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How to Edit a PDF [For Architects and Constructors]

May 24, 2024

A major part of being an architect or an architecture student is creating architectural drawings, construction plans, and project documentation. If you have clients, it is important to keep them in the loop with your plans and inform them of any changes you make. Drawing tools such as AutoCAD offer the feature of converting files to PDF, which is great. However, if you make a minor mistake in the text of the drawing and need to send it to a client, your only option might be editing the PDF. I know the pain of editing PDFs on your own, so I will show you how to edit a PDF for architects and constructors.

How to Edit a PDF [For Architects and Constructors]

How Editing PDFs Can Help You with Your Architectural Practices

Regardless of the department you work in within architecture, a primary responsibility of architects and constructors involves sharing files in PDF format. If you're here to learn how to edit PDF files, it's essential to grasp this skill because you never know when you might need it. Here are some instances where knowing how to edit your PDF files can be invaluable for architects and constructors:

  • Correcting Minor Errors: Architects and constructors often need to rectify small mistakes or typographical errors in their PDF documents. Whether it's a misspelled word or a minor formatting issue, the ability to quickly edit these errors ensures that the document maintains a professional standard. For example, if a measurement is incorrectly labeled on a construction plan, being able to directly edit the PDF saves time and prevents misunderstandings during the building process.

  • Updating Project Details: Projects in architecture and construction are dynamic, with details frequently evolving throughout the development process. Having the flexibility to update project specifications, timelines, or other details directly in the PDF document streamlines communication and ensures that all stakeholders are working with the most current information.

  • Client Feedback: Client collaboration is a fundamental aspect of architecture and construction projects. Clients often provide feedback on proposed designs, and being able to implement these changes directly within the PDF document facilitates a smooth feedback loop. Whether it's modifying room layouts, adjusting material choices, or fine-tuning aesthetic elements, the ability to edit PDFs ensures that client preferences are accurately reflected in the final project documentation.

  • Adding Annotations: Annotations are invaluable for conveying additional information or context within architectural drawings and construction plans. Being able to add notes, comments, or markups directly onto the PDF document enables architects and constructors to highlight specific areas of interest, provide explanations for design decisions, or flag potential issues for further discussion.

  • Revising Drawings: As projects progress, architectural drawings may need to be revised to accommodate design changes, address feedback, or incorporate new requirements. Having the ability to edit PDF drawings simplifies the revision process, allowing architects and constructors to make adjustments to dimensions, annotations, or graphical elements without having to recreate the entire drawing from scratch.

  • Compliance and Regulations: Compliance with building codes, zoning regulations, and industry standards is critical in architecture and construction. As regulations evolve or new standards are introduced, documents may need to be updated to remain compliant. Being able to edit PDF documents enables architects and constructors to make necessary changes to ensure that their projects adhere to the latest regulatory requirements, without the need for extensive rework or manual revisions.

  • Collaboration: Collaboration is key in architecture and construction projects, often involving multiple stakeholders such as architects, engineers, contractors, and clients. Being able to incorporate changes suggested by team members directly into the PDF document facilitates efficient collaboration and ensures that everyone's input is accurately captured.

  • Presentation Preparation: Presentations play a crucial role in conveying project concepts, progress, and outcomes to stakeholders. Tailoring PDF documents for presentations involves highlighting key information, emphasizing specific details, and ensuring visual clarity. The ability to edit PDFs allows architects and constructors to customize their presentation materials, creating engaging and impactful visuals that effectively communicate their ideas and proposals to clients, investors, or project teams.

In addition to the mentioned functionalities, certain advanced features may necessitate a subscription membership. Although Adobe offers these features, its subscription costs can pose a financial hurdle for many architects and constructors. Fortunately, alternatives such as WPS PDF offer a more budget-friendly solution, providing comprehensive capabilities at a significantly reduced price.

With a monthly subscription priced at just $2.33 and additional discounts tailored for architecture and construction professionals, WPS PDF delivers exceptional value. Furthermore, WPS PDF offers a seven-day trial period, allowing architects and constructors to fully explore its features before making a subscription commitment.

How to Edit a PDF [For Design Modifications and Updates]

Designing is a fundamental aspect of an architect's role, but the journey doesn't end there. When you're on the verge of sending your PDF to a client and spot a typo or error that urgently needs correction, you can rely on WPS Office to come to your rescue.

Here's how to edit PDF text and images using WPS Office:

Text Editing:

Adding text to your design can be beneficial, and you might need to edit it due to typos or the addition or reduction of information.

WPS PDF Add Text tool

Step 1: To insert a new section in the PDF, select the "Add text" button in the Edit ribbon. Then, click where you want the new section and type in the content.

Step 2: To change the font, WPS PDF will show the "Edit PDF" pane on the right while you're adding text. You can adjust the font in the Text Properties section.

Customize font of added text

Annotation and Comments: Annotating and adding comments to your design is crucial for collaboration, and you may need to edit or refine them as your project evolves.

WPS PDF Highlight tool

Step 1: Go to the Comment tab in WPS PDF to use annotation or highlighting tools.

Step 2: Click on "Highlight" and select the text you want to highlight with your cursor.

Highlight text in PDF

Step 3: To change the highlight color, click the arrow in the Highlight option and choose from different colors.

Change Highlight color in WPS PDF

Step 4: Check out other annotation tools like drawing tools and shape annotations in the Comment tab.

Find & Replace: Utilizing the find and replace feature is essential for maintaining consistency and efficiency in your architectural documentation. Whether you need to update terminology or correct errors, this tool ensures accuracy and saves valuable time during the editing process.

WPS PDF Find & Replace tool

Step 1: Look for the "Find and Replace" tool in the "Home" ribbon. Click on it to open a window on the right side of the WPS PDF screen.

Step 2: Just search for a word you want to find in the PDF, then use other tools to change it if needed.

Search for a term in PDF using Find & Replace feature

This method provides architects with a swift and efficient method to make changes to their designs and promptly send them to clients for further evaluation. It ensures that any last-minute adjustments or corrections can be seamlessly implemented, maintaining the integrity and professionalism of the architectural process. Not to mention, this capability fosters smoother communication between architects and clients, allowing for quick feedback and iterative improvements, ultimately leading to enhanced project outcomes.

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How to Edit a PDF [For Project Collaboration and Document Sharing]

In the architecture profession, staying in constant communication with clients is crucial to ensure their approval at every stage of the design process. Collaborative features provided by tools like WPS Office offer architects the ability to discuss all the intricacies of the design with their team and clients in real-time. By facilitating seamless collaboration, these features enable architects to address client feedback promptly, make necessary adjustments, and ultimately get the job done faster.

Hyperlinks and Navigation: Incorporating hyperlinks and efficient navigation options is highly important for creating interactive and user-friendly architectural documents. From linking to external resources to facilitating seamless navigation within complex project files, WPS PDF empowers architects to create interactive and user-friendly designs.

WPS PDF Hyperlinks and Navigation

Step 1: First, click on the "Attachment" button found in the Edit tab. Then, position your cursor at the desired location within the PDF and click the left mouse button.

Step 2: Next, navigate to the file you wish to attach on your computer and select it to link it with the PDF form.

Attach files to PDF

Step 3: Similarly, to insert a hyperlink into your PDF, select the "Link" button within the Edit tab. Then, place your cursor on the PDF where you want the link and click the left mouse button.

Place cursor on PDF to add link

Step 4: This action will prompt the Create Link dialog to appear, allowing you to adjust the link style under the Facade section.

Customize Link Style

Step 5: Within the Link Action section, choose one of the available options. For instance, opting for "Open URL" means that when a colleague clicks the link, the specified URL will open in their preferred web browser.

Choose from various Link Actions

Digital Signatures: Adding digital signatures ensures the authenticity and integrity of your architectural documents, providing confidence and security for both you and your clients. With WPS PDF, signing and verifying documents becomes a streamlined process, enhancing efficiency and trust in your professional endeavors.

WPS PDF Add Signature

Step 1: If you're using WPS PDF to add your digital signature for the first time, click on the "Add Signature" button in the Fill & Sign tab.

Step 2: A box will pop up where you can create your digital signature. You can draw it, type it, or upload an image of your signature. Once you're done, click "OK".

Create a new Signature on WPS PDF

Step 3: Your cursor will now look like your digital signature. Just click anywhere in the document to place it, and you can adjust its size by dragging the border if needed.

Place Signature in your PDF

Adding Watermark: Adding watermarks adds an extra layer of protection to your architectural documents, safeguarding your intellectual property and enhancing professionalism. With WPS PDF, customizing watermarks becomes a simple yet effective way to ensure document authenticity and brand identity.

WPS PDF Watermark

Step 1: To add a watermark to an important PDF, click on the "Watermark" button in the Edit ribbon.

Step 2: Next, choose a default watermark from the options available.

Step 3: If you prefer to create a custom watermark, such as your company name or logo, click on the "Add" option in the Custom Watermark section within the drop-down menu.

Add Custom Watermark to your PDF

Step 4: In the Insert Watermark dialog, you can either type in the content of the watermark by selecting "Text" or upload an image for the watermark by selecting "File" in the Source section.

Create your Watermark in PDF

Step 5: Then, adjust the opacity, rotation, and proportionality of the watermark in the Surface section.

Style your Watermark in PDF

Step 6: Finally, define the position of the watermark in the Position section. You can choose to have the watermark as a large logo in the center, and also specify if you want the watermark to appear on all pages of the PDF.

Position your Watermark in PDF

This method of sharing documents and collaborating seamlessly is surprisingly simple, despite its apparent complexity. By following this step-by-step approach, you can streamline your workflow and make your professional life significantly easier. With this process, you can stay in constant touch with members of your team, ensuring that everyone is on the same page and feedback is received promptly for timely adjustments. It's a simple yet powerful way to enhance communication, foster teamwork, and ultimately achieve greater efficiency and success in your architectural endeavors.

How to Edit a PDF [For Picture & Data Extraction]

Even as everything moves towards digitalization, architects still value the tactile experience of drawing and jotting down observations on paper. And that's perfectly okay! WPS PDF acknowledges this preference by offering the ability to extract pictures and data through OCR (Optical Character Recognition) technology. Here's how to edit scanned PDF documents from paper to digital with WPS PDF:

OCR (Optical Character Recognition) PDF: Incorporating OCR technology allows architects to easily convert scanned documents into editable text, streamlining the digitization process and improving workflow efficiency. With WPS PDF, seamless OCR integration enhances accessibility and facilitates quick retrieval of critical information within architectural documents.


Step 1: To execute Optical Character Recognition (OCR) on a scanned PDF document, go to the "Convert" tab and select "OCR PDF".

Step 2: A dialog box labeled "OCR PDF" will appear. Simply click on "Perform OCR" to proceed with the OCR process.

Perform OCR on scanned PDFs

Step 3: WPS PDF will then commence the OCR process, which may take some time to complete.

Step 4: Once the OCR process finishes, the scanned PDF will be transformed into an editable format within WPS PDF.

Text Extraction: Converting text from PDFs helps architects and builders collect important details from project plans, construction rules, and building papers. They can then use this information in CAD programs, project trackers, or teamwork tools.

WPS PDF Extract Text

Step 1: To take text out of a PDF, go to the Home tab and select "Extract Text" on the Home ribbon.

Step 2: WPS PDF will start pulling text from the PDF. When it's done, click "Copy" to save the text.

Copy extracted text from PDF

Note: You can paste the copied text into a new document using WPS Writer to save it for later use.

Step 3: To change the PDF, click "Edit" and use your keyboard to make edits.

Edit text in PDF in Extract Text Dialog

Redaction: Redaction features offer architects the ability to selectively hide sensitive information, ensuring confidentiality and compliance with privacy regulations. With WPS PDF, seamlessly redact confidential details from architectural documents, safeguarding sensitive data and maintaining professional integrity.

WPS PDF Wipe Off tool

Step 1: Click on the "Wipe Off" button in the Edit ribbon to remove any information from a PDF.

Step 2: With your cursor, select the area you want to erase, and the chosen information will be deleted from the PDF contract.

Erase content in PDF

Utilizing this method, architects can craft exceptional reports and deliver timely results to their clients with efficiency and precision. While digital drawing may expedite certain processes, traditional architectural drawing remains a comfort for many professionals. With WPS PDF, you can seamlessly integrate both approaches, enjoying collaborative editing features while retaining the familiarity of traditional drawing methods. The image extraction technique offered by WPS PDF not only saves time but also minimizes effort, allowing architects to focus on their creative vision and deliver exceptional outcomes.

How to Edit a PDF [For Data Calculation & Management]

Converting PDFs to other file formats and vice versa can often be a frustrating experience for architects, especially when tools either demand payment or compromise formatting integrity. Architects pride themselves on scrutinizing every fine detail, and any discrepancies can be a source of frustration. However, with WPS Office, you can sidestep these issues effortlessly. Here's how to edit PDF files on Windows 10 and maintain formatting integrity, allowing you to work with and edit your data according to your exact specifications.

Converting PDFs to Spreadsheets: Converting PDFs to spreadsheets enables architects to extract tabular data for analysis and manipulation, enhancing project management and decision-making processes.

WPS PDF Convert to Excel

Step 1: To convert your PDF document containing data into a spreadsheet, go to the Convert Tab and select the "PDF to Excel" option.

Step 2: WPS PDF will begin processing the conversion, and then the WPS PDF Converter dialog will appear.

Step 3: Customize your conversion by adjusting the "Page Range" and "Conversion Mode" as needed.

Step 4: You can also choose where to save the converted Excel spreadsheet by specifying the "Output path" in the provided field.

Step 5: Once you have reviewed and set the desired settings, click on "Convert" to initiate the conversion of your PDF file to an Excel spreadsheet.

Convert PDF to Excel using WPS PDF Converter

Converting PDFs to Long Images: Converting PDFs to long images allows architects to create panoramic views of architectural drawings or plans, facilitating comprehensive visualization of project details. WPS PDF allows effortless conversion capabilities to empower architects to transform multi-page PDFs into long images, enabling better communication and presentation of design concepts to clients and stakeholders.

WPS PDF Convert to Image

Step 1: To convert your PDF with drawings into long images, go to the Convert Tab and select the "PDF to Image" option.

Step 2: WPS PDF will begin processing the conversion, and then the Export to Picture dialog will appear.

Step 3: To create a long image of your PDF drawings, select the "Long picture" option in the Export Type field.

Step 4: If you wish to add a watermark to your converted image, you can do so here. Click on "Default" to add one of the default watermarks provided by WPS PDF, or click on "Custom" to create a new watermark for your picture.

Step 5: Select the desired page range in the Pages field.

Step 6: The Format field is crucial, as it allows you to select the format of your image; PNG, JPEG, BMP, TIF. It is suggested to set the format as PNG to maintain picture quality.

Step 7: Finally, select the output path in the "Export Path" field to save your file in a new location, and then press "Export" to start the conversion.

Convert PDF to Long Images using WPS PDF Converter

Password Protection: Adding password protection ensures the confidentiality and integrity of your architectural documents, providing peace of mind knowing that sensitive information is safeguarded from unauthorized access. With WPS PDF, you can easily set passwords to restrict document access and protect your designs from prying eyes.

WPS PDF Encrypt tool

Step 1: To protect your PDF documents, click on the "Encrypt" button in the Protect ribbon.

Step 2: In the encryption dialog, check“Set the open password” checkbox to set a password for opening the file. This password will be required for anyone trying to access the document.

Add a password to control who can view the PDF

Step 3: If you want to prevent editing and extraction of your PDF contracts, also check the “Set password for editing and extracting” checkbox and then set a separate password.

Add a password to control PDF editing and copying

Important: If you forget the passwords, they cannot be recovered. Be sure to write them down in a safe place to avoid losing access to your work.

As an architect, it's your responsibility to bring your vision to life for your clients in the most comprehensive manner possible. The WPS PDF tool can aid you in achieving this goal by allowing you to adjust the pictures in your PDFs and edit them accordingly. In architecture, precise measurements and presentations are crucial aspects of conveying your design intent effectively. With this method, you can perfectly represent your architectural vision for a particular design, ensuring that the expectations your clients have of you will be met and even exceeded.

Enhance Your Architectural Process with AI PDF

AI doesn't discriminate against any field, and architects can reap immense benefits from AI, particularly AI PDF tools that can revolutionize collaboration and design experiences. Here's how you can make use AI PDF functionalities to improve your architectural practices:

  • Customizable Templates: AI PDF platforms offer customizable templates for architectural documents like proposals, contracts, and presentations, ensuring consistency and professionalism across materials.

  • Efficient Drawing Extraction: Architects can extract drawings and floor plans from PDFs quickly and accurately using AI technology, saving time and reducing errors.

  • Collaborative Annotation: Advanced annotation tools enable real-time collaboration, allowing architects and stakeholders to mark up documents, clarify specifications, and provide feedback.

  • Document Security and Compliance: AI PDF platforms prioritize document security with encryption, access control, and compliance management features, ensuring adherence to industry standards and regulatory requirements.

Advanced Features of WPS Office: For Architects & Constructors!

WPS Office is renowned for its versatility, catering to students and professionals across various fields and disciplines. Its AI integration within the Writer and Presentation tools makes it particularly appealing to architects. Here are some exclusive features offered by WPS Office that architects can leverage:


  • Extract Picture: With this feature, architects can easily grab images and graphics from various documents like CAD drawings, blueprints, and design proposals. It's a quick way to isolate and save relevant visuals for further analysis, collaboration, or presentations. This makes collecting visual references a breeze and boosts efficiency in project documentation and communication.

  • Batching: WPS Office lets architects handle multiple documents at once with its Batching feature. Whether you're renaming files, converting formats, or applying templates, batching helps automate repetitive tasks and streamline document management. It saves time, ensures consistency, and boosts productivity in project management and documentation.

WPS Batch PDF Printing

  • PDF OCR (Optical Character Recognition): Need to convert images like receipts or invoices into PDFs? WPS Office has got you covered with its Picture to PDF feature. This makes document management, expense reporting, audit preparation, and collaborative sharing a breeze for accountants, improving efficiency and productivity in their workflows.

FAQs about Editing a PDF

Q1. How can I Convert PDF to Word?

PDFs can easily be converted to Word documents using the WPS PDF Converter available in WPS Office.

Step 1: To convert your PDF file into a Word document, select "PDF to Word" option in the Convert ribbon.

Step 2: WPS PDF will read and process the PDF file, and then you'll see the WPS PDF Converter dialog.

Step 3: Tailor your conversion by adjusting the "Page Range" and "Conversion Mode" to suit your needs.

Step 4: You can also decide where to save the converted Word document by specifying the "Output path" in the provided field.

Step 5: Once you've reviewed and adjusted the settings as needed, click on "Convert" to start the conversion of your PDF file to a Word document.

Q2. Can I split a PDF?

Yes, you can easily split a PDF using WPS PDF. Here's how:

Step 1: First, go to the Tools Tab and select the "Split PDF" option in the Tools ribbon.

Step 2: In the WPS PDF Converter window, you can adjust the settings for splitting your PDF, such as specifying the range of pages you want to split in the Page Range field.

Step 3: Decide where you want to save the split PDF document by entering the desired location in the "Output path" field.

Step 4: Once you're satisfied with the settings, click on "Split" to initiate the splitting process.

Improve Your Architectural Practice with WPS Office

As an architect, your role is not just about designing structures; it's about shaping communities and fulfilling the aspirations of your clients. Whether you're drafting blueprints for a new home, creating plans for a commercial complex, or renovating existing spaces, your work leaves a lasting impact on the built environment.

In the dynamic world of architecture, you need tools that can keep up with your creativity and productivity. From conceptualization to construction, WPS Office is your trusted companion throughout the process of learning how to edit a PDF for architects and constructors. Download WPS Office today and experience the difference it can make in your architectural practice.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.