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How to Create a QR Code for a Pre-Filled Microsoft Form
Question details
The user wants to generate a QR code that directs respondents to a Microsoft Form with specific fields already populated.
- Product
- Microsoft Forms
- Device & OS
- not provided
- Scenario
- Distributing a pre-filled survey or form via a scannable QR code for quicker data entry by the respondents.
- Observed behavior
- Microsoft Forms provides standard QR codes for blank forms but does not have a built-in feature to generate QR codes from a pre-filled form URL.
Ensure your Microsoft Form is fully set up and you have access to a reliable third-party online QR code generator.
Use a Third-Party QR Code Generator for Pre-Filled Links
Since Microsoft Forms does not natively support QR codes for pre-filled links, you can generate the pre-filled URL first and convert it into a QR code using a free external tool.
While Microsoft Forms offers an out-of-the-box QR code button for blank forms, it does not support generating one for custom pre-filled links. The most effective workaround is to manually generate the long URL containing your pre-filled answers and then pass that link through a standard QR code generator.
Open your form in Microsoft Forms, click on the three-dot menu (More form settings) in the top right corner, and select 'Get pre-filled link'.
Fill out the form with the default answers you want your respondents to see, then click the 'Get link' button that appears and copy the generated URL.
Open a free online QR code generator in your web browser. Paste the copied pre-filled URL into the website field.
Click generate and download the resulting QR code image to your computer, which you can now print or share digitally.
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Frequently Asked Questions
Can I track who scans the QR code for my Microsoft Form?
Microsoft Forms does not natively track the scanner's identity through the QR code itself. However, if your form settings are configured to 'Only people in my organization can respond' and require a login, it will record the identities of those who log in after scanning.
Do QR codes for pre-filled forms expire?
The QR code image itself does not expire because it simply points to a URL. However, if you delete the form, change its sharing permissions, or stop accepting responses in Microsoft Forms, the link within the QR code will become inactive.
How do I create a standard QR code for a blank Microsoft Form?
To generate a standard QR code for a non-filled form, open your form, click the 'Collect responses' button in the top right, and select the QR code icon from the available sharing options to download the image.
