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How to Create a Master List of OneNote Tagged Items in Windows 10
Question details
The user wants to find tagged items across various pages and sections and compile them into a single master list.
- Product
- OneNote
- Device & OS
- Windows 10
- Scenario
- Organizing notes and searching for tags across multiple sections to generate a summary page.
- Observed behavior
- OneNote for Windows 10 allows assigning tags but lacks the built-in Find Tags functionality to automatically create a summary page of all matching tags.
Before proceeding, check your Start menu to see whether you are using the 'OneNote for Windows 10' app or the standard 'OneNote' desktop application, as their tag management features differ significantly.
Use the Standard OneNote Desktop Application
Switching to the standard desktop version of OneNote allows you to use the full 'Find Tags' feature to automatically generate a master list.
OneNote for Windows 10 is a streamlined version of the app and does not include the advanced tag-search features. The standard desktop application (simply called 'OneNote') provides a comprehensive summary tool.
If you do not have it installed, download the standard desktop version of OneNote from the Microsoft website and log in to sync your existing notebooks.
Navigate to the Home tab on the top ribbon and click the 'Find Tags' button to open the Tags Summary pane on the right side of your screen.
In the Tags Summary pane, use the 'Group tags by' dropdown to organize your tags, and set the 'Search' dropdown to specify whether you want to search the current page, section, or all notebooks.
Scroll to the bottom of the Tags Summary pane and click the 'Create Summary Page' button. OneNote will instantly create a new page containing a master list of all matching tagged items.
Use the Search Function as a Manual Workaround
If you must continue using OneNote for Windows 10, you can use the standard search tool to locate tags and manually compile your list.
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Frequently Asked Questions
Why is the Find Tags button missing in my OneNote?
You are likely using the 'OneNote for Windows 10' application, which is a simplified version of the software and does not include the full Find Tags feature. Upgrading to the standard desktop version of OneNote will restore this functionality.
Can I search by tag name in OneNote for Windows 10?
Yes, you can click the magnifying glass Search icon and manually type the name of the tag (such as 'To Do') to see a list of pages containing that text, but it will not generate an automatic summary page.
Is the standard OneNote desktop application free to use?
Yes, the standard OneNote desktop application is entirely free to download and use from the official Microsoft website. It can be installed alongside OneNote for Windows 10.
Will I lose my notes if I switch to the desktop version of OneNote?
No. Your notebooks are synced securely to your Microsoft account cloud. Once you log into the standard OneNote desktop application using the same account credentials, all your notebooks, sections, and pages will automatically synchronize.
