SharePoint Document Issues

How to Create a Corporate Shared Drive with SharePoint and OneDrive

Maira Mehtab Sep 22, 2026 869 views

Question details

The user wants to establish a corporate shared drive using SharePoint rather than a personal OneDrive, sync the library to File Explorer under the company name, and update employee profile details.

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Setting up centralized corporate file storage, syncing document libraries to local devices, and managing organization and user profile identities.
Observed behavior: To successfully deploy a secure, centralized shared drive where synchronized files appear under the organization's name in File Explorer, and administrators can accurately manage user details in Microsoft Entra.

Before you start

Ensure you have global administrator or SharePoint administrator privileges in your Microsoft 365 tenant to create sites, manage organization settings, and edit user profiles.

Solution 1Recommended

Create and Sync a SharePoint Document Library

Set up a SharePoint team site for centralized file storage and sync it with File Explorer so users can easily access corporate files.

SharePoint is recommended over a shared personal OneDrive for corporate files because it ensures data ownership remains with the organization, preventing data loss when an employee leaves.

Create a SharePoint Team Site

Assign Permissions

Grant the appropriate employee groups or specific users access permissions to the newly created team site and document library.

Initiate Sync

Open the document library in your web browser and click the 'Sync' button located in the top menu toolbar.

Complete OneDrive Setup

Allow Microsoft OneDrive to launch when prompted by your browser, and follow the on-screen setup wizard instructions to complete the synchronization.

Access via File Explorer

Open File Explorer. The synced document library will now appear securely under your organization’s name in the left navigation pane.

Solution 2

Edit Employee Profile Information in Microsoft Entra

Update user profiles to ensure correct administrative details, contact information, and personal identifiers are displayed.

Solution 3

Update Organization Information

Correct the organization name if synchronized folders are displaying a personal name or incorrect company name in File Explorer.

Free Microsoft Office alternative

Edit Your Corporate Documents with WPS Office

While SharePoint and OneDrive manage your corporate file storage, WPS Office provides a lightweight, highly compatible, and free alternative to Microsoft Office for opening, creating, and editing your corporate files directly from your synced folders.

1. Install WPS Office: Download and install the free version of WPS Office on your device.
2. Access Synced Files: Open WPS Office, click 'Open', and navigate to your synced SharePoint or OneDrive folder in File Explorer.
3. Edit and Collaborate: Select your corporate document to easily edit, save, and automatically sync your changes back to the shared drive.

Fully compatible with Microsoft Office formats including .docx, .xlsx, and .pptx.Lightweight design ensures fast startup and smooth document editing.Seamlessly open, edit, and save files directly from your synced SharePoint folders.Familiar, tabbed user interface makes the transition easy with a zero learning curve.

microsoft office alternative - wps office

Frequently Asked Questions

Why is SharePoint better than a shared personal OneDrive for corporate files?

SharePoint is designed specifically for organizations, meaning files are owned by the company rather than an individual. This prevents data loss when an employee leaves, allows for advanced permission management, and centralizes team collaboration.

Why does my synced SharePoint folder show a personal name instead of the company name?

This typically occurs if the organization's name is incorrectly configured in the Microsoft 365 admin center or if you accidentally synced a personal OneDrive folder instead of a SharePoint document library. You can correct this in Settings > Org settings > Organization profile.

How do I get additional support for Microsoft 365 configuration issues?

If you encounter persistent issues configuring your SharePoint sites or OneDrive sync, you can open a support ticket directly through the Microsoft 365 admin center by navigating to the 'Support' section in the left-hand menu.

Document & File Issues