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How to Check Microsoft Forms Responses and Program Status

Huda Qurayshi Sep 28, 2026 869 views

Question details

The user needs to know how to view the number of responses collected in Microsoft Forms and check the status of a Student Ambassador Program application.

How to Check Microsoft Forms Responses and Application Status

Product: Microsoft Forms
Device & OS: not provided
Scenario: Monitoring collected survey data in Microsoft Forms and tracking a specific program application status.
Observed behavior: The user is looking for the exact interface location to see response counts, export the data to Excel, and find program status updates.

Before you start

Ensure you are signed in to the Microsoft account associated with your form and the program application to access the correct dashboards.

Solution 1Recommended

View and Export Microsoft Forms Responses

Use the built-in Responses tab in Microsoft Forms to see real-time submission counts and export the data for deeper analysis.

Microsoft Forms provides a dedicated section for form creators to track submissions. You can view summary charts or download the raw data into an Excel spreadsheet.

Sign in to Microsoft Forms

Go to the Microsoft Forms website and log in with your associated Microsoft 365 account credentials.

Open your specific form

Locate the form you want to check under the 'My forms' or 'Recent' tab and click on it to open the editor.

Navigate to the Responses tab

At the top of the form editing page, click on the 'Responses' tab. Here you will see the current number of responses and a summary of the answers.

Export data to Excel

Click the 'Open in Excel' button within the Responses tab to download a spreadsheet containing all individual submission details.

View and Export Microsoft Forms Responses

Permission Requirement: You must be the form owner or have been granted explicit collaborator rights to view the Responses tab.

Solution 2

Check Student Ambassador Program Status

Find out where to look for official updates regarding your program application, as public community forums cannot access this information.

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Analyze Your Exported Form Responses with WPS Office

After downloading your Microsoft Forms responses, you need a reliable spreadsheet tool to analyze the data. WPS Office provides a free, lightweight, and highly compatible alternative to Microsoft Office, letting you effortlessly open, edit, and analyze Excel files.

1. Download and install WPS Office: Visit the official WPS website to download the free suite and install it on your device.
2. Open WPS Spreadsheet: Launch WPS Office and select the Spreadsheet module from the main dashboard.
3. Import your form data: Click 'Open' and select the Excel file you downloaded from Microsoft Forms to begin analyzing your survey responses.

100% compatible with Microsoft Excel (.xlsx) formats exported from Microsoft FormsFree and lightweight alternative to Microsoft Office with a familiar user interfaceSeamlessly manage spreadsheets, documents, and presentations in one application

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Frequently Asked Questions

Why can't I see the 'Responses' tab on my Microsoft Form?

The 'Responses' tab is only visible to the creator of the form or individuals who have been specifically invited as collaborators with viewing permissions. If you only have the link to fill out the form, you will not see the responses.

Can Microsoft community moderators check my Student Ambassador application status?

No, community members and forum moderators do not have administrative access to the backend systems for the Student Ambassador Program. You must wait for official email notifications.

Where does the Excel file go when I click 'Open in Excel'?

By default, your browser will download the Excel file to your device's designated 'Downloads' folder. You can open it using any compatible spreadsheet software like WPS Office or Microsoft Excel.

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