Printing Problems

How to Remove Empty Pages When Printing the Team Planner in Microsoft Project

Natalie Taylor Oct 10, 2026 869 views

Question details

The user needs to prevent Microsoft Project from printing blank pages when outputting the Team Planner view.

How to Remove Empty Pages When Printing the Project Team Planner

Product: Microsoft Project
Device & OS: not provided
Scenario: Attempting to print a project schedule from the Team Planner view without wasting paper on empty timelines.
Observed behavior: The software prints all consecutive pages by default, which includes blank pages that do not contain any task information.

Before you start

Use the Print Preview window to scroll through your document and note the exact page numbers that contain your essential task information.

Solution 1Recommended

Specify a Custom Page Range in Print Settings

Microsoft Project does not automatically exclude blank pages in this view, so you must manually define which populated pages to print.

Because the Team Planner spans a continuous timeline, periods or rows without scheduled tasks are still rendered as blank pages. You can work around this default behavior by identifying populated pages and restricting the print job to that specific range.

Open Print Preview

Navigate to 'File' > 'Print' to open the preview pane. Scroll through the document to find the first and last page numbers that actually contain your project data.

Enter the Page Range

Under the 'Settings' section in the print menu, locate the 'Pages' input fields. Type the range of populated pages you want to print (for example, '1-10').

Execute the Print Job

Click the 'Print' button. The software will now output only the selected range, effectively ignoring the empty pages outside of your specified parameters.

Specify a Custom Page Range in Print Settings

Continuous Ranges Only: The Team Planner view only supports printing a consecutive page range. You cannot select multiple individual, non-consecutive pages in a single print job.

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Manage Your Project Timelines Seamlessly with WPS Office

While Microsoft Project requires manual workarounds for simple printing tasks, managing your project data with WPS Spreadsheet gives you complete control. WPS Office offers an incredibly lightweight, free alternative with smart print area configurations so you never waste paper on blank pages.

1. Download WPS Office: Visit the official WPS website to download and install the free WPS Office suite on your computer.
2. Open Your Project Data: Launch WPS Spreadsheet and open your exported project data or start a fresh timeline using a built-in template.
3. Set the Print Area: Highlight your active project cells, navigate to the 'Page Layout' tab, and click 'Print Area' > 'Set Print Area' to ensure only your project data prints.

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Frequently Asked Questions

Why does the Team Planner generate blank pages?

Microsoft Project displays the Team Planner across a continuous timeline. If there are periods without assigned tasks, the software still renders that empty timeframe, resulting in blank printed pages.

Can I select multiple non-consecutive pages to print?

No, in the Team Planner view, you can only specify a continuous page range (such as 1-5). Selecting individual, non-consecutive pages like 1, 3, and 5 is not natively supported.

How do I check my Microsoft Project version for further support?

Open your project file, click on 'File', select 'Account', and look under the 'Product Information' section. This screen displays your exact software version and build number.

Are there other ways to reduce blank pages in my view?

Yes, you can navigate to the Format tab while in the Team Planner view and uncheck the 'Unassigned Tasks' box. This hides rows without task assignments, helping to condense your printed output.

Document & File Issues