5 Best Visually Appealing Gantt Chart Templates for PowerPoint

November 7, 2023 1.3K views

Gantt charts serve as crucial tools in the professional world, enabling project stakeholders to stay updated on project progress and helping organizations assess project feasibility. However, creating a Gantt chart in PowerPoint can be challenging and demands skills. But fear not, in this article, we will explore some remarkable Gantt chart PowerPoint free templates. These templates not only simplify project management but also enhance effectiveness, ensuring seamless information exchange among relevant parties.

5 Best Visually Appealing Gantt Chart Templates for PowerPoint

Why Is It Important to Embed Gantt Chart for PowerPoint?

Gantt charts in PowerPoint are not just charts; they are tools of empowerment. Whether you're an office professional, educator, or student, harnessing the power of Gantt charts enhances your ability to communicate, manage, and succeed in projects and presentations. They're not just lines and bars; they're the visual language of progress and potential.

Incorporating Gantt charts into your PowerPoint presentations is akin to unleashing a powerhouse of benefits, transforming the way information is conveyed and projects are managed.

Benefits in the Professional World:

Visual Roadmap: Gantt charts provide a visual roadmap of your project's journey, making it easy for project managers, teams, and stakeholders to grasp project plans, timelines, and milestones. This visual clarity enhances project communication and understanding.

Gantt Chart roadmap

Timeline Mastery: Effective project management hinges on efficient timeline management. Gantt charts help you visualize and control project timelines. By displaying tasks, durations, and dependencies, you can spot overlaps, potential bottlenecks, and crucial milestones, ensuring your project stays on course.

Progress Tracking: These charts offer a dynamic means to track project progress. Regular updates and visual representation of task completion status enable stakeholders to monitor and react to deviations or delays, fostering transparency and accountability.

Progress tracking with Gantt chart

Benefits for Educators and Students:

Educational Resource: Gantt charts are valuable tools for educators and students alike. In an educational context, they can serve as effective visual aids for explaining project timelines, task sequences, and project management principles.

Project-Based Learning: Students can use Gantt charts to plan, execute, and track their projects, instilling critical project management skills that extend far beyond the classroom.

Gantt chart for students

Empowering Project Management:

Efficient Communication: Gantt charts facilitate clear and structured project communication. By presenting plans, timelines, and dependencies, you ensure that your team and stakeholders are aligned and well-informed. This shared understanding fosters collaboration and efficient task coordination.

Visual Impact: Your presentations are meant to captivate your audience. With Gantt charts, you can add a visual punch to your slides, making your information more engaging and memorable. The colorful bars and milestones offer a visually stimulating experience for your audience.

Reduces Time Delays: Unlike other planning and scheduling methods, which often rely on complex inter-team communication and memorization of task dependencies, Gantt charts simplify the process. This clarity and transparency minimize the risk of delays, ensuring projects stay on track and are completed on time. By making project timelines and interdependencies readily accessible, Gantt charts enhance collaboration and mitigate the chances of time-consuming delays.

Top 5 Gantt Charts Templates for PowerPoint Design - Free Download

  1. PowerPoint Gantt Chart Template(simple)

PowerPoint Gantt Chart Template

The PowerPoint Gantt Chart Template is an exceptional tool that simplifies project management. Its clever color-coding system enhances clarity, ensuring an intuitive visual representation of your project's timeline. This template offers a dedicated canvas for setting and tracking project milestones over specific timeframes, allowing you to label and monitor them seamlessly. It's a versatile and user-friendly solution for project managers, enabling efficient planning and visualization of critical project tasks and objectives.

  1. Agile Project Plan Template

Agile Project Plan Template

The Agile Project Plan Template, primarily utilized in software development, embodies the Agile planning approach, breaking down projects into manageable sections, referred to as sprints or iterations. These sprints, typically lasting 1 to 3 weeks, focus on delivering small, self-contained work items, each contributing value to the customer. This template strategically maps out which tasks are to be accomplished within each iteration, fostering a repeatable and well-structured process. By adopting this approach, Agile teams avoid the daunting task of delivering the entire project in one go, opting instead to provide functional segments of the final product in an incremental and efficient manner.

  1. Software Development Gantt Chart Template

Software Development Gantt Chart Template

The Software Development Gantt Chart Template is yet another effective solution for project management. It provides a comprehensive breakdown of tasks and dedicates attention to crucial resources like the project team and budget. This template empowers you to make accurate time estimates for project completion, establish task-specific timeframes, and pinpoint significant milestones throughout the project lifecycle. All these critical project elements are elegantly organized within an easily comprehensible visual, as exemplified by the software development Gantt chart provided on this page.

  1. Pert Chart Template

Pert Chart Template

The PERT Chart Template employs a classic and focused color scheme of dark maroon and black, making it an ideal choice for technical or software-based projects that require comprehensive management. What sets this PERT template apart from those generated by traditional critical path analysis tools is its distinctive design philosophy. Rather than producing complex, hard-to-understand diagrams, it prioritizes clarity, enabling clients, executives, and project stakeholders to easily grasp the sequence of tasks.

  1. Program Management Plan Template

Program Management Plan Template

The Program Management Plan Template is similar to the PERT Chart Template but with a more streamlined approach, enabling you to maintain a keen focus on the critical elements of your project. This PowerPoint template is tailored for program managers seeking a straightforward and effective means of conveying their plans to sponsors and executives in a clear and professional manner

How to Create Gantt Chart in PowerPoint (Step-by-Step)

  1. Manually Make a Gantt Chart in PowerPoint

Creating a customized Gantt chart in PowerPoint can be a bit time-consuming, but it offers a tailored visual representation of your project's timeline that's easy to understand.

Step 1: Begin by opening PowerPoint on your computer and creating a new blank presentation for your Gantt chart.

PowerPoint Blank Presentation

Step 2: Create a new blank slide to serve as your canvas for the Gantt chart. Navigate to the Home tab, click on "New Slide", and select "Blank".

PowerPoint New blank slide

Step 3: Add a table for your Gantt chart. Go to the Insert tab and choose "Table." Select the appropriate number of rows and columns you'll need for your Gantt chart. If you're unsure about the exact number, you can add more rows or columns later.

PowerPoint insert table

Step 4: Customize your table by adjusting cell sizes, colors, and shading. Click on the table and go to the Layout tab to set cell size.

PowerPoint Layout tab

Step 5: Change the colors of your table by clicking on the table, then selecting "Table Design" and clicking on "Shading" to modify cell shades.

PowerPoint cell shades

Step 6: In the leftmost column of the table, list the tasks or activities that make up your project. Each task should occupy its own row in the table.

Step 7: Along the top row of the table, define the timeline for your project. Each column represents a specific time period, such as days, weeks, or months. Select the appropriate time scale based on your project's duration.

Step 8: Format the cells corresponding to each task's duration. You can use shading or fill colors to create horizontal bars that visually represent task duration.

Step 9: Identify and mark significant milestones or deadlines in your project on the Gantt Chart. Use symbols, icons, or distinct colors to make these milestones stand out from regular tasks.

Step 10: To illustrate task dependencies, use arrows or connecting lines between task bars. These visual indicators show the logical order in which tasks should be completed and their dependencies.

Step 11: Enhance the visual appeal of your Gantt Chart by experimenting with different colors, fonts, and styles to match your overall presentation design.

Step 12: As your project progresses, update the Gantt Chart with the actual start and end dates of tasks. This will help you track project progress and make any necessary adjustments.

The process of crafting a Gantt chart is both engaging and intriguing. Constructing your project's timeline, tailoring it to your specific needs, and fine-tuning its aesthetics yield a perfectly customized Gantt chart for your project schedule. However, illustrating task dependencies could be somewhat challenging. While it may take extra time, remember that the more effort invested, the more refined and insightful your Gantt chart becomes in portraying project dependencies.

  1. Automatically Make a Gantt Chart in PowerPoint (Using Add-in)

While templates are readily available, relying on them can sometimes be risky. Fortunately, there are PowerPoint add-ins that can assist in the automatic creation of Gantt charts in your presentations. Here's how:

Step 1: Begin by visiting the official Office Timeline website to access the free add-in.

Step 2: Locate the "Download Free" button, prominently positioned at the center of the Office Timeline website.

Office Timeline download

Step 3: To receive the download link for the Office Timeline Pro+ add-in, provide your email address.

Office Timeline enter email

Step 4: Check your email and commence the download of the PowerPoint add-in.

Step 5: Upon completing the download, commence the installation process and follow the provided instructions to integrate the add-in with your PowerPoint.

Office Timeline Pro installation

Step 6: Launch PowerPoint, then locate and access the Office Timeline Pro+ tab on the PowerPoint ribbon. Click on New> Templates.

PowerPoint Office Timeline Pro New template

Step 7: Explore the available templates using the toggle at the bottom of the window. Select your preferred template by double-clicking on it.

PowerPoint Office Timeline Pro select template

Step 8: Next, click "Use Template" in the preview window. For this instance, we will use a custom Gantt template we've previously created.

PowerPoint Office Timeline Pro use template

Step 9: In the Data Entry wizard, you have the flexibility to manually input your tasks and dates or copy-paste them from an existing Excel file. This is also where you can apply customizations, such as modifying the shape or color of each task. When you're ready, click "Create".

PowerPoint Office Timeline Pro create new gantt chart

Step 10: Instantly, a new Gantt chart slide will be generated in your PowerPoint.

PowerPoint Office Timeline Pro Gantt Chart template

Step 11: After creating the Gantt chart, you can conveniently restyle or update it using Office Timeline Pro+. You can add or modify data as needed, format fonts and shapes, and include additional details such as task duration, percentage completion, or a Today marker, among other options.

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When discussing Gantt charts and project management, it's essential to mention WPS Office, a robust competitor to Microsoft Office that offers a unique perspective. While Microsoft Office comes with a substantial price tag, WPS Office stands out by being not only cost-free but also highly versatile.

WPS Office incorporates a free template store, providing users with the freedom to directly access and download impressive Gantt chart templates from its extensive collection. Beyond this, WPS Office offers additional functionalities, such as free PDF tools and an intuitive interface for crafting Gantt charts. Migrating from Microsoft Office to WPS Office is remarkably straightforward, thanks to its compatibility with Microsoft Office file formats.

WPS Office

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Algirdas Jasaitis


Q1.How do I update data in a chart in PowerPoint?

Here is a detailed step-by-step guide on how to update data in a chart in PowerPoint:

Step 1: Click on the chart in your PowerPoint presentation.

Step 2: Navigate to the "Chart Design" tab located in the PowerPoint ribbon menu.

Step 3: In the ribbon menu, locate and click on the "Edit Data" option.

Step 4: You can edit the data directly within PowerPoint on a small Excel window that will pop up.

Step 5: Alternatively, you can click on "Edit Data on Excel" to open and edit the data separately in a Microsoft Excel window. This provides more comprehensive editing options.

PowerPoint Edit chart data

Q2. How do I make a Gantt chart in Excel?

Excel does not come with an in-built feature for creating Gantt charts. However, you can make one by using the option of a Stacked bar chart to show the start and finish dates of tasks. Here's a step-by-step guide on how to create a Gantt chart in Excel using a stacked bar chart:

Step 1: Select your data in Excel, which should incorporate the task names, start dates, and durations.

Excel gantt chart data

Step 2: Go to the "Insert" tab in the Excel ribbon once you have selected the data.

Step 3: From the "Insert" tab, choose "Bar Chart", and then select "Stacked Bar".

Excel stacked bar

Step 4: It will generate a stacked bar chart with your data. However, the stacked bar may not look like a Gantt chart at this point.

Excel stacked bar chart

Step 5: To make it look like a Gantt chart, click on the first data series in the chart.

Step 6: Go to the "Format" tab and select "Shape Fill".

Step 7: From the "Shape Fill" options, choose No Fill

Excel No fill option

Gantt Charts: Your Roadmap to Success

Gantt charts in PowerPoint are incredibly valuable, especially for presentations where you need to convey your project's timeline and associated tasks. However, creating them can be quite complex, requiring specific skills. That's why we recommend using WPS Presentation. It not only offers the necessary tools to create a customized Gantt chart that will impress your audience but also provides a wide range of templates to suit your project. So, download WPS Presentations now and explore the possibilities of crafting your project's Gantt chart!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.