SharePoint Document Issues

How to Send SharePoint Document Comment Notifications to Coworkers

Maira Mehtab Sep 24, 2026 869 views

Question details

The user needs to set up comment and change notifications for a coworker taking over a project, as standard permissions do not trigger these alerts automatically.

Product: SharePoint
Device & OS: not provided
Scenario: Transferring project responsibilities and ensuring the new project owner receives notifications when documents are commented on or modified.
Observed behavior: Document owners and collaborators with full-control permissions do not automatically receive email notifications for document comments or changes.

Before you start

Verify whether your project files are currently stored in SharePoint or OneDrive, and ensure you have sufficient permissions to manage alert settings for the document library.

Solution 1Recommended

Create a File or Folder Alert in SharePoint

Use SharePoint's built-in alert feature to manually configure notifications for your coworker whenever a file is commented on or modified.

Navigate to the SharePoint Document Library

Open your SharePoint site and go to the document library that contains the project files you want to track.

Select the File or Folder

Hover over the specific file or folder and click the three horizontal dots (ellipsis) to open the 'More options' menu.

Open Alert Settings

From the dropdown menu, click on 'Alert me' to open the alert configuration window.

Configure the Coworker's Alert

In the 'Send alerts to' field, enter your coworker's email address. Adjust the settings to trigger notifications for changes and comments, then click 'OK' to save.

Alert Configured: Your coworker will now receive email notifications based on the frequency and conditions you selected.

Solution 2

Move Files from OneDrive to SharePoint

If your documents are in OneDrive and lack the necessary alert configurations, move them to SharePoint to access advanced team notification settings.

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Manage Documents Efficiently with WPS Office

While SharePoint manages file storage and alerts, WPS Office offers a fast, lightweight, and highly compatible alternative for creating, editing, and reviewing documents. Easily add comments, track changes, and collaborate with your team without the heavy resource usage.

1. Download and Install WPS Office: Get the free WPS Office suite from the official website and install it on your device.
2. Open Your Document: Launch WPS Office and open your Word, Excel, or PowerPoint files.
3. Add and Review Comments: Navigate to the 'Review' tab to easily insert comments, track changes, and collaborate with your coworkers.

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Frequently Asked Questions

Why doesn't full-control permission automatically send comment notifications in SharePoint?

Full-control permission grants a user administrative rights to manage a file or folder, but it does not automatically subscribe them to email alerts. Notification preferences are considered personal settings and must be manually configured for each user.

Can I set up an alert for a coworker if I am not the SharePoint site administrator?

Yes, as long as you have the 'Manage Alerts' permission or full control over the specific document library, you can configure and send alert notifications to other users.

How do I stop receiving SharePoint comment notifications?

To stop notifications, go to the SharePoint document library, click the ellipsis (...) on any file, select 'Manage my alerts', check the box next to the alert you want to remove, and click 'Delete Selected Alerts'.

Document & File Issues