File Sharing Problems

How to Email a Document Saved in Cloud Storage

Kushani Nimanthika Oct 19, 2026 868 views

Question details

The user is looking for the correct workflow to email a document that is currently saved in a cloud storage service.

How to Email a Document Saved in Cloud Storage

Product: Cloud Storage
Device & OS: not provided
Scenario: Attempting to share a cloud-saved document with others via an email client.
Observed behavior: The user is unsure of the standard process to attach or link a cloud document in an email and needs guidance to avoid sharing errors.

Before you start

Ensure you have a stable internet connection to access your cloud storage and that your device's default email client is properly set up and logged in.

Solution 1Recommended

Share the Document as a Cloud Link

Generating a cloud link is the most efficient way to email documents, especially for large files that exceed standard email attachment limits.

By sharing a link instead of the actual file, you avoid attachment size limits and ensure the recipient always views the most up-to-date version of your document.

Locate the file in cloud storage

Open your cloud storage app or document editor and navigate to the folder where your document is saved.

Access the share menu

Tap or right-click the file and select the 'Share' icon from the context menu.

Create a sharing link

Choose the 'Create Link' or 'Share via Link' option. You may also be prompted to set access permissions (e.g., 'Anyone with the link can view').

Send via email

Select your email app from the sharing menu. A new draft will automatically open with the link pasted into the message body. Enter the recipient's email address and tap Send.

Permission Check: Always verify that your link permissions are set to allow the recipient to view or edit the document before sending.

Solution 2

Download and Send as an Attachment

Use this method if the recipient prefers receiving a physical copy of the file rather than a web link.

Efficient Cloud Document Management

Share Cloud Documents Seamlessly with WPS Office

WPS Office provides integrated cloud storage, allowing you to seamlessly save, edit, and share documents directly via email links or attachments without switching between multiple apps.

1. Open WPS Office: Launch the WPS Office application and navigate to the 'Cloud' tab on the left sidebar to view your saved documents.
2. Select the document: Hover over or tap the three-dot menu next to the document you wish to email.
3. Click Share: Select the 'Share' option from the drop-down menu to open the sharing settings window.
4. Choose Email: Select the 'Email' icon from the available sharing channels.
5. Send your file: Choose whether to send the document as a cloud link or a local attachment. Your default email client will launch automatically with the file prepared.

Built-in 1GB free cloud storage for easy file managementShare documents instantly as direct email attachments or secure linksFully compatible with Microsoft Office formats (DOCX, XLSX, PPTX)Cross-platform support ensures you can share from PC, Mac, or mobile

microsoft office alternative - wps office

Frequently Asked Questions

What should I do if the file size is too large for an email attachment?

If your document exceeds your email provider's attachment limit (usually around 20MB to 25MB), you should generate a cloud sharing link instead. Paste this link into the email body so the recipient can download or view it directly from the cloud server.

Do recipients need a specific app to open my cloud link?

No. If you set the link permission to 'Anyone with the link can view', the recipient can simply click the link and read the document in their standard web browser without needing to install any specific application.

How can I fix an error when trying to email a document from the cloud?

First, verify that your internet connection is active. Next, ensure your default email application is properly logged in. If the error persists, try downloading the file from the cloud to your local storage first, then manually attach it to a new email message.

Document & File Issues