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How to Create a QR Code Log Matrix with Microsoft Forms

Nimra Malik Oct 9, 2026 869 views

Question details

The user wants to set up a log matrix using Microsoft Forms to collect weekly QR code scans, submission dates, and inventory information, and then export this data to Excel.

How to Create a QR Code Log Matrix with Microsoft Forms

Product: Microsoft Forms
Device & OS: not provided
Scenario: Tracking weekly inventory and submission data by having colleagues scan a QR code to fill out a matrix.
Observed behavior: Microsoft Forms needs to be configured to act as a log matrix, but it lacks a built-in QR code generator to distribute the form.

Before you start

Ensure you have an active Microsoft account to create the form, and open a reliable web-based QR code generator in a separate tab, as Microsoft Forms does not natively generate QR codes.

Solution 1Recommended

Generate a QR Code for Your Microsoft Form

Since Microsoft Forms lacks a built-in QR generator, you will need to build the form, copy its link, and use an external QR code generator for distribution.

To successfully create a log matrix, you must first design the data collection fields in Microsoft Forms. Once the form is ready, you can convert its sharing link into a QR code so colleagues can quickly scan and log their weekly inventory.

Create the Log Matrix Form

Log in to Microsoft Forms, click 'New Form', and add necessary fields such as Date, Inventory Item, and Quantity. This will serve as your digital log matrix.

Copy the Form Link

Click the 'Collect responses' or 'Send' button located in the top right corner of the screen, and copy the provided URL for your form.

Generate the QR Code

Open a trusted third-party QR code generator website. Paste the copied Microsoft Forms URL into the generator and click 'Create QR Code'.

Distribute for Scanning

Download the generated QR code image. You can now print this QR code and place it near your inventory or share it digitally for colleagues to scan with their mobile devices.

Export Responses to Excel

As colleagues submit their logs, navigate to the 'Responses' tab in your Microsoft Form and click 'Open in Excel' to download and review the matrix data.

Generate a QR Code for Your Microsoft Form

Form Settings: Make sure to adjust your form settings to allow multiple responses if colleagues need to submit inventory logs on a weekly basis.

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Analyze Your Matrix Data Seamlessly with WPS Office

After exporting your Microsoft Forms responses, you can use WPS Office to open, analyze, and format your Excel (.xlsx) file. WPS Office provides a lightweight, highly compatible, and entirely free solution for managing your log matrices and inventory spreadsheets.

100% compatibility with Microsoft Excel (.xlsx) files exported from FormsFree and lightweight suite covering Spreadsheet, Writer, and PresentationFamiliar user interface requiring zero learning curve for rapid data analysisBuilt-in pivot tables and charts to visualize your weekly inventory logs

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Frequently Asked Questions

Can Microsoft Forms generate a unique QR code for each inventory item?

No, Microsoft Forms generates a single URL for the entire form. If you need distinct tracking for different items, you must use an external generator to create separate QR codes that perhaps link to uniquely pre-filled URLs, or ask the user to select the item manually within the form.

Why can't respondents submit the form multiple times?

By default, your form might be restricted to a single submission. To fix this, open your form in Microsoft Forms, go to Settings (the three dots in the top right), and uncheck the 'One response per person' option so colleagues can submit weekly logs.

Do my colleagues need a Microsoft account to scan and submit the form?

It depends on your form settings. If you select 'Anyone can respond' under the 'Send and collect responses' menu, colleagues can scan the QR code and fill out the matrix without needing to sign in to a Microsoft account.

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