Calendar Problems

How to Automatically Add Booker's Name to Bookings with Me Titles

Bushra Parveen Oct 13, 2026 868 views

Question details

The user wants to automatically include the booker's name or other specific details in the meeting title when someone schedules an appointment using 'Bookings with me'.

How to Automatically Add the Booker's Name to Bookings with Me Titles

Product: Microsoft Bookings / Outlook
Device & OS: not provided
Scenario: Setting up a personal booking page and trying to customize how incoming calendar meetings are titled for better organization.
Observed behavior: The meeting titles do not include the booker's name automatically, and the calendar synchronization settings needed to adjust this behavior appear to be missing or hidden.

Before you start

Before adjusting your scheduling page, verify that your Microsoft 365 account is active and note that some calendar settings may be restricted by your organization's IT administrator.

Solution 1Recommended

Review Current Bookings and Outlook Calendar Settings

Check your existing Microsoft 365 tenant settings, as native support for appending names may be limited or updated.

Currently, Microsoft's 'Bookings with me' feature does not provide a native, supported setting to automatically append the booker's name to the calendar meeting title. However, you should periodically verify your existing settings in case new updates have been rolled out to your tenant.

If you are unable to locate Calendar Sync options, it is highly likely the feature interface has been changed by Microsoft or disabled for your specific account.

Access Bookings with me

Log in to Outlook on the web, click on the calendar icon, and select 'Create booking page' or 'Edit bookings page' to access your dashboard.

Check advanced meeting options

Click on a specific meeting type (e.g., a 30-minute chat) to open its configuration panel and expand 'Advanced options' to look for naming controls.

Verify Outlook calendar settings

Click the gear icon (Settings) in the top right corner of Outlook, navigate to 'Calendar', and look for any synchronization or shared calendar options available.

Review Current Bookings and Outlook Calendar Settings

Feature Limitation: Since this is a known limitation within 'Bookings with me', many users rely on Microsoft Power Automate to create a custom flow that renames the calendar event after it is booked.

Solution 2

Contact Your Microsoft 365 Administrator

Reach out to your organization's IT support to check if calendar sync features are restricted at the tenant level.

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Frequently Asked Questions

Why can't I find the Calendar Sync settings in Outlook?

Calendar Sync settings may be hidden if Microsoft has updated the interface for your tenant, or if your organization's IT administrator has disabled these synchronization options for your specific user profile.

Can I use Power Automate to add the booker's name to the meeting title?

Yes. As a workaround for the missing native feature, you can create a custom workflow in Microsoft Power Automate. Set the trigger for when a new Bookings appointment is created, and configure the action to update the Outlook calendar event title with the booker's details.

Is 'Bookings with me' the same thing as Microsoft Bookings?

No. 'Bookings with me' is a personal scheduling page integrated directly with your individual Outlook calendar. Microsoft Bookings is a broader organizational tool designed for small businesses and team-based appointment scheduling.

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