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How to Easily Convert iWork to PDF [step-by-step]

January 11, 2024 634 views

Discover the gateway to formality and polished documentation as we tackle the challenge of converting iWork files (Numbers, Pages, and Keynotes) to PDF on Mac. If you've ever wondered how to accomplish this task seamlessly, fear not! In this article, I will equip you with multiple methods to effortlessly transform your iWork documents into professional PDFs, enhancing their versatility and ensuring a polished presentation.

What Is iWork?

iWork is a free productivity suite developed by Apple Inc., offering powerful applications like Pages, Numbers, and Keynote. These equivalents to Microsoft Word, Excel, and PowerPoint provide versatile tools for creating and editing documents, spreadsheets, and presentations.

  • Pages is a word processor that is similar to Microsoft Word. It includes features such as text formatting, tables, images, and charts.

  • Numbers is a spreadsheet app that is similar to Microsoft Excel. It includes features such as formulas, charts, and graphs.

  • Keynote is a presentation app that is similar to Microsoft PowerPoint. It includes features such as slides, transitions, and animations.

Advantages of Using PDF Format

  • Graphic Integrity: PDF ensures consistent content and layout across different devices and software applications.

  • Multi-Dimensional: Integrate various content types like text, images, videos, 3D models, hyperlinks, and more within the same PDF, enabling versatile and interactive documents.

  • Convenient: PDFs are user-friendly, easy to create, read, and share, making them accessible to everyone.

  • Secure: Protect content with options like watermarks, passwords, and digital signatures, ensuring document security.

  • Compact: Despite containing extensive information, PDFs can be compressed into manageable file sizes while retaining image quality control.

How to convert Numbers file to PDF on Mac?

To create a PDF from a Numbers file on your Mac, follow these easy steps:

Step 1: Launch Numbers on your Mac. Click on "File" in the menu bar and select "New."

Choose "PDF from File" to upload the Numbers file you want to convert from your storage. Choose PDF from File

Step 2: Edit the File (Optional)

If you wish to make any changes to the file before converting, click on the "Text" icon on the toolbar.

Add or edit text, images, or other elements as needed.

Step 3: Once you are satisfied with the file, click on "File" again in the menu bar.

Select "Save" to complete the conversion process.

How to Convert Pages file to PDF on Mac?

Transforming a Pages file into a PDF on your Mac is a breeze with these simple steps:

Step 1 Launch Pages on your Mac. Click on the "File" menu in the menu bar.

From the dropdown menu, select "Export To" and choose "PDF" as the export format.

Step 2: Configure Export Settings

In the "Export Your Document" window that appears, click on "Next..." to proceed with the export process.

Step 3: Save the PDF File

In the "Save As" box, enter a desired file name for your document. Click on the "Export" button to create your PDF file.

How to Convert Keynotes File to PDF on Mac?

To convert a Keynote file to PDF on your Mac, follow these steps:

Step 1: Open the Keynote file you want to convert to PDF.

Step 2: Click on the "File" menu in the menu bar at the top of your screen.

From the dropdown menu, select "Export To," and then choose "PDF." Click on "Next" to proceed to the next step.

Step 3: In the "Save As" box, enter a desired name for your converted PDF file.

Click on the "Export" button to begin the conversion process.

Alt tag = Give a name

How to Create a Blank PDF on Mac?

Open your preferred PDF editor in this example we are using UPDF.

Step 1. Select File -> Create -> Blank Page from the menu.

Step 2. Rename the file as desired and click the "Create" button.

Step 3. Your blank PDF will now appear.

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Websites to Convert iWork Files to PDF

1. PDF Converter

PDF Converter is a free and user-friendly online tool that efficiently converts iWork files to PDF format, ensuring high-quality output for easy sharing and accessibility.

2. CloudConvert

CloudConvert is a versatile online converter offering seamless iWork file conversion to PDF, providing customization options and the convenience of cloud-based accessibility from any device.

3. Zamzar

Zamzar  is a reliable file conversion service that effortlessly converts iWork files, including Pages, to PDF format, offering various output options for compatibility and ease of use.

Best Alternative to iWork - WPS Office

WPS Office is a modernized and powerful suite of office tools that offers a comprehensive set of applications for word processing, spreadsheet management, presentation creation, and PDF editing. With its user-friendly interface and advanced features, WPS Office stands as a top-notch choice for users seeking a reliable and efficient office software solution.

Pros

  • Compatible with Microsoft systems: WPS Office opens and saves Microsoft Office files, facilitating collaboration with Microsoft Office users.

  • Simple interface: WPS Office features a user-friendly interface that is easy to learn and use.

  • Convenient functionb: The suite offers various convenient functions to create and edit documents, presentations, and spreadsheets with ease.

  • Free and open-source: WPS Office is both free to download and use, and its open-source nature allows users to inspect and modify the code as needed.

In conclusion, WPS Office is a flexible office suite that can do virtually all of iWork's features. Its most important feature is its interoperability with Microsoft operating systems, which allows for easy collaboration between Apple and Microsoft users.

How to create PDF on Mac Step by Step

To create a PDF on WPS Office for Mac, follow these step-by-step instructions:

Step 1: Launch WPS Office and click on PDF option

Step 2: Choose “Create PDF from file” from the PDF file options.

Step 3: Now, select the files you want to include in the PDF from your library.

FAQs

How to password protect your iWork documents?

Setting a password for iWork documents can be done on iOS, iCloud.com, and OS X, with slight variations in the process. On iOS or Mac apps, open the document, tap the settings icon, and select "Set Password." Enter your desired password and a hint. On iCloud.com, login to your account, open the iWork app, and follow the same steps. For Mac, click on File or the Share icon, then "Set Password" or "Add Password."

Can I extract specific pages from an iWork PDF?

To extract pages from a PDF file using the Organize Pages tool, open it either through the shortcut in the right pane or the Tools center. Click "Select a File" to open the PDF you want to extract from. Highlight the pages you wish to extract, either consecutive or non-consecutive, and choose whether to delete them from the original PDF. Click "Extract" to create a new PDF file with the selected pages. Save the new PDF file by clicking "File" and then "Save" or "Save As," providing a filename and location for the file.

How To Open iWork Documents on Android Devices?

To access iCloud on your Android device and view your iWork documents, ensure your documents are already uploaded to iCloud. Access iCloud on Android by installing Photon Flash Player & Browser, setting the user agent to Safari, and enabling flash. Log in to iCloud and open Pages or Numbers documents for editing, sharing, and downloading in various formats. Note: Keynote documents are not supported.

Is iWork PDF compatible with Windows or Android devices?

Yes, PDF files created using iWork apps on Apple devices are fully compatible with Windows and Android devices. PDF is a universally supported format that preserves the formatting of your content. When you export a document, spreadsheet, or presentation as a PDF from an iWork app, you can easily share it with Windows and Android users, who can open and view the files without any compatibility issues.

Summary

This guide explores the seamless conversion of iWork files (Numbers, Pages, and Keynote) into polished PDFs on Mac. It introduces iWork's Microsoft Office counterparts and outlines PDFs benefits. The step-by-step process for converting each iWork app's files is detailed.

Alongside online tools like PDF Converter, CloudConvert, and Zamzar, the guide highlights WPS Office as an exceptional alternative with its Microsoft compatibility, user-friendly interface, and convenient features. This guide ultimately empowers users to enhance their document presentation and compatibility effortlessly.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.