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Can Another User Edit a Submitted Microsoft Forms Response?

Maira Mehtab Sep 21, 2026 869 views

Question details

The user wants to know if someone other than the original respondent, such as the form owner or another user, can edit a submitted response in Microsoft Forms that contains an error.

Product: Microsoft Forms
Device & OS: not provided
Scenario: A submitted form response contains an error, but the original respondent is unavailable to fix it, prompting the need for a form owner or secondary user to make the modification.
Observed behavior: Users are looking for a feature within Microsoft Forms that allows form owners or alternate users to modify responses that have already been submitted.

Before you start

Verify that you have owner or co-author access to the Microsoft Form to view responses, and check if the 'Allow respondents to edit their responses' setting was initially enabled.

Solution 1Recommended

Export Responses to Excel for Manual Correction

Since Microsoft Forms restricts editing to the original respondent, the most effective workaround is to export the responses to a spreadsheet and correct the data manually.

Currently, Microsoft Forms restricts response editing to the original respondent only, provided the specific editing feature is enabled. Form owners and other users cannot directly edit submitted responses within the Forms interface.

Open Microsoft Forms

Navigate to the Responses tab

Click on the 'Responses' tab located at the top of the form editing page to view all submitted data.

Export data to Excel

Click the 'Open in Excel' button to download a spreadsheet containing all of the form's submitted responses.

Edit the data manually

Open the downloaded Excel file on your computer and manually correct the erroneous response directly in the spreadsheet cells.

Feature Limitation: If you require native editing capabilities for form owners, consider submitting a feature request through the Microsoft Feedback Portal.

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Manage Your Exported Form Data Seamlessly with WPS Office

While Microsoft Forms doesn't allow form owners to edit responses directly, you can easily export the data and manage it using WPS Office. As a free, lightweight, and highly compatible alternative to Microsoft Office, WPS Office is perfect for analyzing and correcting exported spreadsheet data without any hassle.

1. Download WPS Office: Install WPS Office for free on your PC or Mac.
2. Open the exported file: Launch WPS Spreadsheet and open the Excel file downloaded from Microsoft Forms.
3. Make your corrections: Locate the row with the erroneous response and edit the data seamlessly.

Fully compatible with Microsoft Excel (.xlsx) formats for seamless opening of exported form responses.Free, lightweight, and fast-loading spreadsheet editor for everyday tasks.Familiar user interface requires no learning curve for Microsoft Office users.Built-in data analysis tools to manage, filter, and correct form submissions effortlessly.

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Frequently Asked Questions

Can the form owner edit a Microsoft Forms response?

No, Microsoft Forms does not currently support form owners editing submitted responses directly. Only the original respondent can edit their submission, and only if the feature was enabled prior to submission.

How do I enable respondents to edit their own responses?

In Microsoft Forms, click the three dots (More form settings) in the top right corner, select 'Settings', and check the box for 'Allow respondents to edit their responses'. This allows the original submitter to modify their answers.

What should I do if a respondent submits incorrect data and cannot edit it?

The most common workaround is to export the form responses to an Excel spreadsheet using the 'Open in Excel' option on the Responses tab, and then manually correct the data within the downloaded spreadsheet.

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