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How to Synchronize a Task Between Two Plans in Microsoft Planner

Chanuka Geekiyanage Oct 10, 2026 869 views

Question details

The user wants to copy a task to another plan in Microsoft Planner and keep both copies automatically synchronized when changes are made.

How to Synchronize a Task Between Two Plans in Microsoft Planner

Product: Microsoft Planner
Device & OS: not provided
Scenario: Managing tasks across multiple plans and needing updates on a task to reflect in both places without manual duplication.
Observed behavior: Microsoft Planner does not currently support native synchronization of the same task across two different plans; copying a task only creates an independent duplicate.

Before you start

Because Microsoft Planner lacks a native task synchronization feature, ensure you have access to Microsoft Power Automate and the necessary permissions to create workflows across both plans.

Solution 1Recommended

Use Microsoft Power Automate as a Workaround

Create a custom Power Automate flow to trigger updates when a task is modified, effectively syncing it to a secondary plan.

Since Planner cannot natively synchronize the same task across two plans, you can build an automated workflow using Power Automate. This flow will monitor a specific task for updates and push those changes to a corresponding task in another plan.

Create a new automated flow

Open Microsoft Power Automate, click on 'Create' from the left menu, and select 'Automated cloud flow'.

Set the Planner trigger

Name your flow and search for the Planner trigger 'When a task is updated' or 'When a task is completed', then specify the original Group and Plan ID.

Add an update action

Add a new step, search for Planner, and select 'Update a task'. Map the dynamic content fields (like title, progress, and dates) from your trigger to the corresponding task ID in your secondary plan.

Save and test

Save the workflow and test it by updating the original task in Planner to verify that the changes successfully reflect in the second plan.

Use Microsoft Power Automate as a Workaround

Power Automate Community Resources: If you need specific workflow templates, advanced logic, or troubleshooting for your flow, the Microsoft Power Automate Community forum is highly recommended.

Solution 2

Submit a Feature Request to Microsoft

Provide feedback directly to Microsoft to request native task synchronization between plans.

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Frequently Asked Questions

Can I link a single Planner task to multiple plans natively?

No, Microsoft Planner does not natively support adding, linking, or syncing a single task across multiple plans. A task exists solely within the specific plan where it was created.

Does copying a task in Planner also sync future updates?

No. When you use the built-in 'Copy task' feature in Microsoft Planner, it creates an entirely independent duplicate in the target plan. Any future updates made to the original task will not be reflected in the copied task.

Are there third-party tools to sync Microsoft Planner tasks?

Yes. In addition to Microsoft Power Automate, third-party workflow automation platforms like Zapier or Make (Integromat) can be configured to detect task changes and sync updates between different Planner boards.

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