integrated as a suite-wide feature in Microsoft 365, toggling it off for just one application requires granular policy deployment rather than a simple settings toggle. Administrators must use Microsoft Intune to apply Administrative Templates that target Word specifically.

Access the Intune Admin Center

Create a Configuration Profile

Navigate to Devices > Configuration profiles and select 'Create profile'. Choose the appropriate platform (e.g., Windows 10 and later) and select 'Settings catalog' or 'Administrative Templates'.

Locate Application Policies

Search for policy settings related to Microsoft Word and Microsoft Copilot. You will need to locate the specific user or device configuration that restricts AI features within Word's executable parameters.

Apply and Assign the Policy

Set the Word-specific Copilot policy to 'Disabled' while ensuring the global or PowerPoint-specific policies remain unconfigured or enabled. Assign this profile to the required user groups.

Force a Policy Sync

Have users sync their devices via the Company Portal or wait for the automatic background sync to apply the new restrictions to their local Office apps.

Consult Microsoft Q&A for Exact OMA-URIs: App-specific policies for Copilot frequently evolve. If you cannot find a direct UI toggle in the Settings Catalog, it is highly recommended to post your scenario on Microsoft Q&A with the 'Microsoft Intune' tag to get the latest custom OMA-URI strings or ADMX templates from Intune experts.

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Frequently Asked Questions

Can I disable Microsoft Copilot for just one specific user instead of the whole organization?

Yes, you can manage Copilot access for individuals by modifying user licenses in the Microsoft 365 admin center, or by assigning Microsoft Intune policies specifically to user groups containing that individual.

Will turning off Copilot in Word automatically remove the Copilot button from the ribbon?

Yes, when an administrative policy successfully disables Copilot for a specific application, the user interface will update to hide the Copilot button and associated AI features from the ribbon in that app.

Why is Copilot still showing up in Word after I applied an Intune policy?

Intune policies may take several hours to propagate across all devices. Users may need to restart their Office applications, reboot their computers, or manually force a device sync through the Windows Company Portal for the new policy to take effect.

Microsoft Copilot Issues