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10 Best Free Invoice Bill Formats (Make It Easier)

July 31, 2023 823 views

Do you want to make billing easier and quicker? What if I told you it's possible without breaking the bank on expensive software or hiring an accountant?

Well, lucky for you, several invoice bill formats online are completely free — no strings attached. In this blog post, we will explore 10 great options to create invoices quickly and get paid faster.

Let's take the stress away from creating invoices; dive right in!

Importance of Proper Invoicing

Proper invoicing is essential for any business, big or small. It helps you maintain accurate financial records and get paid on time. It also helps you establish a professional image for your business.

Proper invoicing includes promptly sending the invoice, providing detailed information about the services or products, and setting clear payment terms.

The Basics of Invoicing Bill

Invoicing is a straightforward process that involves creating a bill for the goods or services you have provided. It typically includes the company's name, invoice date, invoice number, a bill to and ship to information, an itemized list of services or goods sold, payment terms, and due date.

Types of Invoices

There are several types of invoices that you can use, depending on your business needs. Some of the most common types of invoices include:

  1. Standard invoice: A standard invoice is a simple invoice that includes basic information such as the company's name, invoice date, invoice number, and a list of services or goods provided.

  2. Proforma invoice: A proforma invoice is used when you must provide an estimated cost to a customer before the invoice is sent. It includes the same information as a standard invoice but is not a legal document.

  3. Recurring invoice: A recurring invoice is used when you provide services regularly, such as monthly or yearly. It includes the same information as a standard invoice but is sent automatically at a predetermined frequency.

Essential Elements of an Invoice

An invoice should include specific elements to be considered valid and legally binding. These elements include:

  1. Company Name: The company name should be prominently displayed on the invoice.

  2. Date of Invoice: The invoice date is important as it helped you and your customer track when the invoice was created.

  3. Invoice Number: The invoice number is a unique identifier that helps you keep track of the invoice and makes it easier to reference in the future.

  4. Bill To and Ship To Information: This should include the customer's name, address, and contact information.

  5. Itemized List of Services or Goods Sold: The itemized list should include a detailed description of the services or goods sold, the quantity, and the price.

  6. Payment Terms and Due Date: This section should include the payment terms, such as the payment method and due date.

  7. Total Amount Due: The Amount due should prominently be displayed on the invoice.

Using a Ready-Made Template

One of the easiest ways to create an invoice is to use a ready-made template. There are several free invoice templates available online that you can use to create your invoice. These templates are easy to use, and you can customize them to fit your business needs.

How to Design a Bill Using an Invoice Bill Format?

Now that you know the basics of invoicing, let's design an invoice using an invoice bill format.

Step #1. Choose an Appropriate Invoice Bill Format

Choosing an appropriate invoice bill format is the first step in designing a bill. Several invoice bill formats are available, and you should choose one that suits your business needs. Some of the most common invoice bill formats include:

  1. Standard Invoice

  2. Proforma invoice

  3. Recurring invoice

Before choosing an invoice bill format, consider your business type and the services or goods you provide. This will help you choose a format that fits your needs.

Step #2. Use an Invoice Title

Using an invoice title is an essential part of designing a bill. It should be clear and concise, indicating what the invoice is for. For example, if you are invoicing for web development services, your invoice title could be "Web Development Services Invoice."

Step #3. Write an Attractive Professional Summary

An attractive professional summary is an excellent way to catch your client's attention. It should be brief, concise, and highlight your main services or products. This summary should appear at the top of your invoice bill and be read easily.

Step #4. Summarize Your Educational Achievements Related to This Job

Summarizing your educational achievements related to the job is crucial in designing a bill. If you have any qualifications or certifications related to your services or products, highlight them in this section. This information can help build credibility with your client and make them more likely to pay your invoice bill promptly.

Step #5. Highlight Your Work Experience

Highlighting your work experience is an essential part of designing a bill. It should include the services or products you have provided in the past and your relevant work experience. This information can help establish your expertise and make it easier for your client to pay your invoice bill promptly.

Step #6. Mention the Skills Relevant to This Job

Mentioning the skills relevant to the job is essential in designing a bill. It should include the specific skills you have used to provide the services or products in question. This information can help your client understand the value of your services and make it easier for them to pay your invoice bill promptly.

Step #7. Extra Parts Which Can Help You Gain the Job

Including extra parts to help you gain the job is an excellent way to make your invoice bill stand out. For example, you could include a thank-you note for the client's business, a referral program, or a discount on future services. These extra parts can help build a relationship with your client and make them more likely to pay your invoice bill promptly.

10 Best Free Invoice Bill Formats

Now that you know how to design an invoice bill, it’s time to look at some of the best free formats. Here are 10 of our favorites:

1. Orange Modern Invoice.docx

The Orange Modern Invoice is a professional and elegant invoice design in Word format. The design includes orange accents and modern typography that make it stand out.

Pros

  • The Orange Modern Invoice is easy to use and customize.

  • The design is modern and professional, giving clients a good impression.

  • The Word format allows for easy editing and customization.

  • The invoice can be easily converted to a PDF format for emailing.

Cons

  • The design is limited to the orange color scheme, which may not suit some businesses.

  • The invoice does not include a space for a company logo.

2. Simple Basic Invoice.xls

The Simple Basic Invoice is a basic invoice template in Excel format. The design is simple, making it easy to use.

Pros

  • The Simple Basic Invoice is easy to use and customize.

  • The design is simple, which makes it easy to read and understand.

  • The Excel format allows for easy calculations and automatic updates.

  • The invoice can be easily converted to a PDF format for emailing.

Cons

  • The design is basic and may not be suitable for businesses that want to make a good impression.

  • The invoice does not include a space for a company logo.

3. Simple Yellow Invoice.pdf

The Simple Yellow Invoice is a basic invoice design that comes in a PDF format. The design includes a yellow accent that adds a pop of color.

Pros

  • The Simple Yellow Invoice is easy to use and customize.

  • The design is simple and easy to read.

  • The PDF format ensures the invoice looks the same on all devices.

  • The invoice can be easily emailed.

Cons

  • The design is basic and may not be suitable for businesses that want to make a good impression.

  • The yellow accent may not suit some businesses.

4. Simple Blue Invoice.pdf

The Simple Blue Invoice is a basic invoice design that comes in a PDF format. The design includes a blue accent that adds a pop of color.

Pros

  • The Simple Blue Invoice is easy to use and customize.

  • The design is simple and easy to read.

  • The PDF format ensures the invoice looks the same on all devices.

  • The invoice can be easily emailed.

Cons

  • The design is basic and may not be suitable for businesses that want to make a good impression.

  • The blue accent may not suit some businesses.

5. Company Bill Invoice.docx

The Company Bill Invoice is a professional and elegant invoice design in Word format. The design includes a space for a company logo and a professional layout.

Pros

  • The Company Bill Invoice is professional and elegant.

  • The design includes a space for a company logo.

  • The Word format allows for easy editing and customization.

  • The invoice can be easily converted to a PDF format for emailing.

Cons

  • The design is limited to a blue color scheme, which may not suit some businesses.

6. Red Abstract Invoice.docx

The Red Abstract Invoice is a modern and creative invoice design in Word format. The design includes a red abstract background that adds a pop of color.

Pros

  • The Red Abstract Invoice is modern and creative.

  • The design includes a red abstract background that adds a pop of color.

  • The Word format allows for easy editing and customization.

Cons

  • The design may not be suitable for all types of businesses, as it is more creative and may not be appropriate for more conservative industries.

  • The red abstract background may be distracting for some clients, making it difficult to read and understand the invoice.

7. Logo Design Invoice.docx

The Logo Design Invoice is a professional invoice design in Word format. The design includes a space for a company logo and a clean layout.

Pros

  • The Logo Design Invoice is professional and clean.

  • The design includes a space for a company logo.

  • The Word format allows for easy editing and customization.

  • The invoice can be easily converted to a PDF format for emailing.

Cons

  • The design is limited to a blue color scheme, which may not suit some businesses.

8. Simple Company Invoice.pdf

The Simple Company Invoice is a basic invoice design that comes in a PDF format. The design includes a space for a company logo and a clean layout.

Pros

  • The Simple Company Invoice is easy to use and customize.

  • The design includes a space for a company logo.

  • The PDF format ensures the invoice looks the same on all devices.

  • The invoice can be easily emailed.

Cons

  • The design is basic and may not be suitable for businesses that want to make a good impression.

9. Invoice Management Account.xlsx

The Invoice Management Account is an Excel spreadsheet that helps businesses manage their invoices. The spreadsheet includes tabs for tracking invoices, payments, and outstanding balances.

Pros

  • The Invoice Management Account helps businesses manage their invoices more efficiently.

  • The Excel format allows for easy calculations and automatic updates.

  • The spreadsheet can be customized to fit the needs of a business.

Cons

  • The Invoice Management Account requires more time and effort to set up and maintain than a simple invoice template.

  • The spreadsheet may be confusing for businesses that are not familiar with Excel.

10. Fresh Blue Consultant Invoice.pdf

The Fresh Blue Consultant Invoice is a professional invoice design that comes in a PDF format. The design includes a fresh blue color scheme and a clean layout.

Pros

  • The Fresh Blue Consultant Invoice is professional and clean.

  • The design includes a fresh blue color scheme.

  • The PDF format ensures the invoice looks the same on all devices.

  • The invoice can be easily emailed.

Cons

  • The design may not be suitable for all types of businesses, as it is more modern and may not be appropriate for more conservative industries.

  • The invoice does not include a space for a company logo.

Still Confusing? Customize Invoice Bill Formats Easily With WPS Office!

Overall, having an organized and professional-looking invoice bill format is critical to fit your business needs. Whether tackling a small project or planning a long-term invoicing system, there is something on this list of the 10 Best Free Invoice Bill Formats used worldwide to make the process easier.

From simple designs to complex ones filled with creative content, these examples can be tailored and customized to efficiently manage services and products. Explore the ones that appeal to you the most and choose the format that fits your style!

If you're looking for modern convenience and user-friendly features all in one software, try WPS Office today! It allows users to create invoices quickly and easily with access to all the basic templates needed.

Plus, you can collaborate with teams effortlessly and store data safely in the cloud - a real game-changer when managing invoicing processes. Give it a try now!


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.