License & Subscription Issues

How to Configure Microsoft 365 Conference Room Kiosk Solutions and Licensing

Nimra Malik Oct 14, 2026 869 views

Question details

The user needs to configure a shared conference-room computer with restricted application access, automatic sign-out, and masked passwords without requiring personal employee credentials.

How to Configure Microsoft 365 Conference Room Kiosk Solutions and Licensing

Product: Microsoft 365 and Windows
Device & OS: Windows Enterprise or Education
Scenario: Setting up a secure, shared computer for a corporate conference room environment.
Observed behavior: Requires deployment of multi-app kiosk mode and dedicated Teams Rooms licensing to ensure a restricted, secure shared-device experience.

Before you start

Verify that your organization uses Windows Enterprise or Education editions, as these are required for multi-app kiosk mode, and ensure you have global administrator access to the Microsoft 365 admin center.

Solution 1Recommended

Set Up Microsoft Teams Rooms and Windows Assigned Access

Utilize Microsoft Teams Rooms for dedicated conference devices and set up multi-app kiosk mode via Windows Assigned Access for restricted usage.

Windows Assigned Access allows administrators to create a restricted environment tailored for shared spaces. By combining this with Microsoft Teams Rooms licensing, you can create a secure kiosk experience without using personal employee credentials.

Verify Licensing in Admin Center

Log in to the Microsoft 365 admin center as a global administrator, navigate to 'Billing', and select 'Licenses' to ensure you have the appropriate Microsoft Teams Rooms licenses assigned to your resource accounts.

Access Kiosk Settings on the Device

On your shared conference room Windows device, open 'Settings', click on 'Accounts', and select 'Family & other users' (or 'Other users').

Configure Kiosk Mode

Under the 'Set up a kiosk' section, click 'Assigned access' and follow the prompts to create a restricted, multi-app environment tailored for your meeting applications.

Apply Security Policies

Use Group Policy or Intune to configure the kiosk account to auto-login, mask passwords, restrict application access, and clear temp files upon sign-out.

Set Up Microsoft Teams Rooms and Windows Assigned Access

OS Edition Requirement: Multi-app kiosk mode is exclusively available in Windows 10 and 11 Enterprise and Education editions. Windows Pro and Home editions only support single-app kiosk mode.

Solution 2

Contact Microsoft Support for Deployment Guidance

Reach out to Microsoft Support directly for organization-wide deployment guidance and customized licensing scenarios.

Free Microsoft Office alternative

Looking for a Cost-Effective Office Suite for Shared Devices?

While configuring Microsoft kiosk mode for your conference rooms, consider WPS Office as a lightweight, affordable alternative for document viewing and editing. It requires minimal system resources and provides robust functionality for shared environments.

1. Download WPS Office: Visit the official WPS Office website and download the free installation package.
2. Install on Shared Device: Run the installer on your conference room PC and complete the setup.
3. Set Default Applications: Configure Windows to use WPS Office as the default viewer for documents, spreadsheets, and presentations in your kiosk environment.

Highly compatible with Microsoft Word, Excel, and PowerPoint formats (.docx, .xlsx, .pptx)Lightweight installation ideal for shared or kiosk computers with limited resourcesFamiliar user interface that requires zero training for employeesCost-effective solution compared to full enterprise software licenses

microsoft office alternative - wps office

Frequently Asked Questions

Can I set up a multi-app kiosk on Windows 10 or 11 Pro?

No, multi-app kiosk mode is only supported on Windows 10 and 11 Enterprise and Education editions. Windows Pro editions only support single-app kiosk configurations.

Do I need special Microsoft licenses for conference room devices?

Yes, Microsoft offers specific 'Microsoft Teams Rooms' licenses (Basic and Pro) designed for shared conference room devices. These are distinct from individual employee user licenses.

How do I prevent users from saving personal files on a shared conference room PC?

You can configure Windows Assigned Access to restrict file system access. Additionally, administrators can use Group Policies (GPO) to implement guest profiles that automatically clear user data and temporary files upon sign-out.

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