Calendar Problems

Fix Incorrect Teams Webinar Times in Outlook Calendar

Ayan Masood Oct 13, 2026 868 views

Question details

The user needs to resolve an issue where Teams webinars display seemingly incorrect UTC times in their Outlook calendar instead of their local time.

Fix Incorrect Teams Webinar Times in Outlook Calendar

Product: Microsoft Outlook
Device & OS: not provided
Scenario: Viewing scheduled Microsoft Teams webinars within the Outlook Calendar application.
Observed behavior: The webinar displays in UTC time instead of the local default time zone, making the event time appear incorrect.

Before you start

Verify your current local time zone settings in both your operating system and Outlook preferences to ensure they are properly aligned.

Solution 1Recommended

Verify UTC Conversion and Outlook Display Settings

Ensure that the time displayed is actually correct in UTC and adjust Outlook to display your local time zone.

Often, calendar invites from other regions or automated systems may default to UTC (Coordinated Universal Time). The time itself is usually mathematically correct, but the display format causes confusion. Using a reliable conversion tool is key to confirming the schedule.

Validate the UTC conversion

Use a reliable, standard online time-zone calculator to compare your local event time against the UTC time displayed in the invite. Avoid unverified third-party calculators which may give inaccurate offsets.

Check local time zone settings in Outlook

Open Outlook, go to File > Options > Calendar, and scroll down to the Time Zones section to ensure your local time zone is properly selected.

Adjust event display

If the UTC time matches your local time correctly, the event is simply defaulting to UTC display. Double-click the calendar event and check the Time Zone button in the top ribbon to toggle the display back to your local time.

Verify UTC Conversion and Outlook Display Settings

Time verified successfully: Once the correct conversion is confirmed, you will find that the event is actually scheduled accurately, preventing any missed webinars.

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Frequently Asked Questions

Why do Teams invites sometimes show in UTC instead of my local time?

This typically happens if the organizer's time zone settings differ significantly from yours, or if the calendar application defaults to Coordinated Universal Time (UTC) to prevent cross-region scheduling conflicts.

How do I change my default time zone in Outlook?

Navigate to File > Options > Calendar, scroll to the Time Zones section, select your preferred local time zone from the drop-down menu, and click OK to save your changes.

Can an incorrect conversion calculator cause scheduling mistakes?

Yes. Using an unreliable time-zone converter can lead you to believe the calendar invite is wrong when it is actually correct. Always rely on trusted time standards or your device's built-in operating system clocks to verify event times.

Outlook & Email Problems