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How to Update SharePoint New Menus Across Multiple Document Libraries
Question details
The user wants to know how to globally update the '+ New' menu templates across multiple document libraries in a deep SharePoint file structure.
- Product
- SharePoint Online
- Device & OS
- not provided
- Scenario
- Updating document templates and the New menu across a complex, multi-library SharePoint site.
- Observed behavior
- SharePoint Online requires users to manually update the New menu for each document library individually, causing significant administrative effort as there is no built-in global update feature.
Verify that you have Site Owner, Designer, or Full Control permissions for the SharePoint document libraries you intend to configure.
Configure the New Menu for Each Document Library Manually
Since SharePoint Online does not offer an out-of-the-box method to update all menus at once, you must configure the template settings for each document library individually.
Currently, Microsoft SharePoint does not support pushing a single '+ New' menu configuration down to all document libraries in a site collection or tenant. The most straightforward workaround is to manage them one by one.
Open SharePoint Online and browse to the specific document library where you want to update the New menu templates.
Click on the '+ New' dropdown button located in the command bar at the top of the document library.
Click 'Add template' to upload a new customized document template, or select 'Edit new menu' to hide or reorder the default file types.
Click 'Save' to apply your configuration. You will need to repeat this exact process for every other document library in your SharePoint structure.
Submit a Feature Request to Microsoft
If managing libraries individually is too time-consuming, you can advocate for a global update feature by providing feedback directly to the SharePoint development team.
Manage Your Documents Effectively with WPS Office
While managing SharePoint templates online can be a tedious process, creating and standardizing your actual document templates is a breeze with WPS Office. As a free, lightweight, and highly compatible alternative to Microsoft Office, WPS Office offers a rich set of built-in templates and tools for all your document needs.
- 1. Download and Install: Download WPS Office for free from the official website and install it on your computer.
- 2. Create a Template: Open WPS Writer, Spreadsheet, or Presentation, design your document standard, and save it as a template file (.dotx, .xltx, or .potx).
- 3. Upload to SharePoint: Upload your newly created, highly compatible WPS templates to your SharePoint document libraries for your team to use.
Frequently Asked Questions
Can I use a SharePoint Hub Site to push New menu templates to all associated libraries?
No, SharePoint Hub Sites do not currently push document library settings or New menu templates down to associated sites or libraries. Each library's menu must still be configured individually.
How do I add a custom template to the SharePoint New menu?
Navigate to your SharePoint document library, click on the '+ New' dropdown menu, select 'Add template', and upload your customized Word, Excel, or PowerPoint document.
Is it possible to hide default file types from the SharePoint New menu?
Yes. Click the '+ New' dropdown, select 'Edit new menu', uncheck the default file types (like Word document or Excel workbook) that you want to hide, and click 'Save'.
What is the alternative to manual updates for deep file structures?
For deep file structures with hundreds of libraries, administrators often rely on custom PnP PowerShell scripts or site designs to programmatically provision and update Content Types containing the desired templates across multiple libraries.
