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How to Notify Multiple People When Someone Submits a Microsoft Form

Olivia Miller Oct 12, 2026 868 views

Question details

The user wants to configure Microsoft Forms to send email notifications to multiple recipients or a specific group whenever a new form response is submitted.

How to Notify Multiple People Upon Microsoft Form Submission

Product: Microsoft Forms
Device & OS: not provided
Scenario: Collaborating on form responses where a team needs immediate alerts upon a new submission.
Observed behavior: By default, Microsoft Forms only sends an email notification to the single owner who originally created the form, lacking a built-in input field to add additional email addresses.

Before you start

Ensure you have owner access to the Microsoft Form in question and check if your Microsoft 365 account has permissions to create Power Automate workflows or Microsoft 365 Groups.

Solution 1Recommended

Move the Form to a Microsoft 365 Group

Transferring your personal form to a Microsoft 365 Group allows all members of that group to receive submission notifications via the shared group mailbox.

This is the most straightforward method provided natively by Microsoft. When a form is owned by a group, the notification emails are sent to the group's shared mailbox, which can then be distributed to all group members.

Enable notifications in the form

Open your form in Microsoft Forms. Click the 'More form settings' (three dots) icon in the top right corner, select 'Settings', and check the box for 'Get email notification of each response'.

Move the form to a group

Navigate back to the Microsoft Forms portal (Forms homepage). Find your form under 'Recent' or 'My forms', click the three dots on the bottom right of the form tile, and select 'Move to a group'.

Select the target group

Choose the Microsoft 365 group containing the multiple people you want to notify, and confirm the move. The form is now a Group Form.

Update Group email settings

To ensure members receive the emails in their personal inboxes, the group administrator must go to Outlook, open the Group settings, and check 'Send copies of group conversations and events to group members'.

Important Note on Group Forms: Once you move a personal form to a group, you cannot move it back to your personal account. Only Microsoft 365 group members will have access to edit the form.

Solution 2

Set Up a Power Automate Workflow

Create a custom automated flow to send specific, customized emails to any number of individuals whenever a new form response is submitted.

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Frequently Asked Questions

Can I add multiple email addresses directly in Microsoft Forms settings?

No, the default 'Get email notification of each response' setting in Microsoft Forms only sends an email to the individual form owner. You cannot manually type multiple email addresses into the standard Forms settings directly.

Why am I not receiving email notifications for a Group Form?

If the form belongs to a Microsoft 365 Group, the group's email settings might be configured to not send copies to members' inboxes. The group admin must go to the group settings in Outlook and enable 'Send copies of group conversations and events to group members'.

Is Power Automate free to use for Forms notifications?

Power Automate is included with most Microsoft 365 business, education, and enterprise subscriptions. As long as you have an active commercial or educational M365 license, you can create basic automated flows for Microsoft Forms without additional costs.

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