How to add comment in excel step by step

July 21, 2022

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While creating a spreadsheet, people can use excel comments for a number of reasons. One of the functions of the feature is to explain a formula in a cell, which is useful when other people will be working with the Excel file. Excel comments can also be used to add reminders or notes for other users, as well as to link to other Excel workbooks. Once a remark has been added, Excel gives users the option of resizing, modifying the shape, and formatting the comments in their desired way. In order to get the most out of comments, an Excel user needs grasp how to manage them.

How to add comments to a cell in excel online, 2016 and 2019:

  1. While there are many Excel versions, adding comments is done in a similar manner in all of them. To add a remark to a cell, first place the cursor on the cell you want to comment on, then right-click on the cell and select Insert Comment from the menu.

Alternatively, please follow these following steps:

  1. To use the commenting options, go to the Review tab and choose New Comment. Anew text box will emerge, with the user's name and an insertion point at the beginning of a new line below the user's name. 

  2. Insert your text in the text box.

  3. Then, to finish editing, click outside the cell. At the right corner of the cell, an inverted little red triangle will emerge. The triangle helps you find the cell that has a remark.

  4. Hover your mouse pointer over the cell with the little red triangle to see the remark.

How to show or hide excel comments:

Excel is set up to hide comments by default, however each comment may be seen simply hovering over the cell with the comment. If you want the remark in each cell to be hidden or visible, perform the following:

  1. Select either display or hide the comment by right-clicking wherever on the cell. Alternatively, use the commenting options by clicking the review tab and then clicking the show/hide comments button.

  2. Click the Review tab, then the Show All Comments button to see all of the comments in the worksheet. To undo the previous action, click Show All Comments again to hide all the comments.

Note that the Show All Comments option displays all comments on all worksheets in the workbook as well as any new workbooks you create while the option is enabled. To see each remark individually, use the previous/next buttons. When you choose Show all Comments, the comments become permanently accessible until you deactivate the option. Excel does not have a feature that allows users to just see comments on one worksheet in a workbook.

How to edit or delete a comment in excel:

You might wish to make adjustments to your Excel workbook's comments after you've added them. You can modify a remark by doing one of the following:

  1. Choose Update Comment from the dropdown option that appears when you right-click on the cell you wish to edit.

  2. Click the Edit Comment command beneath the commenting tools on the Review Tab.

  3. Press Shift+F12.

  1. If you want to delete a comment, move the mouse to the cell and right click on it and then choose delete from the list.

Note: This article was an attempt to show you how to add comment in excel online, 2016 and 2019, in both windows and on mac. To get the newest version of WPS Office, you must first access this operating interface.

You just need to have a little understanding of how and which way things work and you are good to go. With having this basic knowledge or information of how to use it, you can also access and use different other options on excel or spreadsheet. Also, it is very similar to Word or Document. So, in a way, if you learn one thing, like Excel, you can automatically learn how to use Word as well because both of them are very similar in so many ways. If you want to know more about WPS Office, you can download WPS Office to access, Word, Excel, PowerPoint for free.