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A Simple Guide on How to Combine PDF Files on Windows

July 31, 2023 846 views

If you're working with multiple pdf files and need to combine them into a single document, it can be a time-consuming process if you do it manually. Luckily, there are several ways to combine pdf files on Windows. In this article, we'll explore some of the best methods on how to combine pdf files on Windows using various tools, including WPS Office software.

How to Combine PDF Files on Windows Using WPS Office Desktop Software

WPS Office is an all-in-one office suite that includes a pdf editor and converter, and it also allows users to combine multiple pdf files into a single document. Here's how to combine pdf files on Windows using WPS Office desktop software:

Step 1: Download and Install WPS Office.

If you don't already have WPS Office installed on your computer, you can download it from the WPS Office website. Once you've downloaded the installation file, run it and follow the on-screen instructions to install the software.

Step 2: Open the WPS Office pdf Editor.

After installing WPS Office, open the pdf Editor by clicking on the "pdf" tab in the top menu. From here, click on the "Merge" button to open the Combine pdf Files dialog box.

Step 3: Add pdf Files

In the Merge pdf Files dialog box, click on the "Add Files" button to select the pdf files you want to combine. You can add multiple files by holding down the Ctrl key while selecting them.

Step 4: Arrange pdf Files.

Once you've added all the pdf files you want to combine, you can arrange them in the desired order. Simply drag and drop the files to rearrange them.

Step 5: Combine pdf Files.

After arranging the pdf files, click the "Combine" button to start the process. WPS Office will then combine the selected pdf files into a single document.

Combining PDF Files on Windows Using an Online Tool

If you don't want to install any software on your computer, you can use an online tool to combine pdf files. Here's how to combine pdf files on Windows using an online tool:

Step 1: Find an Online pdf Combiner There are many online tools available to combine pdf files. Some popular ones include Smallpdf, pdf Merge, and pdf Joiner. Choose one that you prefer and open its website.

Step 2: Upload pdf Files Once you're on the website, click on the "Upload Files" or "Select Files" button to upload the pdf files you want to combine. You can add multiple files by holding down the Ctrl key while selecting them.

Step 3: Arrange pdf Files After uploading the pdf files, you can arrange them in the desired order by dragging and dropping them. Some online tools may also allow you to rotate pages or delete pages if necessary.

Step 4: Combine pdf Files Once you've arranged the pdf files, click the "Combine" or "Merge" button to start the process. The online tool will then combine the selected pdf files into a single document.

Using Tips to Combine PDF Files on Windows

  • Use a file naming convention: Before you combine PDF files, rename the files with a consistent naming convention. This will make it easier to organize and combine the files in the correct order.

  • Preview the PDF files: Preview the PDF files you want to combine to ensure they are in the correct order and that there are no errors or missing pages.

  • Choose the right tool: Choose a reliable PDF editor or software program that can combine PDF files without losing any quality or data.

  • Compress the combined file: After combining the PDF files, consider compressing the final file to reduce its size and make it easier to share or upload.

  • Save a backup: Always save a backup copy of the combined PDF file in case of any errors or issues that may arise later.

FAQs

Q: Can I combine pdf files using the built-in Windows tool?

A: No, the built-in Windows tool does not have a feature for combining pdf files. Users will need to use third-party software or online tools to combine pdf files on Windows.

Q: Is it possible to combine pdf files for free?

A: Yes, there are several free options available for combining pdf files on Windows, such as Smallpdf.

Q: Can I combine password-protected pdf files using WPS Office?

A: Yes, WPS Office can combine password-protected pdf files, but users will need to enter the correct password to access the files. The software will prompt users to enter the password when combining the files.

Final Thoughts on How to Combine PDF Files on Windows

Combining pdf files on Windows can be done using various methods, including desktop software or an online tool. WPS Office is a great option for combining pdf files as it provides a simple and intuitive interface for users to combine multiple pdf files into a single document. It also includes a pdf editor and converter that allows users to download, edit, annotate, and add comments to pdf files. For those who prefer not to install any software on their computer, an online editor or converter such as Smallpdf, pdf Merge, and pdf Joiner are great options. These tools are free to use and allow users to combine pdf files quickly and easily.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.