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How to Download Audio Transcripts in Microsoft Teams
Question details
The user wants to know the steps to download an audio transcript from a Microsoft Teams meeting.
- Product
- Microsoft Teams
- Device & OS
- not provided
- Scenario
- Retrieving meeting records and transcripts after a Microsoft Teams meeting has concluded.
- Observed behavior
- The user needs to download the transcript file (DOCX or VTT format) but may need to navigate participant permissions or IT administrator restrictions.
Ensure that the meeting has ended. By default, only the meeting organizer or individuals granted owner permissions can download transcript files, while standard participants can only view them.
Download Transcript via Meeting Chat or Calendar Event
Access and download the completed transcript directly from the Teams interface where the meeting was held.
If you are the meeting organizer or have been granted owner permissions, you can download the transcript directly from the meeting details.
Navigate to the Teams Calendar or the Chat tab, and select the specific meeting event or chat thread.
Click on the 'Recording & Transcripts' tab, or locate the generated transcript block directly within the meeting chat history.
Click the download arrow next to the transcript and select either the DOCX or VTT file format to save it to your local device.
Resolve Permission and Administrator Restrictions
If you cannot download the transcript, you may need to verify file ownership or IT administrator policies.
Open and Edit Downloaded Transcripts with WPS Office
Once you download your Microsoft Teams transcripts as DOCX files, you can seamlessly open, view, and edit them using WPS Office. It is a lightweight, highly compatible alternative to Microsoft Word.
- 1. Install WPS Office: Download and install WPS Office for free on your computer.
- 2. Open the Transcript: Launch WPS Writer, click 'Open', and select your downloaded Teams transcript DOCX file.
- 3. Review and Edit: Use the built-in word processing tools to format, edit, and highlight important parts of your meeting transcript.
Frequently Asked Questions
Where are Microsoft Teams transcript files saved?
Transcript files are generally stored in the meeting organizer's OneDrive for Business or SharePoint, depending on the specific type of meeting (channel vs. non-channel).
Why can't I see the download option for my Teams transcript?
The download option might be missing if you were only a standard participant rather than an organizer/owner. Additionally, your IT administrator may have configured global retention settings to block transcript downloads.
What formats are available for Teams transcript downloads?
Microsoft Teams allows users with appropriate permissions to download meeting transcripts in DOCX (Microsoft Word) or VTT (Video Text Tracks) formats.
Can participants delete a transcript in Teams?
No. By default, only the meeting organizer or designated owners can download or delete the transcript file. Participants only have permissions to view the transcript.
