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How to View SharePoint Site Usage Analytics for More Than 90 Days

Aamir Naveed Akram Oct 14, 2026 869 views

Question details

The user needs to view historical usage analytics for a SharePoint site beyond the built-in 90-day reporting limit.

How to View SharePoint Site Usage Analytics for More Than 90 Days

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Analyzing long-term site traffic, user engagement, and historical data from the date of site creation.
Observed behavior: Built-in SharePoint and Microsoft 365 admin center analytics only provide reporting ranges of up to 90 days, with no standard setting to view older data.

Before you start

Ensure you have Site Owner or Administrator permissions to access site usage reports, and verify your organization's data privacy policies before exporting analytics data or integrating external tracking tools.

Solution 1Recommended

Export and Retain Usage Data Regularly

Since SharePoint restricts out-of-the-box analytics to a rolling 90-day window, downloading these reports periodically is the best way to maintain a permanent historical archive.

By establishing a routine schedule to export the usage metrics, you can aggregate the data locally over time to perform year-over-year comparisons and long-term analysis.

Access Site Settings

Navigate to your SharePoint site and click on the Gear icon (Settings) in the top-right corner of the screen.

Open Site Usage

Select 'Site usage' from the dropdown menu to open the built-in analytics dashboard.

Set Reporting Range

Change the reporting date range to 'Last 90 days' to capture the maximum allowable data in one batch.

Export the Data

Click the 'Export' button (typically represented by a download or Excel icon) to save the analytics report as a CSV or Excel file to your local computer.

Establish an Archiving Routine

Repeat this export process every 90 days and combine the downloaded files to build a continuous historical database.

Set a Reminder: Because data older than 90 days is permanently cleared from the dashboard, set a calendar reminder every 3 months to ensure you do not miss an export window.

Solution 2

Integrate a Third-Party Analytics Solution

For more detailed analytics, such as referral sources and unlimited historical data retention, connect an external tool like Google Analytics.

Free Microsoft Office alternative

Analyze Exported SharePoint Reports with WPS Office

When you export your SharePoint site usage data to bypass the 90-day limit, you need a powerful spreadsheet tool to aggregate and analyze those historical records. WPS Office offers a free, lightweight, and highly compatible alternative to Microsoft Office, perfect for managing complex CSV and Excel data.

1. Download and Install WPS Office: Visit the official WPS website, download the free suite, and follow the simple on-screen instructions to install it on your device.
2. Open Exported SharePoint Data: Launch WPS Spreadsheet and open the CSV or Excel file you exported from your SharePoint site usage dashboard.
3. Merge and Analyze Trends: Copy data from multiple 90-day export files into a single master sheet, then use WPS Spreadsheet's built-in pivot tables and charts to analyze long-term trends.

Fully compatible with Microsoft Excel (.xlsx and .csv) formats exported directly from SharePoint.Free and lightweight suite including Writer, Spreadsheet, Presentation, and PDF tools.Familiar user interface ensuring quick adoption and seamless migration from MS Office.Advanced charting and data filtering tools to visualize your long-term SharePoint site traffic seamlessly.

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Frequently Asked Questions

Can Microsoft Support extend my SharePoint analytics retention period?

No, the 90-day limit is a hard constraint for built-in analytics in SharePoint. There is no hidden setting that Microsoft Support can unlock to provide data beyond this timeframe.

Does the Microsoft 365 admin center offer longer usage tracking for SharePoint?

No, the Microsoft 365 admin center also restricts SharePoint site usage reports to a maximum of 90 days natively. For longer tracking, manual exporting or third-party tools are required.

What data is included in the SharePoint 90-day usage report?

The built-in report typically includes metrics such as unique viewers, total site visits, average time spent per user, popular content, and site traffic trends over the specified period.

Can I use Google Analytics on modern SharePoint pages?

Yes, but because modern SharePoint pages restrict traditional custom script injection for security reasons, you must deploy a custom SharePoint Framework (SPFx) extension to implement the Google Analytics tracking code safely.

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