SharePoint Document Issues

How to Pin a SharePoint Folder in the Office Online Save As Window

Maira Mehtab Oct 9, 2026 869 views

Question details

The user wants to pin a specific SharePoint folder in the Office Online Save As dialog to avoid navigating through the More places menu every time they save a document.

How to Pin a SharePoint Folder in the Office Online Save As Window

Product: Microsoft Office Online (Word, Excel, PowerPoint)
Device & OS: not provided
Scenario: Saving documents directly to a frequently used SharePoint folder using Office Online applications.
Observed behavior: Currently, the user has to click More places repeatedly and wants a faster way to access a specific SharePoint folder directly from the primary Save As window.

Before you start

Ensure you are logged into your Microsoft 365 account and have recently opened or saved a file to the target SharePoint folder so it appears in your recent locations.

Solution 1Recommended

Pin a Recent SharePoint Folder in the Save As Menu

Use the built-in pin feature in the Save As menu to keep your frequently used SharePoint folders at the top of the list for immediate access.

Office Online automatically tracks your most recently used folders. You can lock a specific folder to the top of this list by using the pin icon, provided this feature is enabled by your Microsoft 365 tenant administrator.

Open the Save As menu

In your Word, Excel, or PowerPoint Online application, click on 'File' in the top-left corner and select 'Save As' from the dropdown menu.

Navigate to SharePoint sites

Click on 'SharePoint sites' or look at the recent folders list displayed in the dialog box.

Pin the folder

Hover your mouse cursor over the target SharePoint folder. Click the 'Pin' icon that appears to the right of the folder name to secure it to your quick access list.

Pin a Recent SharePoint Folder in the Save As Menu

Quick Access Enabled: Once pinned, the folder will remain at the top of your Save As locations, allowing you to bypass the 'More places' menu in the future.

Solution 2

Utilize SharePoint Quick Access or Submit Feedback

If folder pinning is missing or disabled in your tenant, use the Quick Access feature in SharePoint directly, or request the feature from Microsoft.

Free Microsoft Office alternative

Try WPS Office for Seamless Cloud Document Management

If you frequently struggle with Microsoft Office Online limitations or complex SharePoint navigation, consider switching to WPS Office. It provides a lightweight, free alternative with robust cloud integration, familiar interfaces, and excellent format compatibility.

1. Download and Install: Visit the official WPS website to download and install WPS Office for free on your computer or mobile device.
2. Sign In to Cloud: Open the application and log in to your account to activate WPS Cloud for seamless document storage.
3. Save and Access Easily: Create or edit your documents and save them directly to your preferred cloud folders without navigating complex menus.

Free and lightweight office suite for multiple devicesFully compatible with Microsoft Word, Excel, and PowerPoint formatsBuilt-in WPS Cloud for easy, centralized file saving and syncingFamiliar, user-friendly interface requiring no learning curve

microsoft office alternative - wps office

Frequently Asked Questions

Why don't I see the pin icon when hovering over a folder in Office Online?

This usually happens if your organization's Microsoft 365 tenant has disabled certain customization features, or if the folder hasn't been accessed recently enough to appear in the 'Recent' list. You may need to open a file from that folder first.

Can I pin a SharePoint folder in desktop Office applications?

Yes. In the desktop versions of Word, Excel, or PowerPoint, you can go to File > Save As > Sites, hover over a recent SharePoint folder, and click the pin icon to keep it in your permanent list.

Will my pinned folders sync across different devices?

Pinned folders in Office Online are typically tied to your Microsoft 365 account profile. They should appear when you use Office Online on different browsers or devices while logged into the same account.

Document & File Issues