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How to Automate SharePoint Page Review Reminder Emails

Tauseeq Magsi Oct 23, 2026 868 views

Question details

The user needs a way to send automatic reminder emails to page owners when pages in a SharePoint Site Pages library require a review based on modified or review dates.

Automating SharePoint Page Review Reminder Emails with Power Automate

Product: SharePoint Online and Power Automate
Device & OS: not provided
Scenario: Managing content freshness in a SharePoint Site Pages library by ensuring page owners are notified when it is time to review their pages.
Observed behavior: SharePoint Online does not have a native, built-in feature to automatically send these reminder emails to page owners.

Before you start

Ensure you have the necessary permissions to create Power Automate flows and that your SharePoint Site Pages library includes functional columns for 'Page Owner' and 'Review Date'.

Solution 1Recommended

Create a Scheduled Flow in Power Automate

Since SharePoint lacks a built-in reminder feature, building a scheduled flow in Power Automate is the recommended method to check dates and send emails automatically.

Power Automate allows you to set up a workflow that runs daily, compares the review date of each page in your SharePoint library to the current date, and triggers an email notification to the assigned owner if a review is due.

Set up a Scheduled Cloud Flow

Log into Microsoft Power Automate, click 'Create' on the left menu, and select 'Scheduled cloud flow'. Name your flow and set the recurrence schedule to run once every day.

Retrieve SharePoint Site Pages

Add a new step and search for the 'Get files (properties only)' action. Select your specific SharePoint Site Address and choose the Site Pages Library name from the dropdown to retrieve the page data.

Add a Condition for the Date

Add a 'Condition' control. Set it to compare the 'Review Date' (using dynamic content from your SharePoint step) to today's date using the 'utcNow()' expression.

Configure the Email Action

In the 'If yes' branch of your condition, add the 'Send an email (V2)' action. Insert the 'Page Owner Email' dynamic content into the 'To' field, and write your reminder message in the email body, optionally including a link to the specific page.

Create a Scheduled Flow in Power Automate

Need help building flows?: For complex OData filter queries or specific implementation guidance, the Microsoft Power Automate Community is a great resource to ask questions and find flow templates.

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Frequently Asked Questions

Can SharePoint send page review reminders without using Power Automate?

No, SharePoint Online does not provide a native, built-in feature to send review reminders based on dates. You must set up a custom workflow using Power Automate.

How often should I run the page review reminder flow?

It is best practice to schedule the Power Automate flow to run once a day. This ensures the system checks the dates regularly without overloading the server or sending duplicate emails.

Can I include a direct link to the SharePoint page in the reminder email?

Yes. When configuring the 'Send an email (V2)' action in Power Automate, you can use dynamic content to insert the 'Link to item' variable directly into the body of the email.

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