Printing Problems

How to Address and Print Multiple Individual Envelopes in Word

Ayan Masood Oct 12, 2026 872 views

Question details

The user needs to create and print multiple separately addressed envelopes with correct formatting and printer settings.

How to Address and Print Multiple Individual Envelopes in Word

Product: Microsoft Word
Device & OS: not provided
Scenario: Creating and printing a batch of separately addressed envelopes for different recipients.
Observed behavior: Successfully printing multiple distinct envelopes with properly aligned text, exact sizing, and appropriate feed settings.

Before you start

Before printing directly onto your actual envelopes, verify your printer's envelope loading orientation and print a test run on standard plain paper to ensure proper alignment and avoid wasting supplies.

Solution 1Recommended

Create and Add Individual Envelopes to a Word Document

Best for generating a small number of envelopes individually without setting up a full data spreadsheet.

This method involves using Word's built-in Envelope tool to manually input addresses and append each formatted envelope as a separate page in a single document. It is ideal for printing small batches, like ten envelopes.

Open the Envelopes Tool

Launch Microsoft Word, create a blank document, click on the 'Mailings' tab in the top ribbon, and select 'Envelopes' located in the Create group.

Enter the Address

In the Envelopes and Labels dialog box, type the recipient's information into the 'Delivery address' field. You can also add your return address if required.

Configure Envelope Options

Click the 'Options' button to choose the correct envelope size (such as Size 10). From here, you can also modify the delivery address font and view the correct feed orientation for your specific printer.

Add to Document

Instead of clicking Print, click 'Add to Document'. This action will insert the formatted envelope as the first page of your current Word document.

Repeat for Additional Recipients

Repeat the process for the remaining addresses by reopening the Envelopes dialog, typing the next address, and adding it to the document. Once all are added, load the envelopes into your printer's feed tray and click File > Print.

Create and Add Individual Envelopes to a Word Document

Pro Tip: Always check the feed icon in the 'Envelope Options' tab. It indicates whether envelopes should be loaded face-up, face-down, and in which direction the flap should be positioned.

Solution 2

Use Mail Merge to Print Multiple Envelopes

A highly efficient method when you have a long list of addresses saved in a spreadsheet.

Efficient Mail Merge and Envelope Printing

Easily Address and Print Envelopes with WPS Writer

WPS Office offers a robust and intuitive Envelopes and Mail Merge feature, making it incredibly simple to format, address, and batch-print envelopes. It serves as a comprehensive tool designed to streamline bulk mailing tasks.

1. Open WPS Writer: Launch WPS Writer and navigate to the 'Mailings' or 'References' tab located on the top navigation ribbon.
2. Access the Envelopes Tool: Click on 'Envelopes' to bring up the envelope creation dialogue box where you can specify your mailing details.
3. Input Addresses: Manually type your Delivery and Return addresses. For bulk printing, you can alternatively use the 'Mail Merge' feature to connect an existing Excel address list.
4. Configure and Print: Click 'Options' to configure your envelope dimensions to match your physical stationery, verify your printer feed alignment, and click 'Print' directly from the interface.

Seamlessly compatible with Microsoft Word (.docx) formats and Excel lists.Intuitive Envelopes wizard for quick, individual, or bulk envelope printing.Completely free to download and use for your daily office documentation tasks.Lightweight design that loads quickly and operates smoothly on any PC.

microsoft office alternative - wps office

Frequently Asked Questions

Why is my printer printing the address on the wrong side of the envelope?

This usually happens when the physical envelopes are loaded into the printer tray incorrectly. You must check the feed method icon in Word's Envelope Options window. It will visually demonstrate whether to place the envelopes face up or face down, and whether they should be aligned to the center, left, or right of the tray.

Can I save a specific envelope format as a template for future use?

Yes. After setting up your preferred envelope size, custom fonts, and return address in the Envelopes dialog, click 'Add to Document'. You can then save this new document as a Word Template (.dotx). The next time you need an envelope, simply open this template instead of starting from scratch.

How do I change the default font for the delivery and return addresses?

In the Envelopes and Labels dialog box, click on the 'Options' button, then select the 'Envelope Options' tab. Under both the Delivery Address and Return Address sections, you will find a 'Font' button. Click it to customize your preferred typeface, style, and size.

Document & File Issues