Formatting Issues

How to Fix Right-Aligned SharePoint News Posts in Outlook Emails

Huma Ashraf Ch Oct 7, 2026 869 views

Question details

The user needs a solution for SharePoint news posts that automatically change to right-aligned formatting when shared via Outlook email.

How to Fix Right-Aligned SharePoint News Posts in Outlook Emails

Product: SharePoint and Outlook
Device & OS: not provided
Scenario: Sharing a SharePoint news post through the automated email sharing feature.
Observed behavior: The email content appears right-aligned and potentially in right-to-left formatting, even though the original post is written in English and right alignment was not selected.

Before you start

Verify your Outlook client's default language and formatting settings to ensure no unexpected Right-to-Left (RTL) language packs are overriding your default paragraph alignment.

Solution 1Recommended

Manually Adjust Formatting in a New Outlook Message

Bypass the automated SharePoint sharing behavior by manually copying the news content and correcting the alignment directly within an Outlook message.

When SharePoint pushes a news post to Outlook, the email rendering engine might apply its own default styling or fail to interpret the original Left-to-Right (LTR) HTML tags correctly. Manually pasting the text gives you full control over the final email format before sending.

Copy the original content

Open the original SharePoint news post in your web browser. Manually highlight and copy (Ctrl+C) the text and images you wish to share.

Create a new email

Open your Outlook desktop application and click on 'New Email' in the Home tab to create a blank message.

Paste and select the content

Paste (Ctrl+V) the copied content into the email body. Press Ctrl+A to select all the text within the email.

Correct the alignment

Navigate to the 'Message' or 'Format Text' tab on the ribbon. In the Paragraph group, click the 'Align Left' button to fix the alignment.

Verify text direction

If the punctuation or text still appears backwards, find and click the 'Left-to-Right Text Direction' button in the Paragraph group to completely remove any RTL formatting.

Manually Adjust Formatting in a New Outlook Message

Workaround Limitation: This is a manual workaround because SharePoint currently lacks a native configuration to force strict Left-to-Right alignment during the automated 'Share to Email' process.

Solution 2

Submit a Support Ticket for Tenant-Level Fixes

If this formatting issue persistently affects all users in your organization, the problem might be rooted in your SharePoint tenant or Exchange server settings.

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Frequently Asked Questions

Why does Outlook change the formatting of shared SharePoint posts?

When content is shared from a web-based platform like SharePoint to a desktop client like Outlook, the email rendering engine (which relies on Word's HTML engine) may misinterpret CSS tags or apply default Right-to-Left (RTL) rules if certain language settings or conflicting metadata are present.

How do I change the default text direction in Outlook?

To change text direction in Outlook, go to the 'Format Text' tab while composing an email, locate the Paragraph group, and click the 'Left-to-Right Text Direction' icon. If the icon is hidden, you can add it by right-clicking the ribbon, selecting 'Customize the Ribbon', and adding the command to your toolbar.

Can I force left-alignment directly from SharePoint before sharing?

Currently, SharePoint does not offer a specific setting to force Left-to-Right rendering for emails sent via its native 'Share' feature. The final alignment relies almost entirely on how the receiving email client interprets and processes the incoming HTML.

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