Calendar Problems

How to Disable Microsoft 365 Group Events Calendar Email

Natalie Taylor Oct 10, 2026 869 views

Question details

The user wants to stop automatic email notifications titled "Add upcoming group events to your calendar" that are sent when a new member joins a Microsoft 365 group.

How to Disable the Microsoft 365 Group Events Calendar Email

Product: Microsoft 365
Device & OS: not provided
Scenario: Adding new members to a Microsoft 365 group triggers an unwanted calendar event email notification to those members.
Observed behavior: Microsoft 365 automatically sends an event calendar email to new group members, and there is no direct toggle available to turn off only this specific email notification.

Before you start

Keep in mind that Microsoft currently does not offer a standalone toggle to disable only this specific welcome email. The workaround will require disabling the entire group calendar, so ensure your team does not actively rely on the shared group calendar feature before proceeding.

Solution 1Recommended

Turn Off the Group Calendar in Microsoft 365 Settings

Disabling the group calendar entirely will prevent the automated "upcoming group events" email from being triggered for new members.

Since Microsoft 365 ties this automated email directly to the group calendar's functionality, you must turn off the shared calendar feature for that specific group to stop the emails. This is a practical workaround if your group uses other methods for scheduling or simply functions as an email distribution list.

Access Microsoft 365 Settings

Navigate to your Microsoft 365 Admin Center or open Outlook on the web and log in with your administrator or group owner credentials.

Select the Group

Go to the 'Groups' section in the navigation pane and select the specific Microsoft 365 group you want to manage.

Open Group Settings

Click on the group's 'Settings' or 'Edit' panel to view its active features and permissions.

Disable the Calendar

Locate the 'Group calendar' or 'Calendar' option in the feature list and toggle it to the 'Off' position.

Save Changes

Click 'Save' or 'Apply' to confirm your new settings. Future members added to the group will no longer receive the calendar email notification.

Turn Off the Group Calendar in Microsoft 365 Settings

Loss of Calendar Functionality: By applying this workaround, members will no longer be able to use the shared group calendar. Any existing group events may also become inaccessible from the group dashboard.

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Frequently Asked Questions

Can I disable the Microsoft 365 welcome email without turning off the calendar?

Currently, Microsoft does not provide a direct setting to disable only the "Add upcoming group events to your calendar" email while keeping the calendar active. Disabling the group calendar is the only known workaround.

Will turning off the group calendar delete existing group events?

Disabling the calendar hides it from users and prevents new events from being added. While backend data may remain temporarily, users will lose access to view or interact with any previously scheduled group events.

How do I turn the group calendar back on if I need it later?

You can re-enable it at any time by returning to the Microsoft 365 group settings and toggling the Group calendar option back to 'On'. This restores calendar functionality, though the automated emails for new members will also resume.

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