'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How to Secure or Delete Shared Files in Adobe Document Cloud
Question details
The user needs to secure or delete a file in Adobe Document Cloud after accidentally sending a sharing link via SMS.
- Product
- Adobe Document Cloud
- Device & OS
- not provided
- Scenario
- A document link was accidentally sent to the wrong person via SMS, and the user wants to immediately revoke access or delete the file from cloud storage.
- Observed behavior
- The file is currently exposed through an active shared link, risking unauthorized viewing or downloading.
Ensure you are logged into the exact Adobe account that was used to upload the file and generate the shared SMS link.
Revoke Link Access or Delete File in Adobe Document Cloud
Use the Adobe Document Cloud web interface or Adobe Acrobat to stop sharing or permanently remove the exposed file to prevent further access.
When you unshare or delete a file in Adobe Document Cloud, the previously generated link is instantly deactivated. Anyone who clicks the SMS link afterward will receive an error message.
Open your web browser, navigate to Adobe Acrobat online, and log in with your Adobe ID.
Go to the 'Documents' tab and click on the 'Shared by You' section from the left-hand menu to find the accidentally shared PDF.
Select the file, click on the sharing settings or the 'Share' icon, and choose 'Unshare' to instantly revoke the SMS link's access.
If you no longer need the file stored in the cloud, select the file and click the 'Delete' (trash can) icon to permanently erase it from your storage.
Securely Share and Manage PDFs with WPS Office
Prevent accidental file exposure by using WPS Office for your PDF management. WPS allows you to easily set validity periods, require passwords for shared links, and revoke access with a single click.
- 1. Open and share: Open your PDF document in WPS Office and click the 'Share' button in the top right corner.
- 2. Set permissions: Select 'Create Link' and configure specific security settings, such as adding a required password or an expiration date for the link.
- 3. Revoke access: To cancel sharing, go to 'My Cloud' in the WPS Office interface, locate your shared file, and toggle off the active link sharing switch.
- 4. Delete from cloud: Right-click the document in WPS Cloud and select 'Delete' to permanently remove the file from your online storage.
Frequently Asked Questions
Can someone still view my Adobe Document Cloud file if I delete it?
No. Once a file is deleted from Adobe Document Cloud, all active sharing links become invalid immediately. Anyone attempting to use the SMS link will see a page indicating the file is unavailable.
How do I know if the person already opened the shared PDF link?
If you used a trackable link through Adobe Acrobat, you can check the 'Shared by You' section. Selecting the file will show an activity timeline, detailing if and when the document was opened or downloaded.
Can I simply add a password to the shared PDF instead of deleting it?
If you are using Adobe Acrobat Pro, you can restrict viewing by applying a password. However, if the file was already shared via a public link, the fastest and safest method to secure your data is to completely unshare or delete the file from the cloud.
How can I prevent accidental file sharing in the future?
Always verify recipient details before sending SMS or email links. To add an extra layer of security, use PDF editors like WPS Office or Adobe Acrobat to set passwords and expiration dates on your shared document links before sending them out.
