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Can You Use Microsoft Product Logos on an Internal SharePoint Site?

Maira Mehtab Sep 22, 2026 869 views

Question details

The user wants to know if it is legally permissible to use official Microsoft product logos on an internal company intranet or SharePoint site.

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Designing a company intranet and adding quick links that use official Microsoft application icons like Word, Excel, or SharePoint.
Observed behavior: Seeking clarification on Microsoft's brand guidelines to avoid trademark violations when using official product assets internally.

Before you start

Before adding any official software logos to your intranet, familiarize yourself with corporate branding policies and ensure you have access to approved asset libraries or Fluent UI icons.

Solution 1Recommended

Follow Microsoft's Trademark Guidelines and Use Approved Alternatives

Since official Microsoft logos are trademarked, you must review their usage policies or use explicitly approved alternative icons for your SharePoint links.

Microsoft product logos, such as the Word, Excel, and SharePoint icons, are protected trademark assets. Even for an internal company intranet, unauthorized use may violate Microsoft's Brand and Trademark Guidelines.

Review Microsoft's Brand Guidelines

Navigate to Microsoft's official Brand and Trademark Guidelines page online to understand the permitted and prohibited uses of their official logos.

Request Official Approval

If your specific use case on the SharePoint site is not explicitly covered or permitted by the guidelines, contact Microsoft's trademark or brand team to request formal approval.

Use Fluent UI Icons

As a safer alternative, utilize the approved Office or Fluent UI icons provided by Microsoft. These are designed specifically for integrations and quick links in SharePoint without violating trademark rules.

Fluent UI Icons: Fluent UI icons are built into SharePoint's modern web parts (like Quick Links) by default, making them the easiest and most compliant way to represent Microsoft apps visually.

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Frequently Asked Questions

Can I modify a Microsoft logo to fit my intranet's color theme?

No. Microsoft’s trademark guidelines strictly prohibit modifying, recoloring, animating, or distorting their official product logos, even for internal company use.

Where can I find Fluent UI icons for SharePoint?

Fluent UI icons can be accessed through Microsoft's official Fluent UI design system documentation, or selected directly from the icon picker when configuring a Quick Links web part in SharePoint.

Do I need permission to use the Windows logo as well?

Yes, the Windows logo is also a heavily protected trademarked asset. Any usage outside of the pre-approved scenarios listed in Microsoft's guidelines requires explicit written permission from their brand team.

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