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How to Find Users Who Installed Microsoft 365 Apps
Question details
Administrators need to track and identify which users in their organization have installed or are actively using Microsoft 365 Apps.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- License management and cost optimization within a corporate or organizational network.
- Observed behavior
- The administrator wants to access built-in reports to view active app installations and determine whether user licenses need to be adjusted or reassigned.
Ensure you have the necessary administrator credentials (such as Global Admin or Reports Reader) to access the Microsoft 365 admin center.
Use Microsoft 365 Admin Center Usage Reports
Access the built-in usage reports in the Microsoft 365 admin center to track app installations and user activity.
The Microsoft 365 admin center provides detailed usage reports that allow administrators to monitor which users have installed and are actively using Microsoft 365 Apps. This visibility is essential for optimizing license allocations and managing organizational software costs effectively.
Open your web browser, navigate to the Microsoft 365 admin center, and log in with your administrator credentials.
In the left-hand navigation menu, click on 'Reports' and then select 'Usage' from the dropdown list.
On the usage dashboard, locate and click on the 'Microsoft 365 Apps usage' report.
Review the data provided in the report to identify users who have installed or recently used the applications, and use this information to determine if any license adjustments are required.
Consider WPS Office for Cost-Effective Software Deployment
Managing Microsoft 365 licenses can be complex and costly. If you are looking to optimize software expenses across your organization without sacrificing productivity, WPS Office is a powerful, free, and lightweight alternative that offers excellent compatibility with Microsoft Office formats.
- 1. Download WPS Office: Visit the official WPS Office website and download the enterprise or free installer.
- 2. Install on Devices: Run the setup file and follow the on-screen instructions to deploy the software on user computers.
- 3. Start Creating: Open WPS Office and immediately start working with your existing Microsoft Office files without formatting issues.
Frequently Asked Questions
Can I export the Microsoft 365 Apps usage report?
Yes, you can export the usage report to a CSV file directly from the Microsoft 365 admin center by clicking the Export button located above the data table on the report page.
Why aren't recent user installations showing up in the usage report?
Usage reports in the Microsoft 365 admin center typically have a processing delay of 24 to 48 hours. Recent installations or app usage may not be reflected immediately in the dashboard.
Who has permission to view usage reports in Microsoft 365?
Only users assigned specific administrative roles, such as Global Administrator, Exchange Administrator, or Reports Reader, have the necessary permissions to access and view these usage reports.
