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SharePoint Online Plan 2 Storage Limits Explained: How to Increase Capacity
Question details
The user wants to know if purchasing five SharePoint Online Plan 2 licenses automatically provisions the maximum 25 TB of storage capacity for a SharePoint site.
- Product
- Microsoft SharePoint Online
- Device & OS
- not provided
- Scenario
- Planning or expanding SharePoint tenant storage capacity for an organization.
- Observed behavior
- The user expects 25 TB of storage to be provisioned with five Plan 2 licenses, but the default baseline storage allocation operates differently.
Verify your organization's current total storage capacity and usage by navigating to the 'Active sites' page in the SharePoint Admin Center before purchasing additional add-ons.
Purchase the Microsoft 365 Extra File Storage Add-on
Understand the default storage allocation formula and buy the necessary storage add-on to reach your organization's desired capacity.
A single SharePoint Online site can technically support up to 25 TB of data. However, purchasing five SharePoint Online Plan 2 licenses does not automatically unlock this maximum limit. The baseline tenant storage for SharePoint is 1 TB, plus an additional 10 GB per eligible license.
This means five licenses will yield approximately 1.05 TB of total tenant storage. To reach higher storage limits, an administrator must explicitly purchase extra storage capacity.
Navigate to the Microsoft 365 admin center and log in using an account with Global Administrator or Billing Administrator privileges.
Go to the 'Billing' section in the left-hand navigation pane, and select 'Purchase services'.
Search for the 'Office 365 Extra File Storage' or 'Microsoft 365 Extra File Storage' add-on in the service catalog.
Enter the amount of extra storage you need in gigabytes (GB), proceed to checkout, and complete the purchase to increase your tenant's total storage limit.
A Cost-Effective Alternative for Document Management
While you manage your SharePoint Online subscription and extra file storage limits, consider using WPS Office for your document creation and editing tasks. It is completely free, highly compatible with Microsoft Office formats, and provides a familiar interface without tying you to expensive, high-tier subscription plans.
- 1. Download WPS Office: Visit the official WPS website to download the free installer for your operating system.
- 2. Open Existing Office Documents: Launch WPS Office and open your .docx, .xlsx, or .pptx files natively with zero formatting loss.
- 3. Edit and Manage Files: Edit your documents smoothly and save them locally, reducing your reliance on limited cloud storage quotas.
Frequently Asked Questions
What is the maximum storage limit for a single SharePoint Online site?
A single SharePoint site (also known as a site collection) can support up to 25 TB of data, provided your overall tenant has enough total storage capacity allocated to support it.
How is default SharePoint tenant storage calculated?
Most Microsoft 365 tenants receive a base storage of 1 TB. On top of this base, an additional 10 GB is added for every eligible assigned license, such as SharePoint Online Plan 1 or Plan 2.
How do I check my current SharePoint storage limit?
You can view your tenant's total and available storage in the SharePoint admin center. Simply navigate to the 'Active sites' page, where the overall storage usage across all your sites is displayed in the top right corner.
