How to Send Multiple Messages from New Outlook to OneNote

When transitioning to the updated email client, you might notice that the familiar workflow for archiving communications has changed. working to send multiple messages from New Outlook to OneNote requires a different approach because the new client is web-based and no longer supports legacy COM add-ins, including the classic integration buttons. If you need to back up project threads, save receipts, or organize team communications, you must use cloud-based forwarding, file extraction, or system-level printing.

This guide explains the exact steps to migrate your email batches into your notebooks using the built-in features available in the new interface.

Forwarding via the Email to OneNote Service

When figuring out sending Multiple Messages from New Outlook to OneNote, the most reliable method without local add-ins is using Microsoft’s dedicated email-to-notes service. You must first link your email address to your notebook.

• Navigate to onenote.com/EmailToOneNote in your web browser and sign in with the Microsoft account associated with your notebook application.
• Click the button to Set up email to OneNote and select the specific notebook and section where you want saved emails to land by default.
• Open New Outlook and hold down the Ctrl key while clicking to select the multiple emails you want to export.
• Right-click the highlighted selection and choose Forward as attachment from the context menu. A new draft will open with your selected emails attached as .eml files.
• Type me@onenote.com in the To field and click Send.

Open your designated OneNote section and press Shift + F9 to sync. You will see a new page containing the forwarded message with the multiple original emails attached as double-clickable files.

Exporting and Attaching EML Files Directly

Another approach for sending Multiple Messages from New Outlook to OneNote involves extracting the messages locally. If you prefer to have your emails embedded in a specific, already-existing page rather than creating a new default page, you can drag and drop them as files.

• Open New Outlook and select the messages using the checkbox circles on the left side of each email row.
• Click and hold the selected batch, then drag your cursor to your desktop or a designated folder in File Explorer. Release the mouse button to save them as standalone .eml files.
• Open the OneNote desktop application and navigate to your target page.
• Select all the saved .eml files from your folder, drag them into the OneNote canvas, and release.
• When prompted by the dialog box, choose Attach File.

The emails will appear as file icons on your page. Double-clicking any of these icons will instantly open that specific message back in your default email client.

Reverting to Classic Outlook for Native Batch Processing

For users who absolutely need the legacy integration, the standard answer for sending Multiple Messages from New Outlook to OneNote natively is to revert to the classic desktop client. The web-based architecture currently lacks the ability to push raw text from multiple emails into a notebook simultaneously.

• Look at the top-right corner of the New Outlook window for a toggle switch labeled New Outlook.
• Click the toggle to turn it off. A feedback prompt will appear; you can provide a reason or simply click Skip.
• The application will close and automatically relaunch Classic Outlook.
• Select your multiple emails, navigate to the Home tab on the top ribbon, and click the Send to OneNote icon.
• Select your target notebook section in the popup window and click OK.

This pushes the actual text and metadata of all selected emails directly onto OneNote pages, bypassing the need for attachments or forwarding entirely.

Organizing Exported Email Records with WPS Office

Because the email client and notebook integration is strictly controlled by Microsoft accounts and proprietary cloud services, WPS Office cannot change the Microsoft-side settings or forcefully inject emails from the new interface into your notebooks. However, if your underlying goal for working to send multiple messages from New Outlook to OneNote is to compile, archive, or share permanent project records, saving those emails as PDFs and managing them in WPS Office provides a highly effective alternative workflow.

• In New Outlook, select an email, press Ctrl + P, and choose Print to PDF. Repeat this for the necessary messages to save them to your local drive.
• Open WPS Office and click the PDF tab on the main dashboard.
• Select Merge PDF from the tool ribbon. Click Add Files and highlight all the email PDFs you just generated.
• Arrange the files in chronological order by dragging the thumbnails, type a name for the compiled document in the Output Name field, and click Merge.

You now have a single, clean document containing all your email correspondence. You can use the WPS PDF annotation tools to highlight important clauses, add text boxes for personal notes, or utilize the built-in WPS AI to summarize the entire email thread. This consolidated file can then be easily uploaded to any cloud storage or attached to a single notebook page for safekeeping.

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Frequently Asked Questions

Why is the legacy integration button missing in the new client interface?

When users ask sending Multiple Messages from New Outlook to OneNote, they usually notice this button is missing. The new client is built on web technologies (WebView2) rather than the traditional desktop architecture. This means it does not support COM add-ins, which is the technology the classic button relies on. Microsoft has not yet implemented a native web-based equivalent for batch exporting into notebooks.

Can I print multiple emails directly to my notebook at once?

No, the updated interface does not currently support batch printing multiple selected emails into a single print job. If you select the "Print to OneNote" printer driver in your system dialog, you must do it one email at a time. For multiple emails, the forwarding method or saving as .eml files is significantly faster.

Will emails forwarded to the cloud service include the original attachments?

Yes. When you forward an email (or multiple emails attached as .eml files) to the dedicated notebook email service, any documents, images, or PDFs attached to those original emails are preserved. They will appear as clickable attachments on the generated page alongside the message body.

How do I stop the service from grouping my forwarded emails into the same page?

By default, the email-to-notes service creates a new page for each forwarded email based on the subject line. If you are forwarding multiple messages as attachments in a single draft, they will all land on one page. To separate them, you must forward each email individually, ensuring the subject lines are different, which prompts the system to generate distinct pages for each subject.