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How to Print an Envelope in Microsoft 365 Word for the Web
Question details
The user needs to create and print an envelope using Microsoft 365 Word online.
- Product
- Microsoft 365 Word for the Web
- Device & OS
- not provided
- Scenario
- Attempting to access envelope creation and printing tools directly from a web browser in Word online.
- Observed behavior
- Word for the web lacks the built-in envelope-printing features and options found in the desktop version of Microsoft Word.
Ensure your printer is properly connected and that you have loaded the correct envelope size into your printer's manual feed or paper tray before you begin.
Open the Document in Microsoft Word Desktop App
Since Word for the Web lacks the envelope feature, you must transition your document to the desktop application to access mailing tools.
Microsoft limits advanced mailing features, including envelope and label printing, to its fully installed desktop applications. Web users must launch the desktop version to print envelopes.
While viewing your document in Word for the Web, click the 'Editing' or 'Viewing' button on the top ribbon, then select 'Open in Desktop App' from the dropdown menu.
Once Microsoft Word opens on your computer, click on the 'Mailings' tab located in the top menu ribbon.
Click on 'Envelopes' in the Create group. In the dialog box that appears, enter your Delivery address and Return address.
Verify your envelope feeding options by clicking 'Options', ensure your physical envelope is loaded in the printer, and click 'Print'.
Print Envelopes Easily for Free with WPS Office
If your Microsoft 365 plan only includes the web version and you cannot print envelopes, WPS Office offers a completely free, lightweight desktop alternative. You get full access to professional mailing tools, including envelope setup and printing, without paying for a premium subscription.
- 1. Open WPS Writer: Launch WPS Writer on your desktop and open your existing document or create a new one.
- 2. Access the Envelopes Tool: Navigate to the 'References' or 'Mailings' tab and click on the 'Envelopes' button.
- 3. Enter Details and Print: Type in your delivery and return addresses, confirm the envelope size in options, and click 'Print' to send it to your printer.
Frequently Asked Questions
Why don't I see the Mailings tab in Word for the Web?
Word for the Web is a streamlined version of Microsoft Word designed for quick edits and collaboration in a browser. It intentionally excludes advanced formatting and mailing features like Envelopes, Labels, and Mail Merge.
Can I manually set up an envelope in Word for the Web?
Yes, as a workaround, you can manually change the page size to match your envelope dimensions under Layout > Size > Custom Page Size. However, you will need to manually adjust the margins and insert text boxes to position the delivery and return addresses correctly.
What if I don't have the desktop version of Microsoft Word installed on my work computer?
If desktop Word is unavailable, you should ask your IT administrator if they can provide desktop access. Alternatively, you can log into your Microsoft account on another computer that has Word installed, or use a free desktop alternative like WPS Office to handle your envelope printing.
