How to use filter in excel (Easy Steps)

July 26, 2022

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The filter in excel helps display relevant data by eliminating the irrelevant entries temporarily from the view. The data is filtered as per the given criteria. The purpose of filtering is to focus on the crucial areas of a data set. For example, the city-wise sales data of an organization can be filtered by the location. Hence, the user can view the sales of selected cities at a given time.

When working with a large database, a filter is really necessary. The filter, a frequently used tool, transforms a thorough view into an understandable one. The data set must have a header row with the names of all the columns in order to apply filters.

Working with filters is beneficial because they satisfy our wants in the manner we choose. Select the entries you want to be visible and deselect the remainder of the items to filter the data. Below is a list of the three ways to add filters in Excel:

Filtering is possible with the Home tab.Using the filter feature found on the Data tabUsing the quick key

How to use filter in excel online, 2016 and 2019:

If you only want to see records that match certain criteria, filter your Excel data.

1.Select a data set's single cell by clicking it.Click Filter under the Sort & Filter group on the Data tab.

2.The column headers include arrows.

3.Toggle the arrow by Country.Select All by clicking it, then select USA by selecting the checkbox next to it.

4.Click on ok.Result. Excel only shows sales in the United States.

5.Toggle the arrow by Quarter.Select All to remove all of the check marks, then select the checkbox next to Quarter 4.

6.Click on ok.Result. Excel only shows the sales in the United States for Quarter 4.

7.Click Clear under the Sort & Filter group on the Data tab to remove the filter. Click Filter to remove the filter and the arrows.

8.Excel data can be filtered more quickly.Select a cell.

9.Right-click, select Filter, and then choose Filter by Value of Selected Cell.

10.Result. Excel only shows sales in the United States.

Note: This above written article is an attempt to show you how to use filter in excel online, 2016 and 2019. This above stated method can be applied in both windows and macYou just need to have a little understanding of how and which way things work and you are good to go with your work. With having this basic knowledge or information of how to use it, you can also access and use different other options on excel or spreadsheet. Also, it is very similar to Word or Document. So, in a way, if you learn one thing, like Excel, you can automatically learn how to use Word as well because both of them are very similar in so many ways. If you want to know more about WPS Office, you can download WPS Office to access, Word, Excel, PowerPoint for free.