SharePoint Document Issues

How to Create an Anonymous Suggestion Box in SharePoint or Teams

Maira Mehtab Sep 22, 2026 869 views

Question details

The user needs to set up a system to securely collect anonymous suggestions and feedback from team members.

Product: SharePoint, Microsoft Teams, Microsoft Forms
Device & OS: not provided
Scenario: Setting up a digital suggestion box on a company SharePoint site or within a Microsoft Teams channel.
Observed behavior: Deploying a form where users can submit their ideas or feedback without their names or email addresses being collected or displayed.

Before you start

Ensure you have permission to create forms in Microsoft Forms and edit privileges for the SharePoint page or Teams channel where you intend to embed the suggestion box.

Solution 1Recommended

Use Microsoft Forms to Create and Embed an Anonymous Suggestion Box

By configuring a Microsoft Form to collect responses without recording names and embedding it into SharePoint or Teams, you can create a seamless and fully anonymous feedback channel.

Microsoft Forms provides native integration with both SharePoint and Teams. By adjusting the default sharing and response settings, you can guarantee absolute anonymity for your respondents while keeping the form easily accessible.

Create the suggestion form

Log in to Microsoft Forms, click 'New Form', and title it 'Suggestion Box'. Add text fields for the feedback or suggestions you want to collect.

Configure anonymity settings

Click the 'More form settings' icon (three dots) in the top right corner and select 'Settings'. Under the 'Who can fill out this form' section, select 'Anyone can respond'. If you must restrict it to your organization, choose 'Only people in my organization can respond' but ensure the 'Record name' checkbox is strictly unchecked.

Generate the sharing link

Click the 'Collect responses' button at the top right of the screen and copy the provided URL for the form.

Embed the form into SharePoint

Navigate to your SharePoint site and click 'Edit' on the desired page. Add a new web part by clicking the '+' icon, select either the 'Microsoft Forms' or 'Embed' web part, and paste the form link. Click 'Republish' at the top right to make the suggestion box live.

Add the form to Microsoft Teams (Optional)

Open Microsoft Teams, navigate to your channel, and click the '+' icon at the top to add a new tab. Search for and select 'Forms', choose 'Add an existing form', select your suggestion box, and click 'Save'.

Verification Tip: Before announcing the suggestion box, open the form link in a private/incognito browsing window to verify that it does not prompt you for a login or display your email address.

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Frequently Asked Questions

Can I track who submitted an anonymous suggestion if needed later?

No. If a Microsoft Form is set to 'Anyone can respond' or if the 'Record name' setting is disabled, the responses are completely anonymous. Microsoft does not store the IP address or Microsoft account details of the submitter in a way the form creator can access.

Do users need a Microsoft account to submit an anonymous suggestion?

If you configure the form sharing setting to 'Anyone can respond', respondents do not need a Microsoft account or a login to submit their feedback. They can access the form directly via the link.

Where are the suggestion box responses stored?

Responses are stored within Microsoft Forms. As the form creator, you can view the results directly in the Forms dashboard by clicking the 'Responses' tab, or you can export all submissions to an Excel spreadsheet for further review.

How can I receive a notification when a new anonymous suggestion is submitted?

In the Microsoft Forms 'Settings' menu, scroll down to the 'Notification' section and check the box for 'Get email notification of each response'. You will receive an email alert whenever someone drops a new idea into the suggestion box.

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