Calendar Problems

How to Create a Shared Team Calendar in SharePoint, Outlook, and Teams

Camila Milosovich Sep 28, 2026 870 views

Question details

The user needs a reliable method to create a persistent shared team calendar that is accessible across SharePoint, Outlook, and Microsoft Teams.

How to Create a Shared Team Calendar in SharePoint, Outlook, and Teams

Product: Microsoft SharePoint, Outlook, and Teams
Device & OS: not provided
Scenario: Setting up a centralized team calendar for tracking training, leave, and project deadlines that remains intact even if the creator leaves the organization.
Observed behavior: Teams require a unified calendar solution across the Microsoft ecosystem, but native synchronization issues exist between personal Outlook calendars, mobile apps, and SharePoint.

Before you start

Ensure you have the necessary site owner or edit permissions to create applications within your SharePoint site and manage tabs in your Microsoft Teams channels.

Solution 1Recommended

Create a SharePoint Calendar and Connect it to Outlook and Teams

This method establishes a persistent calendar hosted on SharePoint, allowing team members to access it via Outlook desktop and a Teams channel.

By creating the calendar as a SharePoint app, it becomes tied to the site rather than an individual user. This guarantees the calendar remains available even if the original creator leaves the company.

Create the Calendar App in SharePoint

Navigate to your SharePoint site and click on 'Settings' (gear icon), then select 'Site contents'. Click 'New', choose 'App', and select the 'Classic experience' link. Find and select the 'Calendar' app to create your new team calendar.

Connect the Calendar to Outlook Desktop

Open the newly created SharePoint calendar. Click on the 'Calendar' tab located in the top ribbon and select 'Connect to Outlook'. Accept the prompt to allow users to view and edit the SharePoint calendar directly from their Outlook desktop application.

Add the Calendar to Microsoft Teams

Go to the desired Microsoft Teams channel. Click the '+' icon at the top to add a new tab, select 'Website', and paste the URL of your SharePoint calendar. Depending on your Teams settings, the calendar will either open inline or prompt users to view it in a web browser.

Create a SharePoint Calendar and Connect it to Outlook and Teams

Synchronization Limitations: Events created directly in a personal Outlook calendar will not automatically copy to the SharePoint calendar. Additionally, the Outlook mobile app does not currently support viewing SharePoint calendars.

Solution 2

Synchronize Personal Events to SharePoint via Power Automate

Use Microsoft Power Automate to bridge the gap between personal Outlook calendars and the shared SharePoint calendar.

Free Microsoft Office alternative

Enhance Team Collaboration with WPS Office

While SharePoint and Teams handle Microsoft-specific calendar hosting, WPS Office provides a lightweight, highly compatible alternative for managing team documents, spreadsheets, and project schedules. It offers a familiar interface and seamless compatibility with Microsoft Office file formats.

1. Download the Installer: Visit the official WPS Office website and download the free installation package for your operating system.
2. Install the Suite: Run the downloaded executable file and follow the straightforward on-screen instructions to install WPS Office on your computer.
3. Start Collaborating: Open WPS Office, sign in to activate cloud features, and begin creating and sharing project management files with your team seamlessly.

Fully compatible with Microsoft Word, Excel, and PowerPoint formats.Lightweight installation and fast startup for smooth team operations.Built-in cloud collaboration tools to easily share schedules and project plans.Completely free basic version with an intuitive, familiar user interface.

microsoft office alternative - wps office

Frequently Asked Questions

Why aren't my personal Outlook events showing up in the SharePoint calendar?

Events created directly in your personal Outlook calendar do not automatically sync to a SharePoint calendar. To achieve this, you must configure a Microsoft Power Automate flow to detect new Outlook events and copy them into the SharePoint calendar list.

Can I view the shared SharePoint calendar on the Outlook mobile app?

No, the Outlook mobile application does not currently support connecting to or viewing SharePoint calendars. You can only access and edit these calendars via the Outlook desktop client or a web browser.

What happens to the shared calendar if the person who created it leaves the company?

Because the calendar is created as an application within the shared SharePoint site (rather than linked to a personal user account), it remains fully accessible and operational for the team even if the original creator's account is deactivated.

Outlook & Email Problems