Printing Problems

How to Print Multiple Envelopes with the Same Address in Word

John Wilson Oct 21, 2026 868 views

Question details

The user wants to print multiple copies of an envelope that features identical delivery and return addresses without having to retype the information each time.

How to Print Multiple Envelopes with the Same Address in Word

Product: Microsoft Word
Device & OS: not provided
Scenario: Preparing a bulk mailing where the same recipient address is used multiple times, or creating a standardized envelope template for future use.
Observed behavior: Create an envelope document containing the designated addresses and print the required number of copies via the print settings.

Before you start

Ensure your printer is loaded with the correct size of envelopes and that the printer tray guides are adjusted to feed them straight to avoid paper jams.

Solution 1Recommended

Create an Envelope Document and Print Multiple Copies

Use the Mailings tab to set up your envelope addresses, add them to a standard document, and then print as many copies as needed.

By adding the envelope setup to a standard Word document, you can bypass the default single-print limitation of the Envelopes tool. This also allows you to save the setup for recurring mailing needs.

Open the Envelopes Tool

In Microsoft Word, navigate to the 'Mailings' tab on the top ribbon and click on 'Envelopes'.

Enter the Addresses

Type the recipient's address into the 'Delivery address' box and your own address into the 'Return address' box.

Add to Document

Instead of clicking Print immediately, click the 'Add to Document' button. This inserts the envelope layout as page one of your current document.

Print Multiple Copies

Go to 'File' > 'Print' (or press Ctrl + P). In the Print menu, type the required number of envelopes in the 'Copies' box, ensure your printer is ready, and click 'Print'.

Save as a Template: If you plan to use this exact envelope setup frequently, save the document as a Word Template (.dotx) so you can quickly open and print it later without retyping the addresses.

Efficient Document Processing

Easily Create and Print Envelopes with WPS Writer

WPS Office offers a fully compatible, free alternative to Microsoft Word. You can quickly set up envelopes, manage bulk mailings, and print multiple copies seamlessly.

1. Open WPS Writer: Launch WPS Office, open WPS Writer, and create a new blank document.
2. Access the Envelopes Tool: Go to the 'References' or 'Mailings' tab on the top ribbon and select 'Envelopes'.
3. Input Addresses: Type your Delivery and Return addresses into the provided fields in the dialog box.
4. Add to Document and Print: Click 'Add to Document', then go to 'Menu' > 'Print' to set your desired copy quantity and print your envelopes.

Fully compatible with Microsoft Word document formats (.docx, .doc).Dedicated Mailings tab for straightforward envelope and label creation.Lightweight software that runs smoothly on Windows, Mac, and Linux.Free to use with a familiar, user-friendly interface that requires no learning curve.

microsoft office alternative - wps office

Frequently Asked Questions

How do I change the envelope size before printing in Word?

In the Envelopes dialog box, click on 'Options' before adding the setup to your document. Under the 'Envelope Options' tab, select your required envelope size (such as Size 10) from the drop-down menu.

Why is my printer printing the envelope upside down or in the wrong position?

Printer feed methods vary by manufacturer. Click 'Options' in the Envelopes dialog box, then switch to the 'Printing Options' tab to verify that the feed method (face up/down, orientation) matches how your specific printer handles envelopes.

Can I remove or hide the return address from the envelope?

Yes. In the Envelopes dialog box under the Mailings tab, simply check the 'Omit' box located directly above the Return address section to prevent it from printing on your envelope.

Document & File Issues